Business Manager

Summary

Description

Youth on Record is a Colorado-based nonprofit that integrates education and art as powerful tools toward liberation and equity. We were founded in 2008 to increase access to meaningful mentorship opportunities and high-quality economic opportunities for youth via anti-oppression music programming. Our approach is linked to increased graduation rates, academic success, and social/emotional learning skills. We’ve grown into a fast growing nonprofit with an operating budget of $2.3M reaching more than 2000 + students each year.

Position Summary:

The Business Manager supports essential daily functions related to operations, vendor management, facilities, hospitality, and A/R and A/P. This is a new position – you’ll help us understand and prioritize core administrative functions that have been distributed as a small part of each person’s responsibilities. We’re looking for someone who thrives when solving problems and is comfortable turning informal practices into effective business processes.

Are you the person who makes an Excel list before you go camping with your friends so you don’t end up with too many s’mores and not enough sunscreen? Good! Do you have experience being the go-to person who keeps a business humming? Even better! Do you want to apply those skills at a mission-based organization in the creative industry? Yes?! Ok – what are you waiting for – apply already!

Essential Duties & Responsibilities:

• Manage daily business operations including administration, vendor management, and facilities.
• Point person for administrative vendors including office equipment, dues and subscriptions, benefits, insurances, and IT.
• Maintain accurate and organized information in database and filing systems.
• Manage A/R and A/P, including preparing deposits, invoices, and internal reports in coordination with accounting and finance consultants.
• Manage HR systems and functions including new employee onboarding and open enrollment.
• Administrative intake, including work agreements, fingerprinting, and reference and background checks, of new vendors, volunteers, and students.
• Maintain a comfortable and organized workplace experience for staff, students, and volunteers.
• Point person for facilities manager, initiating requests for service and maintenance related to HVAC, electricity and plumbing, snow removal, and internal and external security.
• Coordinate hospitality functions including meeting space preparation, catering, and technology functionality.
• Develop annual office supply budget and purchasing schedule.
• Assist with internal communications, meeting minutes, and other administrative recordkeeping.
• Calendar management and meeting scheduling for the executive team.
• Travel coordination for staff and visiting artists and other collaborators.
• Proactively manage problems and identify solutions.

Justice, Diversity, Equity, and Inclusion:

• We ask that all YOR employees have at least a baseline understanding of the systemic racial and social inequities that YOR’s programs seek to solve for.
• Understanding of racial equity, health equity, racial disparities, and social justice frameworks.
• Must have strong emotional intelligence and resiliency skills to lead and/or actively participate in advancing our work relative to racial, social, and economic justice.

Knowledge, Skills & Abilities:

Required:

• 2 years professional experience independently managing business administration and daily operations.
• Proficient in Office365, Google Drive, Asana, and CRM databases.
• Proficient with accounting software functionality and digital payment platforms such as Bill.com.
• Experience using project management tools for scheduling, calendaring, and time management
• Proficient in accounts receivable and payable basics including deposit preparation, coding, reconciliation, and check and digital payment processing.
• Proven track-record of project management and problem solving.
• Excellent organizational skill including the ability to move quickly between tasks, set priorities, and meet deadlines.
• Ability to work independently, be mentally flexible, and work well under pressure in a fast-paced team environment.
• The person in this position needs to occasionally move about inside the office to access file cabinets, office equipment, etc.
• Frequent operation of a computer and other office productivity machinery, such as copiers, the mail machine, and hospitality appliances.
• The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.
• The ability to observe details at close range (within a few feet of the observer).

Preferred:

• Professional experience managing business administration and daily operations in a small business or entrepreneurial nonprofit environment.
• Experience managing the relationship between the benefits broker and related vendors and staff members.
• Experience using more complex project management software to illustrate the start and end dates of tasks, milestones, dependencies between tasks, and assignees.
• Proficient in QuickBooks and Bill.com.
• Experience working with DonorPerfect CRM (or something comparable).
• Desktop publishing to create informal signage and notices.

BENEFITS

Benefits: Youth on Record offers a robust benefits package which includes health insurance, retirement matching fund, 120 hours paid-time-off, various holiday observations, a mental wellness stipend, cell phone and coverage, professional development, fitness center membership, free access to recording studio for personal projects for a minimum of four hours per month, annual use of Youth Media Studio for two approved personal events (such as graduations, baby showers, birthday party, etc.), the opportunity to work remotely when necessary, access to arts and cultural events throughout the year.

COVID-19 Vaccination: In order to protect the health and safety of our staff and the communities we serve, Youth on Record requires employees, including some designated remote workers, to provide proof of their COVID-19 vaccination.

Equitable Hiring Practices: YOR takes all measures to ensure that community members from a variety of backgrounds and lived experiences have the opportunity to work for us.

Learn more about the YOR employment experience below:

The YOR Employment Experience

Education: Youth on Record is an education organization, so we clearly value education. We also know that access to higher education isn’t available to all people. While we do consider the advanced education backgrounds of our applicants, we do not require high school diplomas or university degrees for any of our positions.

Traditional Work Experience: The creative sector and making music profession offer many opportunities to gain skills that are applicable to our work; as does lived experience. So, while we do consider employment history, length of steady employment, and references when hiring new employees, we also consider the whole identity, life-experience, self-study, community involvement, quality and impact of artmaking, and a willingness to grow and develop in our applicants.

Criminal Records: We background check all employees at Youth on Record in an effort to ensure the safety of our students. That said, inequities in our criminal justice systems are considered when hiring employees with criminal backgrounds. Additionally, there are some past criminal offenses that do not impact the ability of our employees to perform their job duties. We speak openly and honestly with prospective and current employees about past criminal offenses and make case-by-case decisions about new and continued employment based on circumstances surrounding the offense. There are some offenses which do automatically disqualify you for working at Youth on Record, which include crimes against children.

Work Environment: YOR’s work is fast-paced, detail and deadline oriented. We are highly communicative, with a commitment to nonviolent communication practices and a trauma-informed approach to management. YOR is operating in a hybrid virtual and in-person schedule. In-person meetings and tasks will be completed based on the current needs of the organizations.

YOR’s Company Culture:

INNER-LIFE WORK: YOR is committed to the whole employee. Our commitment to "Inner-Life Work" provides our team with personal and professional workshops, activities, and opportunities for reflection that aim to support their growth, their goals, and their vision for their lives.

SUPPORT: YOR offers direct support to employees through management check-ins, mentorship and coaching, robust professional development training, professional goal setting, generous fringe benefits and competitive salaries, and opportunities to provide direct, transparent, and upward feedback about our work and work culture.

ACCOUNTABILITY: YOR is committed to ensuring that our work is excellent. To achieve this, teams are held accountable to program outcomes, project deadlines, program outputs, and financial oversight by way of peer-to-peer coaching & critical feedback, supervision, mid-year planning sessions, monthly all staff meetings, regular team meetings and annual 360 reviews.

HOW TO APPLY

To Apply: Please send your resume and a cover letter as a single PDF document to careers@youthonrecord.org referencing “Business Manager” in the subject line.