Executive Administrator to the President/CEO

Position Overview: Project C.U.R.E. is seeking an Executive Administrator to the President/CEO who will be responsible for providing a wide range of high-level administrative support functions as part of an executive support team to the CEO in the International Headquarters in Denver, CO. The successful applicant is a highly motivated, energetic, positive, experienced, dependable individual who has a professional appearance and demeanor and is very comfortable in a challenging, fast-paced environment. This individual must be a disciplined, exceedingly well-organized person who has a flexible approach towards assigned work while maintaining strict confidentiality and a “can-do” attitude. The role deals with confidential and time sensitive materials, and the Executive Administrator will be assigned special projects as needed. This position includes a high-level of exciting interaction with a broad and diverse team of employees, volunteers and outside organizations and international partners.

Responsibilities:

  • Maintain a positive attitude and be an optimistic reflection of the CEO to the staff, volunteers, and the general public;
  • Manage a very active calendar and make all the travel arrangements for the CEO;
  • Assist with travel planning for visiting partners and other key members of the staff;
  • Communicate to the CEO critical priorities, urgent matters and upcoming commitments and responsibilities;
  • Support the CEO in working with the Board(s) of the organization, including scheduling and attending the Board meetings, completing Board minutes and other necessary reports and correspondence;
  • Assist with preparing documents, financial statements, proposals, reports, expense accounts and correspondence;
  • Assist the Office Administrator in the smooth operation of the International Headquarters Office;
  • Help to recruit and manage volunteers and interns to work on special projects for the CEO;
  • Complete the weekly “Staff Minutes” and other internal communications, and distribute important information to all stakeholders in Project C.U.R.E.;
  • Serve as the primary point of communication for people attempting to contact the CEO, answer and direct emails, telephone calls and other correspondence;
  • Assist in promoting the CEO’s speaking opportunities, including providing information and scheduling to prospective hosts, and researching new venues to speak about Project C.U.R.E.;
  • Assist in planning “Town Hall” and other Project C.U.R.E. conferences, symposiums, panels, press conferences, webinars for the CEO and Staff.

Qualifications: The Executive Administrator to the President/CEO must demonstrate alignment with Project C.U.R.E.’s mission. She/he must be passionate about addressing healthcare inequalities in the developing world in a sustainable manner. The ideal candidate for the position:

  • Is qualified: Holds a bachelor’s degree and has at least five years of experience as the Executive Administrator to the CEO or other C-level executives; has a demonstrated expertise in business software such as Excel, Word, Outlook, PowerPoint, CRM and others.
  • Maintains confidentiality: Understands the confidential nature of much of the information that is contained in the conversations and communications surrounding the CEO, and can keep that information confidential when necessary.
  • Is Self-Motivated: While this position works closely with the CEO, the Executive Administrator must also manage the tasks of the CEO’s office while he is traveling and working in other venues, understanding the priorities of the office and looking for opportunities to accomplish tasks and achieve goals without direct, daily oversight.
  • Is A Leader: Is a recognized leader that understands that the organization looks to the CEO for leadership, who accepts feedback and continually looks for ways to develop themselves; is one who maintains the highest ethical standards and values to create a positive, encouraging work environment.
  • Works well with others: Has a high degree of emotional intelligence and has developed cultural competency through experience working with diverse communities. Has a “customer service” attitude and demonstrates initiative by taking on additional responsibilities with a strong commitment and ability to effectively support an extremely busy CEO.
  • Is an effective communicator: Demonstrates effective communication skills including writing, interpersonal communication, and public speaking experience.
  • Can Multi-Task: Has an ability to manage multiple tasks in a fast-paced and rapidly changing environment, can organize complicated situations during chaotic periods and flexible with hours and demands;
  • Is a problem-solver: Identifies, diagnoses and quickly resolves complex problems to improve results; is continuously pursuing innovation and process improvements to increase efficiencies and competitive advantage;
  • Is goal-oriented: Manages goals toward Key Performance Indicators, including reviewing revenue and expense goals/objectives, assisting the CEO in monitoring performance and reporting results.
  • Is Professional: Maintains a professional appearance, communicates in a professional manner and demonstrates professionalism in interactions with other people.

Reports To: The Executive Administrator reports to the President/CEO.

Compensation and Benefits: This position offers competitive compensation commensurate with experience, including health insurance, paid vacation, holidays, and 403(B) plan. 

About Us: Healthcare in many developing countries is a global crisis.  The severe lack of healthcare disrupts social and economic stability in almost every developing nation. Disease causes nine-out-of-ten preventable deaths in developing nations among children and adults.  Millions of children under the age of five die each year from preventable disease, and more than 70% of these deaths occur from pneumonia, diarrhea, measles, malaria and malnutrition.

Founded in 1987, Project C.U.R.E. (www.projectcure.org) has grown to be the largest organization in the world delivering nearly 180 forty-foot (semi-truck sized) ocean freight cargo containers of donated medical supplies and equipment each year. Each project begins with an onsite Needs Assessment to ensure that Project C.U.R.E. delivers the right items to the right people. To date, Project C.U.R.E. has delivered medical relief in 134 countries. In addition, Project C.U.R.E. conducts C.U.R.E. Clinics, