The district office of Congresswoman Diana DeGette (CO-1) is seeking an experienced scheduler with superior problem-solving and communication skills (verbal and writing). The ideal candidate is independent, detail-oriented and resilient in the face of a fast-paced and ever changing environment. The ideal candidate is poised, discreet and comfortable working with elected officials, community leaders, staff, partners and constituents.
The District Scheduler / Executive Assistant manages the Congresswoman’s official schedule, travel plans, and related records. This position also serves as a liaison for the Congresswoman with the staff, public and other Members of Congress.
RESPONSIBILITIES: Essential Job Functions
- Manages Member travel and coordinates active schedule with the Member and senior staff;
- Schedules meetings and events to minimize travel time;
- Prepares the daily schedule for the Member when in the District and distributes copies to DO and DC staff;
- Prepares projected schedules for the Member;
- Briefs the Member on all scheduling activities and requests;
- Proactively monitors the Member’s schedule daily to identify issues;
- Trouble shoots pop-up issues and thinks outside the box to problem solve;
- Responds to all invitations, either by written correspondence or by personal telephone call;
- Maintains thorough communication with constituents;
- Builds relationships with community members;
- Responsible for careful tracking of meeting requests, organizing meetings and calls requested by the Member;
- Maintains files and tracking system of invitations that have been declined, accepted, or that are tentative/pending;
- Ensures that the Member is provided with briefing materials for each event by coordinating with meeting/event participants and the appropriate staff;
- Writes congratulatory letters as assigned;
- Maintains a good working relationship with the Member, staff and constituents;
- Works well under pressure and handles stress;
- Works a flexible schedule sometimes including long hours, nights and weekends;
- Complete other duties as assigned.
- Answers constituent phone calls and provides information to constituents as needed, listens to their concerns and guides them to the appropriate staff member for assistance;
- Responds to constituents and directs them to the appropriate state or local governments or community resources.
SKILLS & KNOWLEDGE REQUIRED:
- Good organizational skills, professional manner and appearance;
- Good communications skills (written and verbal); ability to communicate effectively with a variety of personalities in a tactful, pleasant, and professional manner;
- Knowledge of Microsoft Office Suite; proficiency in word processing and mail-merge;
- Ability to work cooperatively and courteously with others;
- Valid driver’s license, good driving record.
- U.S. Citizen; office experience preferred; driver’s license;
- High school or GED required; college degree preferred.
Send cover letter and resume to firstname.lastname@example.org