Are you looking for a challenge? Do you have a passion for helping people? Do you want to be part of a diverse team that is committed to making the transportation system in Colorado safe and efficient? Then, the Colorado Department of Transportation (CDOT) is the place for you! CDOT is devoted to incorporating technology, providing equal employment opportunities, developing leaders, and improving systems in order to provide outstanding customer service. By saving lives and making lives better by providing freedom, connection, and experience through travel, CDOT is committed to becoming the number #1 Department of Transportation in the country. In working towards this goal, we believe every one of our employees plays a critical role. CDOT's core values include safety, people, integrity, customer service, excellence and respect. Please visit https://www.codot.gov/ to learn about CDOT and how we are making Colorado a great place to live, work and play, now and for the future!
State employees make Colorado an amazing place to learn, work, and play. We want every day to feel like an opportunity. We want to be surrounded by innovation, vibrant optimism, and creativity. Most of all we want to feel like we're doing what we're meant to be doing. It's our nature. Working for Colorado means being surrounded by people who share your vision. It's where making a difference meets a pioneering spirit. Reach your peak state and together let's share everything we love about Colorado. To learn about the State's Employee Value Proposition visit: https://www.colorado.gov/dhr/evp
In addition to a fantastic place to work, CDOT offers a variety of benefits which include:
- Annual leave (accrued based on years of service, starting at 8 hours a month)
- Sick leave accrued at 6.66 hours a month
- 10 paid holidays per year
- Medical and dental plans with no cost preventative services
- State paid Life Insurance with optional additional life insurance
- State paid Short Term Disability coverage, with optional long term disability plan
- Participation in PERA with 2 retirement plan options, and voluntary PERA 401K and 457 plans
- Credit Union membership
- Work life programs
- State Employee Assistance programs at no cost
- Tuition and certification reimbursement program
- Access to a diverse array of technical, leadership, supervisory and specialty training across the state, in addition to personal development and productivity learning opportunities
- State employee discount programs
- Free RTD EcoPass
To learn more about our benefits visit: https://www.colorado.gov/dhr/benefits
To learn about the total compensation package for State government employment visit: https://www.colorado.gov/dhr/totalcompensation
- Description of Job
This position exists to support tactical communications and stakeholder engagement for the CDOT Civil Rights and Business Resource Center (CRBRC) (https://www.codot.gov/business/civilrights) under the direction of the Senior Communications Specialist.
Major duties and responsibilities include, but are not limited to:
- Leverage marketing and digital design tools like Adobe Creative Suite, Plone, Survey Monkey, Constant Contact, Google Sites, Eventbrite, and others to effectively develop and maintain program content created in alignment with CDOT strategy, brand and vision.
- Ensure accuracy, relevancy, consistency, and brevity of content and maintain a consistent and visually-accessible look and feel that promotes CDOT civil rights programs statewide while tailoring output and resources to reach strategically stratified audiences.
- Work directly with civil rights program leads, with a particular focus on the CDOT Emerging Small Business (ESB) Program, to ensure their program content is effectively developed and framed to reach the intended audience(s) at the right time. This includes the development of program flyers (printed and web-based), tailored and dynamic web content, management and posting of program resources and manuals, as well as integrated program dashboards that communicate timely and valuable information to key program stakeholders.
- Work closely with the Connect2DOT Program Management team to document success stories by interviewing various contracting and engineering firms for consistent delivery through channels such as program newsletters.
- Develop a wide breadth of understanding for each of the CRBRC's program areas as well as be able to have the depth of understanding (particularly with CDOT's small business programs (DBE/ESB)) to effectively communicate with industry partners, associations, and small businesses that are active in that arena.
- Execute all stages of planning, design, and production of CRBRC events with a particular focus on small business related forums, training, and outreach activities. Position successfully manages all elements within time limits and on budget. This includes coordination with event sponsors, SMEs and clients to accurately identify their needs and ensure customer satisfaction. Provide feedback and periodic reports to stakeholders. Identify event opportunities and generates interest. Manages and coordinates facilities and all event details including decor, catering, entertainment, guest lists, transportation, venue preparation, special guest requirements, all necessary equipment, promotional and marketing materials, training materials, agendas and handouts etc. Clearly addresses staff requirements and coordinate their activities via electronic (Google) calendaring etc.
- Partner directly with Civil Rights program leads to help ensure training and events content is strategically developed, thoughtfully delivered, and reinforced through effective follow-up activities.
- Help program leads identify content areas that are most effectively delivered in a classroom-based (instructor-led) approach and supports these activities through digital content creation such as Microsoft PowerPoint presentation slides as well as utilizing other emerging technologies.
- Help program leads identify opportunities for deliverying training content via electronic channels (elearning modules, Skype etc.) and provides technical support to ensure these training sessions are successful in meeting identified audience needs.
- Consult with CRBRC small business team leads (DBE/ESB etc.) and industry stakeholders on the best courses of action for response to issues, inquiries, potential conflicts, complaints, and request for action etc. Conduct additional research to substantiate recommendations and provides justification to support small business development prioritization.
- Develop, implement and manage tracking systems for agenda formulation leading to small business forum and other small business development task force actions etc.
- Establish and maintain effective working relationships with small business program stakeholders.
- Support small business team in the development of specific scopes of work that will effectively augment existing CRBRC capacity to design and implement innovative ESB Program elements.
- Work directly with CDOT procurement and CRBRC Administrative Assistant to procure consultant services via most appropriate procurement channels, ensures shopping carts are created and linked to correct funding mechanism, and that effective contract management procedures are put in place to track output and results against original Scope of Work (SOW), etc.
- Other job duties as assigned.
