The district office of Congresswoman Diana DeGette (CO-1) is seeking an experienced scheduler with superior problem-solving and communication skills (verbal and writing). The ideal candidate is independent, detail-oriented and resilient in the face of a fast-paced and ever changing environment. The ideal candidate is poised, discreet and comfortable working with elected officials, community leaders, staff, partners and constituents.

The District Scheduler / Executive Assistant manages the Congresswoman’s official schedule, travel plans, and related records. This position also serves as a liaison for the Congresswoman with the staff, public and other Members of Congress.

RESPONSIBILITIES:                  Essential Job Functions

  • Manages Member travel and coordinates active schedule with the Member and senior staff;
  • Schedules meetings and events to minimize travel time;
  • Prepares the daily schedule for the Member when in the District and distributes copies to DO and DC staff;
  • Prepares projected schedules for the Member;
  • Briefs the Member on all scheduling activities and requests;
  • Proactively monitors the Member’s schedule daily to identify issues;
  • Trouble shoots pop-up issues and thinks outside the box to problem solve;
  • Responds to all invitations, either by written correspondence or by personal telephone call;
  • Maintains thorough communication with constituents;
  • Builds relationships with community members;
  • Responsible for careful tracking of meeting requests, organizing meetings and calls requested by the Member;
  • Maintains files and tracking system of invitations that have been declined, accepted, or that are tentative/pending;
  • Ensures that the Member is provided with briefing materials for each event by coordinating with meeting/event participants and the appropriate staff;
  • Writes congratulatory letters as assigned;
  • Maintains a good working relationship with the Member, staff and constituents;
  • Works well under pressure and handles stress;
  • Works a flexible schedule sometimes including long hours, nights and weekends;
  • Complete other duties as assigned.
  • Answers constituent phone calls and provides information to constituents as needed, listens to their concerns and guides them to the appropriate staff member for assistance;
  • Responds to constituents and directs them to the appropriate state or local governments or community resources.

SKILLS & KNOWLEDGE REQUIRED:

  • Good organizational skills, professional manner and appearance;
  • Good communications skills (written and verbal); ability to communicate effectively with a variety of personalities in a tactful, pleasant, and professional manner;
  • Knowledge of Microsoft Office Suite; proficiency in word processing and mail-merge;
  • Ability to work cooperatively and courteously with others;
  • Valid driver’s license, good driving record.

EDUCATION/EXPERIENCE:

  • U.S. Citizen; office experience preferred; driver’s license;
  • High school or GED required; college degree preferred.

Send cover letter and resume to andrea.autobee-trujillo@mail.house.gov

Tweet about this on TwitterShare on LinkedInShare on FacebookShare on Google+Share on RedditEmail this to someonePrint this page