Summary
Description
Events and Administrative Coordinator
Join us in providing for a better world through better water!
ABOUT THE ROLE
We are looking for an enthusiastic, resourceful and detail-oriented Events and Administrative Coordinator to join our team. In this position you will support staff and volunteers in providing solutions for the Rocky Mountain Region (Colorado, New Mexico, and Wyoming) to effectively manage water, the world’s most important resource.
ABOUT US
The Rocky Mountain Section of the American Water Works Association (RMSAWWA) is a non-profit, scientific and educational membership association dedicated to managing and treating water.
As a local section (similar to a chapter) of the American Water Works Association, RMSAWWA’s goal is to engage volunteers in providing water industry networking opportunities as well as offering education to water professionals.
RMSAWWA values a commitment to safeguarding public health, ensuring all segments of society have a voice in the process of managing water, and supports open communication through honesty, sincerity and integrity.
LOCATION
This is a full-time non-exempt position. This position will report to the office for the first month of employment, after which it is eligible for a hybrid work arrangement, requiring at least two days per week in the office (unless work-related event attendance precludes this). The RMSAWWA office is located in the Hydro building on the CSU Spur campus at 4777 National Western Drive, Denver, CO 80216.
JOB DUTIES
The duties and responsibilities outlined below include essential functions of the role. Duties, responsibilities, and activities may change, and new ones may be assigned at any time with or without notice.
General Admin/Technology
- Provide general administrative support
- Document and file management
- Coordinate calendars and schedule meetings
- Respond to requests from members, co-workers, and general public
- Database and email distribution list management and maintenance
- Website and social media updates and maintenance
- Marketing material development, production and delivery
- Assist with research projects/special projects
- Other duties as assigned
Training & Events
- Meeting and event support for Board, Committees and staff, such as invitations/RSVPs, event logistics, supplies/signage, food & beverage, registration, and venue coordination/setup; onsite check in and badging. Liaise with hotel/venue to ensure compliance with contract and meeting setups/arrangements
- General pre-event correspondence (including phone calls, emails, etc) with training attendees
- Handle registration/login issues for trainings/events
- Create and send training certificates and related reporting
- Add training attendees to database / track member vs non-member attendance
- Maintain annual training log
- Send out post-event surveys and distribute results
- Provide professional, friendly member service through phone and email communications.
REPORTING RELATIONSHIPS
As the Events and Administrative Coordinator, you will report directly to the Executive Director.
EDUCATION AND EXPERIENCE
- Bachelor’s Degree (associate’s degree plus strong experience may be considered)
- Minimum of one (1) year of event planning experience
- 3-5 years' increasingly responsible administrative support experience performing the following: taking meeting minutes, working with executive/management level professionals; demonstrating excellent inter-personal and phone skills; composing memos; and having above average proofreading skills.
- A combination of experience and education will be considered
- Experience utilizing technological tools and applications
- Experience learning new computer programs
KNOWLEDGE OF:
- Business office functions
- Database management
- Event planning
- Intermediate level knowledge of Microsoft Office Suite and computer skills including spreadsheet programs
SKILLS:
- Experience, skills and comfort level with technology and learning new programs:
- Microsoft suite (notably Word, Excel, Outlook, PowerPoint, Teams)
- CRM database (Your Membership database experience would be a plus)
- Zoom
- Various online platforms, such as Canva, survey programs, Constant Contact
- Basic proficiency with HTML preferred
- Organizing and prioritizing work, exercising independent judgment, wisdom, and common sense within established procedures guidelines and rules.
- Maintaining consistency in processes
- Interpersonal, verbal, and written communication for interaction with others.
- Excellent telephone and customer service skills
- Ability to be flexible, proactive, resourceful and efficient is crucial to this position.
- Self-directed, results-oriented work style with strong decision-making ability and a preference for working independently or in close harmony with a small team
- Discriminating attention to detail and proficiency in working autonomously, setting priorities, and meeting deadlines.
- Coordinating, executing and following up on events, meetings, trainings and other functions.
- Ability to apply general knowledge of procedures, practices, or operations and to follow detailed instructions
- Collaboration and respect are fundamental to the work we do, and the successful candidate have characteristics for working easily with volunteers.
REQUIREMENTS
Valid Colorado Driver’s License
Completion of background check with satisfactory results, after an offer is extended.
TOTAL COMPENSATION PHILOSOPHY
Starting Salary: $ 25 / hour
We’ve Got the Perks:
- 100% coverage of employee’s portion of Medical, Dental, Vision, and Short/Long Term Disability
- 401k with 5% employer contribution
- 4 weeks paid time off annually
- We value work/life balance! We work flexible schedules that allow us to get our work done while living our lives
- Opportunities for job-related training
EQUAL OPPORTUNITY
Here you have freedom to embrace what makes you, you: who you love, your gender identity and expression, skin color, age, appearance, disability, neurodiversity, DNA, military/veteran status, citizenship, and other factors that make up who you are. Your uniqueness is valued, welcomed, and appreciated here. We are dedicated to providing a positive workplace and base all employment decisions on your qualifications, performance, merits, as well as business needs. We are proud to be an Equal Employment Opportunity Employer.
TO APPLY:
If this opportunity interests you and you fit the job description, please submit your resume and cover letter to: info@rmsawwa.org by 5:00 pm February 26th, 2025.
PLEASE NOTE: We reserve the right to close this posting at any time before the deadline if we have received a sufficient pool of applicants, so we encourage you to get your application in early.
When you join RMSAWWA, you make a SPLASH! APPLY TODAY!
