Receptionist | Scheduler | Office Administrator – Part-time

(Jefferson Park / Denver, Colorado)

Are you enthusiastic, highly organized, detail oriented, personable, team oriented and loves to schedule? If so, we need you.

We are a growing professional communication coaching and training business located in north Denver.

We are hiring a Scheduler | Office Administrator to join our team part-time, 25 hours a week.

The Role

Our ideal person for this job is personable, efficient, and task oriented. She/he is comfortable working independently, takes direction cheerfully, and exercises excellent judgment. Strong writing skills and personable phone communication is essential.

Our ideal candidate has previous scheduling experience and has an efficient approach to tasks and are excellent at initiating and maintaining supportive systems that will serve as our company grows. They will gain satisfaction from getting things done and get personal satisfaction from a well-run office and fully supporting the team, ex. gains satisfaction from organized digital and physical filing systems, clearly labeled file folders, and color-coded calendars.

The right candidate will connect quickly and be personable with our clients while building trust and relationship. Ideally, this job would benefit from a person that is a I/C on the DISC profile.

Our Company

ARTiculate: Real&Clear is a collaboration of actors, musicians and experiential educators working with business professionals to increase the impact of their communication and leadership skills. ARTiculate’s artistic expertise and years of business experience aligns and enhances our clients’ business presentations and overall communication skills.

ARTiculate is a nurturing, collaborative, growth focused, performance-based community dedicated to creative excellence. Our values are comprised of the following:

Open = growth – Promote honest feedback to create growth
Unleash the creative discipline
Challenge people to embrace their innate potential
Committed to a high level of personalized connection
Personalized approach to service – whether to our clients, our co-workers, and to ourselves.
Committed beyond listening to true hearing and response
Versatility and adaptability RULE!
Curiosity and Collaboration is our Practice
Live the 3G’s – Give Back, Give Generously, Give Thanks
Foster outrageous uniqueness
Give voice to authenticity
Practice what we teach
Hold ourselves to the same standard that we hold our clients

We value customer service, attention to detail, proactive problem solving, initiative taking, teamwork, making clients and team members feel welcome and fully supported.

Before you apply, please first go to our website www.articulaterc.com to read more on what we’re about.

Because we want this to be a good fit for you, our company, and our clients, please only apply if being part of our mission aligns with your personal values and you have the necessary qualifications.

Job Responsibilities

Scheduling! Set appointments for clients, coaches, and team members – and then reschedule them when things change. This requires juggling client and coach preferences, availabilities, and competing demands of the business and individuals. Quite a Sisyphean task at times
Logistics coordination, preparation, and information tracking for trainings and 1:1 coaching sessions
Working with on-line project management systems – maintaining all notes, keeping records up-to-date, and tasks completed in advance and on time
Management and upkeep of digital and physical calendars
Travel arrangements for in town and out of town engagements (flights, hotel, parking, etc.)
Front line customer service and client communication
Answer phones and emails
Office organization and upkeep
Training materials and equipment organization and upkeep
Support Client Relations Manager and other team members
Help to create and foster a fun environment for both team members and clients
Anything else to keep the office and team members running smoothly and effectively

Role Requirements

Warm, friendly, patient, and affable – One who puts people at ease
Attention to detail and thorough
Enjoys working in a fast-paced, close knit, creative work environment with driven, fun, brilliant and impassioned individuals
Team/organizational success oriented
See what needs to be organized before anyone else
Confident – one who can hold their own without wrestling others for status
Not easily triggered- doesn’t take a condescending client personally (not a regular occurrence, but may happen once in awhile)
Ability to empathize
Self-motivated – takes the initiative to complete tasks and create an effective office environment for the team
Excellent verbal and written communication skills. Great customer service is a must.
The ability to think of creative solutions and keep abreast of technology + Apps that can help us to:
become more efficient
work better as a team
communicate with and serve our clients in fun and delightful ways
Dependability a must!
Basic computer skills – Comfort and understanding with Mac products, MS Office Suite, Email a must. Also, Asana, Slack and Doodle and Jotform are used.
An ability to ask the right questions to move tasks forward effectively
No task is beneath you – we work as a team and all pitch in to do what needs to be done

Ideal candidate is available:

25 hours over 5 days per week (some flexibility in scheduling)

Compensation

$13 – $15/hour

Growth and learning are a part of every role at ARTiculate. In this role, we are looking for a dedicated internal office person who does not want to be a trainer and/or coach. The ideal candidate is happy to apply their giftedness to support our coaches and training programs.

To Apply

Please send your resume and cover letter to MagnificientScheduler@articulaterc.com

In your cover letter please reference elements of ARTiculate: Real&Clear’s mission and values that matter to you as well as an element of this job posting that stands out.

Please also include a recommendation for your favorite Denver restaurant, band or musician, art show or theatre performance.

Include I Want To Work With ARTiculate in the Subject Header of your email

Please do not call or visit our office. We will follow up in a timely fashion with applicants who may be good candidates for this role.

Thank you!

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