Description

Department

Office of the Controller

Position Summary 

This position serves as the University’s Director of Sponsored Projects’ Accounting and Fiscal Compliance (SPAC); ensuring the University remains in compliance with all applicable fiscal rules and regulations, all accounting standards such as Generally Accepted Accounting Principals, and Governmental Accounting Standards, as well as ensuring the University is in compliance with all related Uniform Grant Guidance, and state and local regulations, and is timely in all required functions, such as fiscal reporting, billing, period and year end close, grant set up and close out, etc.. Additionally, this position is responsible for upholding an infrastructure where our Principal Investigators have the necessary resources to effectively manage their awards by creating and maintaining processes to support their work and ensure financial resources are received to help support the University’s mission.

Duties/Responsibilities 

40% – Serve as the University’s expert on all federal, state, local, and private grants in relation to post award fiscal compliance as well as financial stewardship and fiscal reporting. This expertise is centered on accounting knowledge related to Generally Accepted Accounting Principals and standards promulgated by the Governmental Accounting Standards Board as well as experience Code of Federal Regulations Uniform Guidance (2 CFR 200) understanding administrative requirements, cost principals and audit requirements. This position serves as the University expert on processes required for and related to sanctioned and debarred suppliers, and is the subject matter expert on the grants module in the Workday financial system and is responsible for ensuring the system is not only working correctly but also as efficiently as possible minimizing manual and exception-based processes while maximizing flexible reporting capabilities and leveraging all applicable Workday functionality. This position creates, reviews and maintains fiscal policies, internal controls, and procedures related to sponsored projects, including but not limited to time and effort certification, billings, cash receipts, fiscal reporting, fiscal period close, subrecipient monitoring, grant set up and close out, etc. ensuring the accuracy and integrity of financial data. In addition to serving as a highly technical position it also serves as a liaison between the Principal Investigators (PIs) and the Administrative branch for post award fiscal responsibilities, advising the PIs on the interpretation of the grant’s fiscal requirements and the process of fiscal reporting. Providing quarterly (at least) presentations, trainings, and updates to PIs on relevant fiscal matters. Creating meaningful ways of getting feedback from PI’s, their support staff and other campus departments. ensuring compliance with all regulatory bodies and internal processes while minimizing administrative burden on PI’s and their support staff whenever possible. This position also advises and collaborates with other departments such as Budget, Foundation, Financial Aid the Office of Sponsored Research and Programs (OSRP)and PI’s to determine and implement processes related to financial transactions.

20% – Directly supervise 2 professional accountants (1 senior Grant Accountant and 1 post award fiscal Compliance Officer) and 1 Assistant Director of SPAC. Indirectly responsible for an additional 2-4 Grant Accountants. Monitor workflow to ensure accuracy, timeliness, high levels of customer service, and compliance with internal staff as well as campus staff, train staff on duties as needed, design staff performance plans, conduct appraisals, discipline as necessary, hire, manage leave time etc. Perform formal reviews of staff’s reconciliations, journal entries, procedures, and other work products.

20% – Ensures timely and accurate monthly, quarterly, and annual period close and financial reports to federal and state agencies, auditors, and other internal and external departments/divisions, including but not limited to Federal Financial Reports, the financial section of the Fiscal Operations Report and Application to Participate (FISAP), Higher Education Emergency Relief Funds annual reports, State and Local Fiscal Recovery Funds (SLFRF) reporting, Schedule of Expenditures of Federal Awards, stagnant ICR funds, time and effort, monthly grant summaries, quarterly summary of changes reports, user friendly dashboards and inception to date reports for campus constituents, etc. Compiles supporting schedules and state exhibits for quarterly and annual financial statements, and reviews/approves adjusting and closing journal entries for the Restricted funds and restricted contracts, while ensuring timely monthly close processes in accordance with the Office of the Controller and State of Colorado close schedules. This position is also responsible for completing the inter/intra agency payables/receivables confirmation at year end. Also serves as the point of contact for external auditors on fiscal matters related to grants and contracts and works with the Controller to renew federally negotiated ICR rates.

10% – Coordinates the cash flow for the Restricted Funds, ensuring compliance with regulatory bodies, while minimizing negative cash, which includes in part, reviewing AR ledger balances and ensuring

correct usage of account codes, reviewing and approving letter of credit draws, cash receipt and accounts receivable billings as well as internal and external collection efforts (excluding Student AR).

10% – Responsible for processes related to subrecipient monitoring, ensuring they are documented and in alignment with 2 CFR 200 Uniform Guidance and best practices while also validating they are completed timely.

Required Qualifications

  • BS in Accounting or related field or equivalent work experience

  • Direct experience with deferrals/accruals, journal entries, financial reporting, analyzing complex budget and accounting data, encumbrances, and working in an integrated financial system.

  • Professional experience with post award grant administration including but not limited to reviewing and interpreting notice of awards and budget narratives and completing federal financial reports, and ensuring fiscal compliance

  • Demonstrated clear concise communication skills both written/verbal in one-on-one and public settings

  • Previous experience managing professional staff and building a collaborative team.

Preferred Qualifications

  • Experience working in the Workday Finance module or related financial system experience.

  • Experience collecting and analyzing quantitative and qualitative data.

  • Experience creating reports and conducting annual reporting.

  • Advanced working knowledge interpreting and applying 2 CFR 200 Uniform Guidance to ensure federal grant compliance.

  • Experience in customer service or collaborative/supportive work with Principal Investigators.

  • Professional experience with Microsoft Excel, Word, Teams, and Outlook.

Important Note: Successful applicants will ensure their resumes clearly demonstrate that their work experience describes how they meet ALL required qualifications.

Salary for Announcement

The salary range for this position is $90,600 – $121,000. The full salary range is $90,600 – $151,300. The salary of the finalist selected for this role will be set based upon a variety of factors, including but not limited to, internal equity, experience, training, and qualifications.

MSU Denver offers excellent benefits that include medical, dental, retirement, tuition benefit, RTD pass, and more.

Work Hours/Type

Monday – Friday, 8am – 5pm, this position is eligible for a hybrid remote/on-site schedule, with a requirement to be on site a minimum of one day/week once the candidate is fully trained.

Instructions to Apply

All applications must be submitted through the university’s online application system, MSU Denver Careers (myworkdayjobs.com)

For full consideration, please submit the following documents:

  • Resume

  • Cover letter describing relevant job experiences as they relate to listed job qualifications and interest in the position

Official transcripts will be required of the candidate selected for hire.

Internal applicants must apply through their MSU Denver Workday Home page, searching ‘Jobs Hub’.

IND208

Closing Date

Open Until Filled

Posting Representative

Amy Hamik

Posting Representative Email

hamika@msudenver.edu

Benefits

MSU Denver is pleased to offer our current and potential employees a wide array of benefit options. To learn more, please visit the following link:

Employee Benefits Offerings

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at totalrewards@msudenver.edu.

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