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Administrative 7/26/10
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Administrative Assistant to CEO
Catholic Charities
Provides administrative support to the CEO including drafting correspondence, maintaining files, meeting notes and preparing reports.
Hours: Full time
M – F, 8:00 – 5:00
Bachelor's degree (BA/BS) from an accredited four-year college or university
Two to four years related experience and or training supporting executive management; or equivalent combination of education and experience.
Bilingual English/Spanish preferred.
EQUAL OPPORTUNITY EMPLOYER www.ccdenver.org
Benefits: Minimum 5 weeks + of Paid Annual Leave
Medical Insurance~ Dental Insurance~403B Retirement Plan
Flexible Benefit Plan~ Extended Illness Bank
We conduct background checks as part of our hiring process.
SUBMIT RESUME & COVER LETTER TO:
CATHOLIC CHARITIES HUMAN RESOURCES
Email: hr@ccdenver.org
Or
303-742-4431 fax
Or
4045 Pecos St. Denver, CO 80211
Mission: As the charitable arm of the Archdiocese of Denver and inspired by God’s love and compassion, Catholic Charities extends the healing ministry of Jesus Christ to the poor and those in need.
Vision: Catholic Charities of the Archdiocese of Denver will continue to anticipate and stimulate support for our services, provide those services effectively and faithfully, and through our charitable ministry seek to influence the political, social and cultural environments in which we serve.
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Tourism Program Assistant
Colorado Tourism Office, Denver
Salary: $35,000 - $45,000
The Colorado Tourism Office (CTO), a division of the Colorado Governor’s Office of Economic Development & International Trade, promotes Colorado to travelers through an advertising, marketing and public relations campaign, the Official State Vacation Guide and Official State Map, www.COLORADO.com, and by providing traveler services at State Welcome Centers. The CTO collaborates with destination marketing organizations, local communities, industry associations, government agencies and private businesses to implement its programs.
POSITION:
The CTO is seeking a person who is a team player and can assist the CTO Division Director and manage the administrative functions of the office. This includes, but is not limited to, working with the CTO Board of Directors and the Colorado tourism industry, writing correspondence and meeting summaries, managing grant programs, budgets and databases, and coordinating meetings and events.
Tourism Program Assistant Key Responsibilities:
Administrative – Communications/Budget/Records Management
- Program Assistant acts as the main contact for the CTO for general inquires and also works with program managers to distribute regular correspondence such as CTO Board
and committee meeting summaries, public relations and social media updates, etc.
- Program Assistant maintains office administrative budget and track expenses.
- Program Assistant maintains records of advertising campaign materials, status updates, and any requests for information.
- Program Assistant manages the intern program with tasks such as: posting openings, interviewing, selecting and managing candidates.
Advertising, Marketing & Public Relations Program Support
- Program Assistant works with the CTO Division Director or designee to coordinate management of the Advertising, Marketing & Public Relations programs, reviewing and developing copy as needed for advertorials, press releases, etc.
Marketing Matching Grant Program Management
- Program Assistant manages the CTO grant program, from issuing annual guidelines to selecting and managing awardees, ensuring the program is continually growing and effective for the industry.
- Program Assistant presents regular updates on the program to committees and the CTO Board of Directors.
Governor’s Colorado Tourism Conference Support
- Program Assistant works with CTO staff in planning and implementing the annual Governor’s Tourism Conference.
REQUIRED KNOWLEDGE, SKILLS & ABILITIES
This position requires a self-starter who is outgoing, enthusiastic and has a positive attitude plus good judgment. Candidates should have exceptional organizational skills and attention to detail; strong oral and written communications skills; problem solving acumen; and demonstrate personal integrity, confidence, diplomacy as well as flexibility. Excellent proficiency in Microsoft Outlook, Word, PowerPoint, and Excel is essential.
APPLICATION PROCESS:
Submit cover letter and resume to the contact listed below. In the cover letter, describe your experience with the following areas:
1) Describe experience in creating/managing board- and executive-level correspondence
2) Describe experience in coordinating events/meetings
3) Describe experience in managing and tracking budgets
Jan Cook
Director of Administrative Services, Marketing and Communications
jan.cook@state.co.us
re: Tourism Program Assistant Position
1625 Broadway, Suite 2700
Denver, CO 80202
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Administrative Assistant, Global Marketing
Covidien
Boulder
The Energy-based Devices Global Business Unit of Covidien is the world leader in the innovation and manufacturer of advanced energy-based medical systems. Founded in 1967, our company remains unsurpassed in developing electrosurgery and radiofrequency treatment systems that increase patient safety and provide solutions for challenging surgical problems. Covidien's Energy-based Devices Global Business Unit has maintained a campus in Boulder, Colorado for 40 years and continues to build a culture rich in organic growth and development worldwide. Our company places a strong emphasis on people, products, and process to continue driving our success. The launch of Covidien better equips us to meet the diverse needs of customers and to reaffirm our commitment to be an employer of choice in
Colorado. More information can be found at www.covidien.com.
