The Director of Finance and Operations is a senior management position, serving on VOC’s Leadership Team, which also includes the Chief Executive Officer (CEO) and Chief Program Officer (CPO) to assure programmatic success and strategic positioning for the organization. This is a salaried exempt position and reports to the CEO.
This position is a hands-on and participative role in supporting the areas of finance, business operations, budgeting, human resources, office administration, and IT. The position will be responsible for implementing and maintaining administrative and financial operations as VOC continues to enhance its quality programming and build its statewide capacity. The Director of Finance and Operations also provides leadership in the development and implementation of VOC’s strategic growth, helping to ensure that new initiatives can develop with the appropriate resources and infrastructure to support on-going success. This is a great role for someone with experience in finance and operations to expand their skills and grow with VOC as we grow in capacity.
The following competencies are expected from all staff members at VOC:
- Communication: effective and timely communication, both orally and written
- Teamwork: works well with others, contributes to a positive team environment
- Service: provides exceptional service to customers, partners, volunteers, and donors
- Leadership: demonstrates leadership and decision-making abilities in the organization
- Initiative: assesses and initiates things independently and to help improve the organization
- Accountability: reliable and inspires trust in others
- Equity: commitment to engaging in practices that support inclusion in the organization
Areas of Responsibility
- Manage and execute all accounting practices, including processing all transactions for accounts payable and accounts receivable, monthly reconciliation of all accounts, payroll processing, and financial reporting as needed.
- Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly, quarterly, and annual financial statements; collate financial reporting materials for all donor segments, and oversee all financial, project/program and grants accounting.
- Coordinate and lead the annual audit process, working with the Chief Executive Officer, acting as the main liaison with VOC’s external auditors, and communicating with the Finance Committee of the Board of Directors.
- Provide all relevant information to the auditors for completion of the 990; review & provide comments on 990 draft; provide draft to board for review.
- Oversee and lead annual budgeting and planning process in conjunction with the Leadership Team; administer and review all financial plans and budgets; monitor progress and changes; and keep Leadership Team abreast of the organization’s financial status.
- Manage organizational cash flow and forecasting.
- Assist with the management and execution of government and other financial agreements associated with VOC programs, including producing the necessary supporting materials to invoice against all agreements.
- Implement a robust contracts management and financial management/ reporting system, ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements.
- Complete & file the annual charitable solicitation filings, annual corporate reporting with the Secretary of State, quarterly Sales Tax reports, and quarterly Seasonal Wage reports to the Department of Labor and Employment
- Update and implement all necessary business policies and accounting practices; improve VOC’s overall financial management policy and procedure manual.
- Effectively communicate and present the critical financial matters to the Chief Executive Officer and Board of Directors.
- Further develop VOC’s human resources and administration, enhancing professional development, compensation and benefits, and recruiting.
- Manage the hiring and termination of all VOC staff, including adhering to legal requirements and documentation, as well as all related processes and directing staff involvement.
- Assist supervisors with job description writing and keep all current job descriptions up-to-date.
- Establish and manage comprehensive onboarding and training programs to educate new and existing employees regarding office equipment, tools, policies, and procedures.
- Maintain, and update as necessary to ensure compliance and best practices, organizational policies and manuals, such as: The Employee Handbook, the organization’s Policy & Procedures document, the Risk Management, Emergency Response, & Serious Incident Plans and The Board Handbook.
- Secure and manage all staff benefits according to policies: health insurance, tracking PTO, sick and/or flex leave, retirement benefits, etc.
- Provide leadership and guidance for best HR practices.
- Manage the Annual Review process for all staff, and sit in on all staff reviews (except for peers)
- Work closely and transparently with all external third-party vendors and contractors, including but not limited to bookkeeping, IT support, organizational insurance, and building maintenance contractors.
- Conduct staff and volunteer background checks.
- Direct building facility operations, including oversight of office rental policies and procedures, to ensure safe, efficient and consistent operations.
- Oversee all IT operations, work as main contact with external IT support, and provide recommendations for system and product improvements, as needed.
- Supervise and manage an Administrative Assistant responsible for clerical and development related support functions.
- Maintain and update liability, workers compensation and vehicle insurance requirements including the annual review of policies.
- Manage organizational events such as the annual Staff Retreat, holiday party, and all other board and staff events.
Attendance at evening and weekend events, with some travel, is required
This position is suited for a strategic, passionate, and advanced leader interested in nonprofit management and environmental work. A successful applicant must have a minimum of 5 years of relevant professional experience (see list below), with the necessary skillset to motivate and lead a team of professionals in developing and maintaining dynamic and sustainable programs that support environmental stewardship while advancing VOC’s commitment to justice, equity, diversity, and inclusion.
COVID vaccination strongly recommended.
NOTE: This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job.
- Required Qualifications
- Minimum of a bachelor’s degree
- Minimum 5 years of overall professional experience; ideally 2+ years of financial and operations management experience
- Demonstrated supervisory experience related to office and business management
- Experience of final responsibility for the quality and content of all financial data, reporting and audit coordination for either a division or significant program area
- Knowledge of and experience with accounting and reporting software, specifically QuickBooks with 2 years of experience in working with QuickBooks
- Commitment to training programs that maximize individual and organization goals including best practices in human resources activities
- A successful track record in setting priorities; keen analytic, organization and problem-solving skills which support and enable sound decision making
- Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders
- A multitasker with the ability to wear many hats in a fast-paced environment
- Personal qualities of integrity, credibility, and dedication to the mission of VOC
- Preferred Qualifications
- A track record in financial management of grants
- Previous experience overseeing a human resources function preferred
- Technology savvy with experience selecting and overseeing software installations and managing relationships with software vendors
$65,000 – $75,000
VOC offers a competitive total rewards package of compensation and benefits, including 100% employer paid health insurance, up to a 4% match on a 403(b) retirement plan, paid vacation and sick time, and more. This is an exempt position with a salary range of $65,000 to $75,000 annually.
How To Apply
We are committed to building an organization that celebrates diversity and embodies inclusivity. We encourage and desire applicants from all backgrounds, ethnicities and walks of life to join our team and help grow a more inclusive sustainability movement that truly serves all people.
Email a cover letter, resume, and salary requirements to firstname.lastname@example.org, as a single PDF, and include “Director of Finance and Operations” in the subject line.
No Phone Calls Please.
Applications for the position due midnight on November 14, 2021.