Job Summary:

The Sponsorship and Exhibits Coordinator (Corporate Relations Coordinator) will support the Corporate Relations department and programs by maintaining donor records, supporting and coordinating fundraising campaigns and events, and providing administrative support for other development-related activities including, but not limited to, corporate sponsorship benefit fulfillment, gift processing and acknowledgment, grant writing and reconciliation, prospect research, and special event logistics.

Essential Functions:

  • Solicits corporate gifts from prospective donors by email, phone, in person or written proposal
  • Coordinate and manage communications, track and analyze results, and initiate appropriate follow-up actions
  • Interact with recipients, donors, prospects and other constituents in person, online or by phone to learn about their experience with the IASLC
  • Primary point of contact for sponsors regarding sponsorship fulfillment, including responsibility for tracking sponsorship revenue, communicating deliverables, preparing final reports, and maintaining fulfillment tracking tools
  • Assist with grant writing and reconciliation activities
  • Manage donor and supporter recognition, including sending thank you packages, personal notes and other forms of recognition in a timely manner
  • Provide excellent customer service by accommodating donors’ special needs and requests as appropriate
  • Work closely with our marketing team in strategically developing engaging fundraising campaigns and assist with the process of communications, newsletters and other printed materials
  • Ability to work collaboratively as a part of a team and maintain positive interpersonal relationships in a small, intimate working environment
  • Prepare proposals, contracts and letters of agreement
  • Document and maintain all corporate sponsorship and donor data.  Prepare reporting and prospecting information.
  • Other duties as assigned

Minimum Qualifications:

  • Bachelor’s Degree
  • 3 years of experience in corporate relations, development, sponsorship, nonprofit fundraising, foundations or similar work
  • Ability to handle sensitive information confidentially
  • Strong customer service orientation, relationship building skills and flexibility
  • Strong project management skills, including planning, scheduling and communication
  • Can complete tasks independently as well as work collaboratively with the team
  • Proficiency in MS Office Suite
  • Ability to work flexible hours when required
  • Available some evenings and weekends and during high-volume period of the year for donor event-related activities
  • Ability to travel domestically and internationally as required

Preferred Qualifications: 

  • Prior association or nonprofit experience
  • Previous experience in using an Association Management System (AMS) or other donor database management systems (e.g. Raisers’ Edge or equivalent platforms)
  • International experience and multicultural sensitivity
  • Bilingual or multilingual a plus

Knowledge, Skills and Abilities: 

  • A deep commitment to the mission of the IASLC and compassion for those living with a lung cancer diagnosis
  • Excellent "people person" with the ability to build relationships among donors, staff, and stakeholders
  • Prioritizes and manages multiple projects, resolve problems and makes decisions
  • Excellent presentation public speaking, verbal communication skills; superior writing skills
  • Works with an ethnically and culturally diverse population
  • Excellent teamwork and collaboration skills with internal and external partners
  • Ability to work under pressure of deadlines and fundraising goals
  • Ability to travel and availability to perform job-related duties during weekend and evening hours
  • Project management experience a plus
  • Excellent time management, prioritizing, and organizational skills
  • Forward-looking thinker, who actively seeks opportunities and proposes solutions
  • Must pay strict attention to details

Physical Demands:

  • Ability to sit at computer work station for extended periods
  • Ability to lift/move 25-40 pounds on an occasional basis
  • Ability to travel domestically and internationally as required

Work Environment:

  • Open office environment with computer work stations
  • Frequent phone use.
  • Moderate noise level

About IASLC
The International Association for the Study of Lung Cancer (IASLC) is the only global organization solely dedicated to the study of lung cancer and other thoracic malignancies. Founded in 1974, the IASLC’s membership includes more than 7,000 lung cancer specialists in ninety countries. The goal of the IASLC is to conquer thoracic cancers worldwide.

The IASLC mission is to:

  • embrace the study of the etiology, epidemiology, prevention, diagnosis, treatment and all other aspects of lung cancer and other thoracic malignancies
  • provide education and information about lung cancer and other thoracic malignancies to IASLC members, to the medical community at large, and to the public
  • use all available means to eliminate lung cancer and other thoracic malignancies as a health threat for the individual patient and throughout the world.

To Apply:

Cover letter required. Cover letter should describe your interest in the organization and this position, as well as professional experience and education that qualify you for the position. Application deadline is March 31, 2019.

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