The Administrative Assistant, Global Marketing is responsible for performing a wide variety of complex clerical functions involving frequent exercise of independent judgment with speed, accuracy, and attention to confidentiality, for a function/manager. This includes maintaining and utilizing files and computer systems, providing necessary reports and documentation, and answering routine questions from other company personnel or the public as necessary.
Requirements
ESSENTIAL DUTIES AND RESPONSIBILITIES:
* Prepares, processes, checks, calculates, and schedules all paperwork with appropriate copies, directs to correct places, tracks through system, and follows up as necessary.
* Audits computer and physical files and keeps them updated, organized, and accessible, and locates information as requested.
* Assists in the preparation of data for outside agencies as necessary.
* Assembles and compiles weekly, monthly, quarterly, and annual reports as necessary.
* Answers routine and complex questions for other company personnel or the public as necessary, and refers others to appropriate sources in a courteous, efficient manner.
* Maintains department literature, periodical, book and audio-visual library.
* Clarifies documentation requirements for other company personnel and customers.
* Orders, receives, and distributes office supplies within limits set by management.
* Schedules appointments, meetings, and conference rooms.
* Operates standard office equipment such as copy machine, facsimile machine, personal computer and calculator.
* Works on special assignments and projects as necessary.
* Researches and reconciles problems and questions.
* Recognizes and assesses weaknesses in existing systems.
* Participates in team decision making, and displays team problem solving and communication skills.
* Maintains a clean, safe, and orderly work area.
* Follows all safety procedures.
KNOWLEDGE, SKILL, AND ABILITY:
* Ability to use personal computer.
* Ability to work in a team environment.
* Effective time management skills.
* Effective organizational skills.
* Effective public relations skills and interpersonal skills.
* Effective business data systems knowledge.
* Effective business writing skills.
* Effective verbal and written communication skills.
* Ability to accurately keyboard 60 wpm as necessary.
EDUCATION:
* High School Diploma or equivalent is required. Two (2) years secretarial/business courses preferred.
EXPERIENCE:
* Five (5) years clerical/administrative experience.
Click here to apply
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Development Coordinator
Crohn's & Colitis Foundation of America
Denver, CO
The Crohn's & Colitis Foundation of America (CCFA), is a private, non-profit national organization dedicated to finding the cure for Crohn's Disease and ulcerative colitis. CCFA sponsors basic and clinical research of the highest quality, offers a wide range of educational programs for patients and health care professionals, and provides supportive services to patients and family members.
CCFA seeks a Part-Time (20-25hrs) Development Coordinator in our Rocky Mountain Chapter located in Denver, CO. The Development Coordinator is responsible for providing general operations support to the Chapter (including database management), and specific support for fundraising strategies that generate revenue (including special events) as well as mission-central patient education programs. The Development Coordinator works closely with the Executive Director to develop and coordinate a work plan which helps to ensure the success of the Chapter's activities on behalf of CCFA's mission and in accordance with CCFA's policies and procedures.
Qualifications:
The ideal candidate will be a College graduate or have equivalent experience in a development office working as an integral, self-motivated member of the team. He/She must have an understanding and adhering to basic accounting procedures (payable, receivable, batching) and to maintaining a reporting schedule; ability to monitor basic office operating systems and requirements. Training and experience in the applications of a relational database within a fundraising environment; experience in all phases of gift and pledge acknowledgment and management. Capacity and willingness to organize and manage programs/events, as assigned; Excellent customer service skills and availability to work the occasional evening and weekend. An interest in the mission of the Crohn's & Colitis Foundation is
a plus!
Salary: Under $30K
Industry: Nonprofit
Hiring Level: Entry
Opening Date: 07/23/2010
Application Deadline: 08/23/2010
Please send resume and wage requirements to kwalker@ccfa.org. Use the subject heading: Development Coordinator Position. No phone calls please. Only those applicants who meet the hiring criteria will be considered and contacted.
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Bilingual Receptionist
The Learning Source
The Learning Source for Adults and Families is seeking applicants for the position of Bilingual
Receptionist at our administrative offices located at 455 S. Pierce St., Lakewood, CO The successful
applicant is responsible for answering English and Spanish telephone and walk-in inquiries, translating Spanish/English documents, copying, faxing, telephone surveying and general office support. The position is year-round, Monday through Friday.
Duties/Responsibilities:
* Answer phones, record and distribute messages and greet guests daily;
* Translate English/Spanish class schedules and fliers;
* Perform general clerical duties including, but not limited to: word processing, copying, collating, filing, faxing and processing mail daily;
* Maintain regular presence in the office for 4 hours per day; 4 hours may be flexible but must include
12:00-1:00pm
* Perform electronic mailings quarterly
Qualifications/Experience include:
* High School Diploma or GED.
* Bi-lingual English/Spanish speaking, reading and writing required.
* Minimum one year of clerical experience.
* Ability to use basic office equipment, including fax, copier, telephone and computer.
* Post-secondary level informal writing skills.
* Ability to listen, comprehend, communicate clearly and project voice in telephone conversations.
* Ability to lift and carry up to 20 pounds.
$10.00 per hour; 20 hrs per week
Start Date: September, 2010
HR@coloradoliteracy.org
Phone: (303) 922-4683 Fax: (303) 742-9929
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Sales Support/Customer Service Rep
Wine Master Cellars
Location: Denver, CO (Just North of I-70 & Havana)
Industry: Other
Job Level: Entry
Company Description:
Wine Master Cellars is the exclusive manufacturer of the innovative VintageView Wine Storage System. VintageView is a patented, revolutionary system that allows wine bottles to be stored label-forward. VintageView systems are found in leading restaurants and homes across the U.S. and throughout the world. Our company continues to grow and is seeking an outstanding and dynamic sales support person to work with our customers and Distributor network.
We offer a competitive salary with incentive bonuses, insurance and a retirement plan. Our friendly, casual work environment (non-smoking) is centrally located off I-70 and Havana.
Job Description:
· Answer all incoming calls
· Input Orders and Process Credit Cards
· Handle customer service inquiries and catalog requests
· Analyze our distributor’s websites and provide assistance in updating information
· Update our company website
· Manage and develop our social media platforms (facebook, Linked-In)
· Assemble mail merge documents and prepare bulk mailings
· Develop, format and manage email blasts
· Proofread all marketing materials and press releases
· Work with outside consultants to manage projects
· Coordinate mass mailings
Job Qualifications:
· Must be a team player
· Must have at least 3 years solid prior work experience
· Have shown the ability to multi-task daily responsibilities with short and long term projects
· Be able to write professional emails and correspondence
· Demonstrate clear, concise and personable oral communication skills
· Should have demonstrated initiative in previous work experience
· Must have experience with MS Word, Excel, and CRM programs
· Minimal Direction to do the job, must react well under pressure
Salary: Start $12-$14 per hour plus benefits
Opening Date: 08/01/2010
Application Deadline: 07/30/2010
How to Apply: Send cover letter and resume to jobs@winemastercellars.com; no phone calls please.
Website: www.vintageview.com
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Administrative 7/19/10
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Receptionist/Office Manager
ACF Property Management, Inc.
Location: Denver, CO
Job Level: Entry
Company Description:
We are looking for a skilled individual to join our team working for a leader in the real estate investment and commercial retail management industry for over 40 years, operating throughout the United States with a primary focus on acquisition, leasing, and management of retail shopping centers.
Job Description:
Purpose of the position:
The Office Manager is responsible for organizing and coordinating office operations and procedures in order to ensure organization effectiveness and efficiency. In addition to this, you are responsible for receptionist related responsibilities.
Responsibilities:
Maintain office services
Main Activities:
* Answering phones and directing calls to the correct Property Manager (PM) or Assistant Property Manager (APM). Prior to transferring the call asks the callers name, the company they are calling from and which property it is regarding. Any unsolicited vendor sales calls should be transferred to voicemail unless otherwise agreed upon by manager.
* Opening and distributing mail. This should be done on a daily basis. All invoices should be dated stamped and stamped with our A/P coding stamp. All invoices should be given to the APM unless directed otherwise.
* Filing should be done on a daily basis.
* Greeting all walk ins in a professional cheerful manner is a necessity. You may be the first and only image this person has of ACF Property Management. Announce any visitors to the person prior to allowing them to walk to the employee's office. If this is the first time the visitor has been to our office, please escort them to the person they are visiting.
* Faxing, emailing, mailing and scanning of items.
Maintain office records
Main Activities:
* Keeping the office equipment and supplies in an organized easy to locate fashion. This would include making sure all files are labeled, file cabinets labeled. Storage areas need to always be kept in a clean orderly condition. The blue print plan room needs to remain free of debris, all plans properly labeled and in the appropriate property file. All prints should be placed in an Excel worksheet so we can easily know which properties we have plans for.
Maintain Employee paperwork
Main Activities:
* Setting up new employee files. On the first day of the new employee hire, please schedule the first 30 minutes with the employee and assist them with their paperwork. This would include their Emergency Contact form, I-9 documents, W-4 forms, etc.
Please be aware — this list is not fully inclusive and Office Manager may be required to complete other duties as assigned.
Colorado is an "at will" employment state. This is neither a contract nor any type of agreement for continued employment.
Job Qualifications:
Experience answering multiple phone lines
Proficient is Microsoft Office; particulary Word, Excel and Outlook
Excellent customer service skills
Ability to multi-task
Flexible
Salary: Under 13/hr
Opening Date: 07/15/2010
Application Deadline: 08/15/2010
How to Apply: Please submit resumes via email to ssoto@acfpm.com.
NO PHONE CALLS, please.
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Administrative Assistant
Centura Health (Physicians Enterprises)
Position Description
Performs the advanced executive assistant functions required in assisting the executive leader. Provides support to include maintaining schedule, keeping position informed of needed information, screening position contacts, maintaining key communication link to Board members, senior staff, community leaders, sponsors, business partners, etc. Act as Secretary to Board of Directors for Physician Enterprises. Supports executive functions for the CEO, VP - CFO, VP — COO and VP — Physician and Payer Engagement. Provides data and statistical management reporting for Physician Enterprises. May give work direct to other business support staff as appropriate.
EDUCATION REQUIREMENTS
* High School Diploma or GED
* Certification in statistical software management
WORK EXPERIENCE REQUIREMENTS
* 5 years current experience working in an executive support role in healthcare or related experience. Multi Specialty Group Physician practice preferred,
* Three years of data and statistical management experience required with various software report management experience.
As the largest health care provider in Colorado and the state's fourth largest private employer, Centura Health provides care and comfort to more than 500,000 people each year. The Centura family includes 12 hospitals, 7 senior living communities, medical clinics and home care and hospice services. As a nonprofit, faith-based organization, Centura Health invests every dollar it earns into furthering it's mission.
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Administrative Assistant
Jefferson County
Under general supervision, provides administrative support for the Information Technology Services.
Essential Duties:
Work involves preparing and processing personnel actions, maintaining electronic and paper records, coordinating recruitment and hiring processes and preparing and maintaining confidential personnel files and reports for the division. Employee will verify the accuracy of staff leave time and payroll, schedule appointments and facilities, process accounts payable and purchase requisitions/office supply orders. Employee will also provide management and other internal orgainzations with accurate and timely information and reports, as needed.
Qualifications:
High school graduation or equivalent and minimum one year related work experience.
Offer of employment contingent on criminal history check and education verification.
Special Requirements:
Requires excellent communication and writing skills.
Apply at http://www.jeffco.us
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Administrative 7/12/10
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Part-Time Executive Assistant
Inner-City Health
Part-time position open for an Executive Assistant with the ability to multi-task for the very busy CEO of Inner City Health Center, a Christian, non-profit health care facility. Must have 3-5 years experience as an executive level administrative assistant; be proficient in Microsoft Word, Excel, and Publisher. Expected to interact with all of the ICHC staff in a respectful, confidential manner and adhere to our mission of providing high quality service to an extremely diverse uninsured/underserved population of patients. The job also requires close association to the Board of Directors with related specific assignments. Priority is placed on superb communication skills. Some HR experience helpful, but not required.
24 hrs/week; Proficient in Microsoft Word, Excel, Publisher; Superb communication skills. Min. 3 yrs Executive Assistant Experience; Compensation negotiable
Bettye at execassist@innercityhealth.com
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Administrative 7/5/10
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Administrative Assistant
National Academy of Neuropsychology
SUMMARY
Provide administrative support to the Executive Director, Deputy Executive Director, President and Board of Directors of NAN. Duties include general clerical, receptionist and project-based work. Project a professional company image through in-person and phone interaction.
PRIMARY RESPONSIBILITIES
Answer telephones and respond to inquiries
Create and modify documents using Microsoft Office
Perform general clerical duties to include but not limited to photocopying, faxing, mailing, and filing
Maintain hard copy and electronic filing system
Sign for and distribute UPS/Fed Ex/Airborne packages
Research, price, and purchase office supplies
Coordinate and maintain records, office space, phones and credit card bills
Setup and coordinate meetings and conferences
Take meeting minutes
Maintain and distribute schedules
Support assigned project based work
Conduct basic accounting procedures, such as processing payments and making deposits
Other duties as assigned
ADDITIONAL RESPONSIBILITIES
May be assigned and may include travel to the annual conference
KNOWLEDGE AND SKILL REQUIREMENTS
Basic reading, writing, and arithmetic skills required. Knowledge of Microsoft Office and telephone protocol. Duties require professional verbal and written communication skills and the ability to type 50 wpm.
High school diploma or equivalent plus 1-3 years of clerical experience. Bachelor degree preferred.
Please e-mail resume and letter of interest to office@nanonline.org, or fax to 303-691-5983.
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