About the CELL:

The Counterterrorism Education Learning Lab® (CELL®) is a nonprofit, nonpartisan institution dedicated to preventing terrorism through education, empowerment and engagement. Our community training initiatives, speaker series events and award-winning exhibit provide a comprehensive look at the threat of terrorism and how we all play a role in enhancing our nation’s security.

The Administrative Assistant oversees the day to day operations of the CELL offices, provides a full range of administrative support to executive and senior management, and assists in data collection and entry to support CELL community and education programs.

Essential Functions

  • Ensures consistent inventory of office supplies, and conducts routine audits of supplies to ensure that office never runs out of key items.
  • Provides light maintenance on office technology to ensure consistent functionality. Acts as liaison with outside tech vendors to troubleshoot issues and minimize staff downtime.
  • Identifies new office processes and technology to improve efficiency.
  • Schedules calendars and travel arrangements with high level of accuracy and efficiency.
  • Communicates timely and accurately with Board of Directors and all relevant stakeholders.
  • Utilizes Salesforce for a myriad of day to day activities, such as entering registrant lists, updating records, creating new contacts, pulling reports, spot checking data integrity, and other duties as assigned
  • Answers and manages incoming calls with the highest level of professionalism and discretion.
  • Supports community and education programs by tracking event registrants, preparing/organizing supplies and materials, providing on-site support, as well as other duties.
  • Provides a wide range of administrative support, including document preparation, office calendar management, planning meetings, organizing employee related functions (holiday party, staff retreat, ect.), as well as other duties.

Skills and Qualifications

  • Two or more years relevant work experience in an office setting
  • Experience working within data management system required
  • Bachelor’s degree preferred
  • Ability to work independently with minimal supervision
  • Outstanding writing, presentation, communication, & problem solving skills
  • Exceptionally detail oriented
  • Outstanding ability across Microsoft Office Suite
  • Ability to effectively interact with various constituencies – high level executives, teachers, law enforcement, & vendors
  • Ability to handle confidential and sensitive information
  • Experience working in a fast-paced, professional environment
  • Highly motivated, positive, flexible, team player is a must

Hours and Salary

Salary is commensurate with experience. The candidate must be available Monday-Friday and may be required to work some evenings and weekends to support program activities

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