Coordinates all aspects of special events, including working with volunteers and other Lutheran Family Services staff members. Manages relationships with local churches, community and corporate resources to ensure awareness of Lutheran Family Services activities and programs, and to encourage giving.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Percent of time varies significantly depending upon time of year.
- Serves as key point of contact for churches, businesses, and donors in Colorado Springs. Contacts and collaborates with current and potential corporate and community partners for support.
- Leads efforts to develop a strategic plan and creates budgets for all Special Events with supervision from the Special Events and Community Relations Director.
- Recruits, nurtures, and equips volunteer committees to strengthen Lutheran Family Services events.
- Coordinates, communicates and leads meetings of volunteers and staff in planning and implementing special events to meet fundraising goals.
- Maintains regular communications with the Special Events and Community Relations Director and Lutheran Family Services management about ongoing plans and financial issues concerning events, committee members and sponsors.
- Develops, supervises and serves as the liaison to all subcommittees as needed for all aspects of event including facility, food, corporate sponsorship, invitations, publicity, entertainment and expansion of mailing Along with communications and mailings for volunteers and event participants (minutes, meetings, andreminders).
- Secures material, facilities, catering, entertainment and supplies required for special events and with the assistance and supervision of the Special Events and Community Relations Director, negotiates vendor contracts.
- Coordinates agency relations with church staffs and congregations through written communications by church bulletin inserts, event announcements, program need announcements, speakers bureau, and email news worthy alerts (coordinate with Communications Manager).
- Maintains at least yearly contact with Lutheran churches in the area by a personal visit or telephone contacts, to raise awareness and funds for the programs of LFSRM.
- Maintains a record of communication contacts with churches and individual donors in Raisers Edge database.
- Organizes donor appreciation events and activities.
- Organizes and engages congregations and community partners to participate in hands-on projects to benefit clients.
- Serves as one of the spokespersons for Lutheran Family Services through the Speakers Bureau and other public engagements if needed.
- Assists the Special Events and Community Relations Director and the Lutheran Family Services management team in developing and implementing communication mechanisms with congregations to include LFS Sundays.
- Maintains an up-to-date supply of current Lutheran Family Services brochures in every congregation.
- Represents Lutheran Family Services at church related gatherings (i.e., conferences, workshops, and events) with the assistance from the Special Events and Community Relations Director and the Lutheran Family Services management team.
- Along with the Special Events and Community Relations Director, meets on a timely basis with program directors and other staff, as appropriate, for updates on program goals and needs, for presentation purposes and to coordinate contact with churches.
- Occasionally accompanies other Development staff on personal donor visits.
- Performs other duties as assigned.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Has knowledge of Lutheran Church traditions and practices in relation to agency services and ministries in order to communicate on such matters with constituency leadership as well as with agency staff and volunteers.
- Knowledge of Internal Revenue Services (IRS) and donor requirements and needs regarding gifts/events.
- Strong computer skills in Word and Excel.
- Ability to develop and manage budgets.
- Excellent written, verbal, and interpersonal skills.
- Ability to handle stressful situations in a productive manner.
- Ability to be detail-oriented, meet deadlines and to act on an independent basis.
- Ability to self-start, work well in a team setting and lead volunteers.
- High comfort level with public speaking.
- Ability to prioritize, organize, be creative and manage meetings.
- Possesses a valid Colorado driver's license; has a reliable and consistently available vehicle; and is able to regularly travel throughout the agency's service area by way of interstate highways and primary and secondary roads, including those passing through the mountainous terrain within the state and region.
- Must carry automobile liability insurance at the level of$100,000/300,000/100,000.
- Demonstrates commitment to the Mission, Values and Vision of Lutheran Family Services Rocky Mountains.
EDUCATION and/or EXPERIENCE
Bachelor's degree (B. A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.