The Accounts Payable Associate is responsible for providing administrative and support services for the Finance & Administration department. The position requires excellent customer service, strong computer skills, attention to detail, strong communication skills, flexibility to adapt and the ability to manage and complete multiple tasks.
ABOUT THE DENVER FOUNDATION:
We’re The Denver Foundation, Colorado’s largest and most experienced community foundation. We’re rooted here, and we’ve worked in this community for 90 years. Today we’re building from that experience, and working with the whole community to define a shared vision for the future. We believe that when we work together, we will bring that shared vision to life. Denver is our home, and it is growing and changing like never before. The idea of what this community can become fuels our passion to do more. Together, we can think bigger. Go further. And build a future where there’s opportunity for everyone. The Denver Foundation is a 501(c)3 nonprofit organization.
Responsibilities and Essential Functions:
- Process accounts payable and grant checks
- Review invoices submitted on a weekly basis (approximately 50 per week) and ensure proper coding/approval of each invoice
- Print all Foundation checks, including grants, and obtain appropriate signatures
- Void and reissue checks as needed
- Generate queries and reports for internal review
- Act as point of contact for staff regarding accounts payable needs and issues. Communicate with staff regarding accounts payable procedures. Provide regular education and training as needed
- Process monthly credit card payments. Coordinate with appropriate staff for approval of transactions and payments
- Maintain data for vendors in Raiser’s Edge and Financial Edge through consistent review
- Participate in staff communications regarding independent contractors and related legal matters. Assist in the creation and maintenance of internal processes to confirm contract compliance.
- Manage vendor 1099 process and issue forms to all appropriate vendors on an annual basis
- Collect and file investment statements and correspondence
- Organize and maintain all monthly and quarterly investment statements and communications
- Initiate actions as requested by investment managers in a timely matter
- Maintain and update documentation for all procedures and duties
- Communicate with external parties regarding accounts payable status, general inquires and timelines
- Assist with audit confirmations and work papers
- Provide back-up support as needed for departmental tasks
- At least 2 years of general office and administrative experience
- Ability to organize and prioritize work using knowledge of current office technology and business methods, personal computer and software applications
- Proficient use of Microsoft Office (especially Outlook, Word, and Excel)
- Demonstrated ability to work well under pressure and strict deadlines
- Excellent problem solving skills and demonstrated initiative
- Excellent oral and written communications skills
- Strong attention to detail
- Curiosity for learning, patience with process, and comfort with change
- Ability to learn and adapt to new systems and processes quickly
- Ability to build relationships with people of diverse backgrounds, perspectives, and cultures
- Commitment to The Denver Foundation’s values of leadership, equity, inclusiveness, and accountability
- Background with non-profit organizations or philanthropy a plus
- Familiar with Raiser’s Edge and Financial Edge, or other similar CRM software
- Prior experience in Accounts Payable or related role
The position is based in an office environment with a mix of private offices and cubicles.
- Daily communication via phone.
- Frequent extended hours in front of a computer screen with or without accommodations.
- Occasional carrying of objects up to 20 pounds.
Additional Eligibility Qualifications:
- Must be authorized to work in the United States.
- Must be able to provide at least three professional references.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this position. Duties, responsibilities, and activities may change at any time.
The Denver Foundation offers a competitive benefits package including paid time off, retirement contribution, tuition assistance, and medical, life, and disability insurances.
The Denver Foundation’s Anti-Discrimination Policy:
The Denver Foundation shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. These activities include, but are not limited to, hiring and firing of staff, selection of volunteers, selection of vendors, and provision of services.
The Denver Foundation practices and champions inclusiveness in our community. We honor the diverse strengths, needs, voices, and backgrounds of all members of our community. Candidates from traditionally marginalized communities are especially encouraged to apply.