Position Summary:

 

CWA’s Events Manager is responsible for planning, budgeting, managing, and producing all of the association’s meetings and events. The Events Manager delivers profitable meetings, special events, educational experiences, regional conferences, and an annual international conference and trade show. The event manager is also responsible for coordinating board and committee meetings.

 

The ideal candidate is a Certified Meeting Planner, Certified Meeting Professional, or Certified Special Events Professional with an entrepreneurial attitude who is experienced in events management, can negotiate favorable contracts for the association and has an interest in expanding and diversifying our events program. You will have many and varied responsibilities regarding event development, planning and management. The position is responsible for an annual conference with an exhibition component; therefore, strong planning, organizational, and financial management skills are important.

 

The primary responsibilities of this position are to diversify our event offerings and help plan, manage, and implement the annual Climbing Wall Summit our annual conference and trade show. This position must manage the location and scheduling of the conference, manage hotel and conference center contracts, work with event partners, produce the conference prospectus and program, develop sponsorship, manage exhibits, assist in content development with conference committee and presenters, and serve as the conference registrar.

 

Essential Job Duties:

 

Event Development– 20%

  • Research member needs for professional development, training, and education and make appropriate recommendations for events program annually.
  • Develop events to address business development topics in the climbing industry.
  • Identify and implement appropriate delivery methods for professional development, training and education, including face-to-face events, online learning, and LMSs.

 

Event Marketing– 10%

  • Promote annual CWA conference with Marketing and Communications Manager.
  • Increase CWA Summit attendance and sponsorship/exhibitor revenue.
  • Coordinate event marketing campaigns with Marketing Manager and work effectively with vendors including technologists, designers, printers, mail houses, and subscription agencies in the production and distribution of event marketing material.
  • Represent CWA at national trade shows, conferences, and meetings to promote CWA membership, programs, products, and services.

 

Event Management– 70%

  • Prepare objectives and budgets for each event or project, monitor revenue and expenses to meet financial goals.
  • Manage site selection process to identify venues with appropriate space and availability for our Events.
  • Assist in negotiating, reviewing and executing all event-related contracts.
  • Ensure appropriate security, emergency, logistics, travel and transportation services are available for all events.
  • Produce prospectus, conference program or event app and proceedings for the annual conference.
  • Manage event sponsorship program and exhibit sales and service sponsors and exhibitors for the annual conference.
  • Manage event registration systems and report on event registration quarterly.
  • Manage event-related web site content
  • Recruit and register event attendees for the annual conference and other events.
  • Coordinate scheduling and logistics for the annual conference and other events.
  • Provide timely information to sponsors, presenters, and attendees regarding the annual conference and other events.
  • Oversee session/content development and acquisition for all events.
  • Oversee event RFP processes for all events.
  • Manage on-site logistics for all events including scheduling, floor planning, space allocation, food and beverage, audio-visual, drayage, etc.
  • Oversee and implement effective event evaluation program.
  • Determine staffing levels, recruit, train, and manage event volunteers and vendors.
  • Other duties as assigned.

 

Requirements

 

Education:

  • Bachelor’s degree, or equivalent, in Business, Sports Management, Marketing, Communications, Hospitality, or related field is required.

 

Experience:

  • Supervisory or volunteer management experience.
  • Minimum of 7 years of progressively responsible work experience, including a minimum of 4 years of experience in events management.
  • Prior association or non-profit work experience desired, but not necessary.
  • Recreational climbing experience a plus.

 

Skills:

  • Climbs 5 easy indoors or out (optional).
  • Ability to provide leadership and direction for event program.
  • Ability to perform detail-oriented work accurately and consistently.
  • Excellent communication skills, both verbal and written.
  • Excellent technology skills. Database or association management software experience a plus.
  • Ability to set goals, prioritize tasks and measure results.
  • Ability to manage multiple events while meeting deadlines and revenue targets.
  • Strong initiative with the ability to work independently while maintaining cooperative and productive working relationships with staff, volunteers, and others.
  • Ability to develop a good rapport with members, vendors, and volunteers.
  • Ability to perform detail-oriented work accurately and consistently.
  • Highly organized – really…

 

Typical Physical Demands: Position requires minimal physical effort, but may require prolonged sitting at a computer, and some occasional light lifting (up to 30 lbs.). Position requires hand-eye coordination, manual dexterity, and visual acuity to operate a keyboard, photocopier, telephone, calculator and other office equipment. Position requires normal range of hearing and vision to record, prepare and communicate appropriate correspondence or presentations. Position may require working irregular hours. Position will require attending and or participating in events out of the area that require extended travel from time to time.

 

Typical Mental Demands: Excellent communication skills, maturity, and sound judgment are important attributes in this position. Candidate must be able to handle novel, diverse and ambiguous work problems on a daily basis. Must be able to analyze information, make appropriate recommendations, formulate work plans, achieve goals by deadlines and meet budget expectations.

 

Equipment/Software Used: Computer, telephone, FAX, copier, printer, postage machine and other standard office equipment. Software includes Relational Database Management Software, Windows OS, Mac OS, MS Office, accounting software, web browser, web based applications, etc.

 

Working Environment: Work environment is a casual office environment. Travel out of the area will be required from time to time.

 

Note: This job description does not constitute a contract for employment.

 

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