- Primarily 8:00 am – 5:00 pm work hours, Monday-Friday
- Travel required during work day to assigned areas, including participation in some evening and weekend meetings/events
- Periodic overnight travel throughout Colorado 1-3 times a year
- This position may be subject to many interruptions while handling multiple projects
- Operate in a politically-sensitive and, at times, stressful environment
- Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
This experience must be specifically documented on your application. Additional information submitted after the closing date of this announcement will not be considered in the review of your application.
- A bachelor's degree from an accredited college or university in public relations, marketing, journalism, communications, media arts, political science, public administration or closely related field. (A copy of your transcript must be submitted to verify this requirement.)
- AND at least one (1) year of continuous, full-time professional public relations experience.
Substitution: Additional work experience that provided the same kind, amount and level of knowledge acquired in the required education, may substitute on a year-for-year basis for the required bachelor's degree. A master's or doctorate degree from an accredited college or university in one of the fields listed above may be substituted for the bachelor's degree and the one year of work experience.
NOTE: A legible copy of your unofficial college transcript(s) or credential evaluation report must be submitted with your application. Transcripts from colleges or universities outside of the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. Failure to provide a transcript or credential evaluation report will result in your application being rejected and you will not be able to continue in the selection process for this position.
Stronger candidates will be those that demonstrate depth and breadth of skill and ability, through a combination of professional experience and formal training, to successfully perform the duties and responsibilities of this position.
The Exceptional Applicant will be an experienced communications professional and will possess the proven ability or accomplishment in the following:
- Demonstrated success with the duties listed in the Description of the Job section;
- Highest work/personal ethics and integrity;
- Proven ability to synthesize data/results, identify trends/key findings and present innovative communications objectives;
- Strong writing abilities and experience with writing a variety of communication pieces;
- Experience with marketing and digital design tools like Adobe Creative Suite, Plone, Survey Monkey, Constant Contact, Google Sites, Eventbrite;
- Experience with updating and maintaining websites;
- Experience developing, planning and coordinating a wide variety of training and events;
- Innate curiosity and aptitude (staying abreast of trends and activities) that demonstrate thought leadership and new ideas/recommendations;
- Be self-motivated, organized, willing to help with any project no matter how large or small and be able to balance multiple priorities at once;
- Strong writing, editing, and proofreading skills;
- Knowledge of production, design and printing processes;
- Understanding basic design principles;
- Organized and detail oriented;
- Good problem solving skills;
- Excellent planning and execution skills;
- Ability to work independently and meet deadlines;
- Strong interpersonal skills;
- Ability to take personal responsibility for results;
- Fluency in Microsoft Office Suite (Access, Excel, Word, and Outlook), SAP, and other software, and ability to quickly learn and apply other software.
If an applicant reaches the finalist stage of the hiring process, the Colorado Department of Transportation may procure a consumer report and/or investigative consumer report on the applicant in connection with his/her application for employment purposes, as defined under the Fair Credit Reporting Act. These reports may be obtained at any time after receipt of the applicant's authorization. As part of the employment screening an applicant will be requested to disclose any deferred judgments and convictions as well an explanation of the circumstances around any arrest or conviction. In the event that a screening returns information that the applicant believes is not accurate, he or she will have an opportunity to dispute the information with "Info Cubic".
The report may contain information bearing on the applicant's character, general reputation, personal characteristics, and mode of living. The information that may be included in the report includes: social security number trace, criminal records check, public court records checks, educational records, and driving records checks. CDOT will only request credit reports insofar as they relate to the position for which the applicant is applying. The information contained in the report will be obtained from private and/or public record sources. The applicant will have the right, upon written request made within a reasonable time after receipt of a notice, to request disclosure of the nature and scope of any investigative consumer report.
- Supplemental Information
Notifications: All correspondence regarding your status in the selection/examination process will be via email. Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from "state.co.us" and "firstname.lastname@example.org" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.
Applicant Checklist: Only complete applications submitted by the closing date for this announcement will be given consideration. Immediately after you submit your application you should receive an email that confirms that you successfully submitted an application for this position. If you do not, try submitting again until you receive the confirmation email. Be sure to also check your junk folder for email communications from the State of Colorado's website.
Complete Applications must include the following documents:
1) A complete CDOT Application for Announced Vacancy (please submit online using the link in this announcement)
2) A complete Supplemental Questionnaire (must submit online as part of your application)
3) A copy of your official or unofficial transcript showing that your degree has been conferred and the name of your school, or your NACES accreditation
4) A Cover Letter (please attach to your online application or you may email it to DOT_CDOT_Recruiting@state.co.us)
Requirements for the cover letter: Please upload your cover letter as an attachment in the "attachment" section within your online application or you may email to DOT_CDOT_Recruiting@state.co.us. Please label all pages with your full name. The cover letter limit is 2 pages with at least 11-point font and 1/2 inch margins. The education, experience, abilities, and accomplishments listed in this announcement have been identified as critical to successful performance in this position. Your cover letter should address your interest in and qualifications for this job with CDOT. Please be specific and detailed in describing experience, abilities, and accomplishments as they relate to this position's requirements and major duties as described in the announcement.
Only complete applications will be given consideration. Every effort must be made to submit transcripts by the announcement close date. Where unusual circumstances prevent timely acquisition of transcripts, they must be submitted within five business days of the announcement close date.
Resumes will not be accepted in lieu of a completed application, but may be used to supplement information to the application. Failure to submit properly completed documents by the closing date of this announcement will result in your application being rejected.
Former employees of the Colorado Department of Transportation System or any other State of Colorado Department or Agency, who were disciplinarily terminated or resigned in lieu of termination, must disclose this information on his/her application.