Summary
Description
Full job description
What Success Looks Like In This Job
The Clerk and Recorder’s Office exists to support and educate our community through prioritizing trust, inclusion, accuracy, and continuous improvement.
This role focuses equally on professional administrative duties and communications/marketing tasks. It is crucial in supporting daily operations through efficient administrative management while driving effective internal and external communications. The position is also responsible for maintaining branding consistency and increasing public awareness of Clerk & Recorder services across multiple channels. Both the administrative and communications duties are frequently time-sensitive, requiring high accuracy, confidentiality, and discretion.
Examples of Duties for Success
- Partner with the Adams County Communications Department to ensure all content—newsletters, event posters, presentations, social media posts, website content, and print materials—meets WCAG accessibility standards and complies with relevant laws and regulations. Manage content development and distribution across platforms while adhering to branding guidelines. Serve as the primary liaison between the Communications Department and the Clerk & Recorder.
- Collaborate with the Community Engagement Coordinator to plan and develop flyers, social media campaigns, and various marketing materials to engage the community.
- Work closely with each department's Deputy Director to regularly manage the Clerk & Recorder SharePoint site and social media accounts.
- Participate in various event committees across different Adams County departments, acting as a liaison for the Clerk and Recorder to maintain open lines of communication. Coordinate special projects and assignments as requested.
- Monitor, analyze, and report on website and social media metrics and trends.
- Assists in coordinating, planning, and communicating meetings, training sessions, conferences, and internal staff events. Provides administrative support during the event by organizing activities, venues, invitations, and food services provides administrative support during the event.
- Serve as the primary contact for overseeing the shredding, retention, and disposal of required documentation, complying with retention requirements for all divisions.
- Assists in reconciling the Deputy Director of Administration's P-Card, as well as the monthly reconciliation of the Clerk & Recorder's P-Card.
- Act as a backup for the recruiting and onboarding processes in each Clerk & Recorder department.
- Order and coordinate operating supplies with administrative staff, including office supplies, forms, pantry items, furniture, and office equipment. Maintain memberships for survey monkey, and sign-up genius. Maintain the inventory of department keys.
- Arrange travel for department staff, including booking flights and accommodations, and registering staff for conferences and events as needed.
- Conduct background and driving checks for Clerk & Recorder and partner staff across the county.
- Manage scheduling and reservations for the Clerk and Recorder vehicle, coordinating maintenance with the fleet and obtaining loaner or additional vehicles as needed.
- Provide support to the Administration team during events, audits, and courier services.
- Support other departments as needed, including elections each cycle.
- Perform other related duties as assigned.
Supervisory Responsibilities
- None
Qualifications for Success
- Strong writing, editing, and communication skills. Ability to draft engaging content for different channels, including newsletters, social media, press releases, and outreach content.
- Model Adams County Norms and Values and Clerk and Recorder Purpose.
- Experience with social media and analytics platforms.
- Strong organizational skills to handle multiple projects simultaneously.
- Experience with graphic design software (e.g., Adobe Photoshop, Canva) for creating simple visuals or editing images.
- Demonstrates a welcoming and professional demeanor, fostering relationships internally and externally, supportive team dynamic and fosters positive work environment.
- Proficient in using office software programs (Microsoft Suite, NeoGov, JD Edwards, SharePoint) to carry out daily administrative tasks.
- Skilled in staying organized while managing multiple projects simultaneously under tight deadlines.
- Required to maintain confidentiality of information related to sensitive situations.
- Ability to perform complex administrative tasks independently, using sound judgment and initiative.
- Able to pivot and assist with other administrative duties, including community engagement and inventory coordination.
More Qualifications for Success
This role may offer hybrid work flexibility for high performers, contingent on demonstrated ability to work independently and communicate effectively in a remote environment.
Experience:
A minimum of three (3) years of experience in professional administrative office coordination, creating communication blasts, using design software, and managing social media accounts.
Education and Training:
- High School Diploma or GED equivalent required.
- College-level coursework in Communication, Marketing, Business Administration, or a related field is preferred.
License or Certificate: None.
Background Check: Must pass a criminal background check and MVR.
Adams County complies with Colorado’s Job Application Fairness Act (“JAFA”). JAFA prohibits employers from asking individuals to disclose their age, date of birth, or dates of school attendance or graduation on an initial employment application. However, additional application materials such as certifications and transcripts containing this information may be required for certain positions; if such additional materials are requested, applicants may redact information that identifies the applicant’s age, date of birth, or dates or attendance or graduation.
