Title: Donor Relations Coordinator
Position Reports To: Vice President of Philanthropy
Direct Reports: None
About Butterfly Pavilion: Here at Butterfly Pavilion, we transform the way people think about invertebrates. These small but mighty animals that surround us are so much more than people think. They are everywhere, because everything depends on them. They are the hidden heroes of the animal kingdom. As the leader in invertebrate knowledge, inspiration and connection, Butterfly Pavilion works to foster an appreciation of these critical animals by educating the public about the need to protect and care for threatened habitats globally, while conducting research for solutions in invertebrate conservation. Whether it is providing unique, hands-on learning experiences in our exhibits and educational programs, conducting new research that sets the standard for zoos across the country or building innovative solutions for species and habitat conservation in countries around the world, Butterfly Pavilion is leading the way in ensuring invertebrates are protected for the future.
Founded in July 1995, Butterfly Pavilion believes that an appreciation of the environment begins with an appreciation of all living things. Every day we teach the young and old alike about the need for conservation, because with knowledge and empowerment we will protect the world's natural habitats for generations to come. Our mission is to foster an appreciation of invertebrates by educating the public about the need to protect and care for threatened habitats globally, while conducting research for solutions in invertebrate conservation.
Butterfly Pavilion is a Tier II member of the SCFD (Science and Cultural Facilities District) and is the eighth largest cultural facility in the Denver Metro area, attracting more than 4.5 million visitors in 23 years of operation. Butterfly Pavilion was the first stand-alone invertebrate zoo in the United States to become a certified member of the Association of Zoos and Aquariums (AZA) and has become a prototype for many others. Our facility includes four indoor exhibit areas; eleven acres of public gardens; two educational classrooms; and event space, including a 2,200 square foot ballroom and patio overlooking Jefferson County Open Space.
Looking forward, we are committed to providing the most enriching experience for our audience, being recognized as a scientific authority, and being a leading educational resource on invertebrates. To this end, Butterfly Pavilion has begun the early stages of launching a $33 million Capital Campaign to expand Butterfly Pavilion into the Center for Invertebrate Research and Conservation (CIRC), a brand new, 81K sq. ft. state-of-the-art facility, that will serve as the preeminent local, national and global hub for invertebrate knowledge, conservation, inspiration and connection. Located in the Baseline neighborhood of Broomfield and in partnership with City and County of Broomfield and McWhinney, the site will also feature a 1200 acre pollinator district, ushering in a new, innovative model for real estate development and landscapes. At Baseline we’ll also partner with Adams 12 School District. A K-12 STEM School will be located on the very same campus, creating a very innovative and unprecedented model for advancing public education, as well as career and workforce readiness.
FLSA: Full Time/Exempt
Salary: Expected salary range for this position is $38,000 per year + Incentive Bonus. Regular work schedule is Monday through Friday, with evenings, weekends and holidays when needed.
Donor Relations Coordinator is responsible for supporting the fund development department with critical research, donor support and engagement, gift fulfillment, executing campaigns and donor database management.
You will be expected to support annual revenue targets by identifying, engaging, planning, and ultimately supporting soliciting gifts from foundation, corporate and individual donors.
In addition to prospecting, this position will manage entering donor gifts, donor communications, donor and sponsor fulfillment, meeting setting and database administration.
Donor Relations Coordinator Essential Functions and Responsibilities
- Maintain and update Donor Database (NEON) with critical details of current targets and future prospects
- Prepares and distributes briefings, agendas, meeting notes, minutes and other documents for campaign events, meetings, leadership briefings, cultivation, solicitation or stewardship meetings.
- Manage and provide all requested donor items including tickets, tax items and invitations to special events
- Lead coordinator for staff support fundraising
- Lead low dollar fundraising outreach for annual giving and corporate sponsorships
- Lead researcher for new prospects for fundraising including grant scoring support, corporate targeting and donor history prep.
- Provide back-up and reports to the Finance Department for gift processing functions as needed, including entering donations and gifts-in-kind, donor database support, and donor acknowledgments.
- Tracks all campaign gifts and pledges, gift recognition, naming, plaque needs and other related information. Works within donor and project management database to update pipelines, track prospects and ask strategies, manage task assignments and maintain timelines. Reminds senior leadership of outstanding tasks and follow up actions weekly, ensuring donor pipeline and campaign milestones are met.
- Support organization of Butterfly Pavilion donor events
- Attend community events, employer fairs, and other meetings, to promote organizational goals and encourage engagement with Butterfly Pavilion through financial support and/or volunteering.
- Support with the collection of in-kind gifts
- Manage and coordinate correspondence and other communication related to campaign; coordinate and execute outgoing campaign emails.
Qualifications / Experience
- 3+ years’ experience working in Fund Development/Nonprofit/fundraising
- High level of computer literacy, including experience using online databases and other sources to locate financial and philanthropic information.
- Highly organized, self-motivated, detail oriented, creative, strategic, professional and able to manage multiple projects under tight deadlines.
- Grace under pressure.
- Experience in research and sponsorship fulfillment.
- Strong technical and computer skills
- BA or higher
Donor Relations Coordinator
- Project/Time Management
- Technically Savvy
- Detail oriented
- Communication skills
- Department knowledge
Work Environment / Physical Requirements:
While performing the responsibilities of this position, these work environment characteristics are representative of the environment the position will encounter. At Butterfly Pavilion, the employee is occasionally exposed to moderate to loud environmental noise for extended periods of time. While performing the responsibilities of this position, the employee is required to see, talk and hear. The employee is often required to sit and stand, use their hands and fingers, to handle/feel/grasp. The employee is occasionally required to reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. Vision abilities required by this job include close vision. The employee must frequently lift and/or move up to 15 pounds and occasionally lift and/or move up to 50 pounds. The employee may be asked to park offsite to accommodate guest experience.
Reasonable accommodations may be made to enable people with disabilities to perform the essential functions of this position.