Under the supervision of the Executive Director, the Business Manager is responsible for overseeing the financial, contracting, and business processes for the Lone Tree Arts Center, a municipally owned and operated multidisciplinary arts center that includes a 500-seat proscenium theatre; a 200-seat event hall; and a 350-seat outdoor amphitheatre.
The ideal candidate will have strong finance and budgeting skills, scrupulous attention to detail, a team-oriented work style, and enthusiasm in the pursuit of continued excellence in achieving the City and the Arts Center mission, vision and values.
EXAMPLES OF DUTIES:
(The following essential job functions and examples of duties are illustrative only and are not intended to be all inclusive. At the discretion of the supervisor and/or department director, duties may be modified to address business needs and changing business practices):
Create, monitor and forecast annual operating budget of $3 + million annually, to include:
Analyze financial information to summarize the current and/or projected Arts Center financial position, including providing needed financial reports.
Work closely with the Finance Department to coordinate implementation of accounting and accounting control procedures.
Coordinate departmental monthly general ledger review and send reconciliation requests to Finance Department.
Develop the annual budget, and prepare final budget documents for approval by City Council.
Work with Executive Director to produce timely re-forecasts of performance expectations and work with department leadership team on monitoring budgets.
Prepare financial reports for grant applications.
Assist in the negotiation of and oversee the administration of performance contracts, to include:
Identify all contract obligations (housing, hospitality, etc.) and assuring they are within budget parameters.
Coordinate fulfillment of all contractual obligations with respective LTAC departments.
Work closely with all outside parties (Actors’ Equity, payroll paymaster, etc.) to ensure compliance with contractual obligations.
Other duties as assigned.
Reports to: Executive Director, Lone Tree Arts Center
Other: Interacts with City employees, community partners, patrons and vendors.
Supervises Administrative and Artistic Assistant.
Knowledge, Skills & Abilities (Required in all job descriptions)
Must have excellent Microsoft Office (Word, Excel, Outlook, and PowerPoint) skills.
Strong written and verbal communication skills with the ability to effectively communicate and interact with all levels of personnel and visitors of the City of Lone Tree.
Demonstrated personal effectiveness, credibility, thoroughness, flexibility, and collaboration skills in adhering to and advancing the City’s vision, mission and values and ethical standards.
Must maintain a cooperative attitude and high degree of flexibility in changing priorities.
Ability to handle sensitive situations with confidentiality, tact and diplomacy.
Work requires substantial independent judgment and decision-making.
Excellent oral and written communication skills and the ability to comprehend conceptual ideas or strategies and implement such ideas or strategies.
Must be able to research, compile and analyze data, and then present findings to the City Council and City Manager in an acceptable format.
Ability to establish and maintain effective working relationships with City employees, community partners, patrons and vendors is essential.
Ability to follow both verbal and written instructions, and the ability to issue clear concise verbal and/or written instructions to subordinates and other employees and report operations verbally or in written form to superiors.
Education: Bachelor’s Degree in business, performing arts or other related field from a four-year college or university required. Master’s Degree in Business or related field strongly preferred.
Work History: Must have demonstrated 3 – 5 years of financial and/or contract administration experience in a small to mid-sized (preferably) non-profit organization.
Work Experience: Must have demonstrated experience in financial management and contract negotiation/administration.
Strong preference will be given to candidates with performing arts experience.
Strong financial management and operational skills, including but not limited to budget development, tracking and forecasting.
Familiarity with general ledger systems and accounting principles.
Experience negotiating with agents, artists, and vendors.
Familiarity with a wide range of performing and visual arts.
Desire to play a leading role for a fast-growing and quickly-evolving arts organization, as demonstrated by creative and original thinking, flexibility, and ability to adapt to new situations quickly.
Self-starter who is able to work independently while maintaining a strong commitment to the organization’s team goals.
Equipment Used, Work Environment and Physical Activities (This is a general list and may not apply to all positions):
Driving: Must be physically capable of operating motor vehicles safely in the normal course of assignments.
Office equipment: Daily use of a copier, scanner, and printer.
Computer equipment: Daily use of a personal computer, MS Office software, GIS software.
Language skills: Reads, analyzes, and interprets technical journals, financial reports, and legal document; writes technical and professional reports and correspondence and using proper spelling, grammar, and style; presents information and responds to questions from top management, citizens and large groups.
Mathematical skills: Performs mathematical calculations including calculations.
Reasoning ability: Defines problems, collects data, establishes facts, and draws valid conclusions using a variety of abstract and concrete variables.
Physical activities: Sits for long periods of time; may walk, stand, bend, stoop, reach, climb, carry and lift for varying periods. Requires continuous and repetitive arm-hand-eye movement.
Lifting: May involve lifting and carrying up to 25 lbs. for short periods of time.
Vision and hearing: Must have visual acuity to see and read paper and electronic documents; must be able to answer telephones, communicate conversation and respond to verbal inquiries.
Exposure to environmental conditions: Work in office setting and theatrical facility is required.
Position Type and Expected Hours of Work
This is an exempt full- time position, working at least 40 hours per week. The City of Lone Tree Arts Center daytime business hours are Monday through Friday, 8:00 a.m. to 5 p.m. Actual work schedule will require evenings and weekends.