Summary

NWC is in search of an experienced Coordinator of Sales and Event Management who will split time between the Sales and Event Management departments, lending sales and event management support of contracting, invoicing, event coverage including site tours and administrative tasks.

Description

The National Western Center (NWC) is a reimagined 250-acre campus in Denver, Colorado with a vision to be the global destination for food and agricultural discovery. It is the new home of the National Western Stock Show and Colorado State University’s Spur campus. But the future National Western Center isn’t just new buildings. It’s a destination unto itself. It’s a mission oriented place that will be lively and active all year round — with new events and experiences around every corner.

The opportunity:
NWC is in search of an experienced Coordinator of Sales and Event Management who will split time between the Sales and Event Management departments, lending sales and event management support of contracting, invoicing, event coverage including site tours and administrative tasks. This role will also be handling some sales contracting and management for events as well. Under the supervision of the Chief Operating Officer, the Coordinator will deal with data entry information and standard operating procedures, maintenance and updates, event contract management, and the liaison to marketing.

This is a multifaceted job with a broad spectrum of opportunities for professional development. You will join a small, nimble, collaborative, creative, and entrepreneurial team as we accelerate growth of a new events hub and innovation campus in Denver, Colorado. Help us make the reimagined National Western Center campus among the most desirable event spaces in the Denver market!

What you will do:
Sales / Event Management Coordination:

Correspondence, preparing reports, data entry, bookings of small and community and short-term events.
Work with Sales Manager to provide phone, voicemail, email communications of leads or established clients, responding to inquiries in a timely, clear, and pleasant manner.
Maintain client information, including leads, lost leads, re-booking events, contacts and any other records kept.
Set and work with team to prepare for Client Care meetings, review meeting notes, assist with pre/post invoicing, contracts, proposals, proformas, addendums as needed.
Coverage for prospective event client tours
Assist the events team to track client deposits, final payments, COI, W9 and other necessary event related documents.
Point of contact for any VIP client guest experience and Visit Denver or other organization’s tours.
In charge of collecting all campus coordination event information and inputting in the campus schedule weekly to distribute weekly to all partners. Prepare meeting updates for campus coordination meetings, board meetings and other requested sales and event management information.
Event management and sales liaison to marketing, updating any materials, assisting marketing with event marketing requests and website or other marketing mediums.
This position will have opportunities to do full event contracting and event management for assigned events.
Other duties may be assigned.

What you will bring along:

Bachelor’s degree in related field preferred or equivalent experience in sales and event management.
1 – 2 years of client relationship management, event planning, administrative support experience.
Arena, facility, Convention Visitor Bureau experience helpful.
Experience managing multiple calendars.
Highly proficient with general office equipment, virtual and hybrid meeting technology, especially Zoom and Teams, Microsoft Office software, especially Outlook and PowerPoint.
Excellent oral and written communication skills.
Proven strategic mind, including the ability to see multiple outcomes, scenario plan, analyze potential opportunities and challenges, and navigate shifts in direction.
High EQ and interpersonal skills.

This job may be a great fit if:

You embrace the startup nature of the organization, and no job is below you.
You are detail and results oriented.
You are an entrepreneurial self-starter.
You are a skilled problem solver who takes initiative and can communicate clearly with internal and external stakeholders.
You act with respect, competency, and integrity.
You work well as part of a team.
You excel at functioning in high pressure situations while maintaining a calm, professional manner.
You are a collaborator by nature and seek to find ways to compromise.
You demonstrate excellent communication and interpersonal skills.
You have great time management and prioritization skills.
You are results oriented and exercise sound judgment in your work.
You have a track record of being dependable.
You are excited about the opportunity to grow with the organization.
You are all-in on the mission of the National Western Center.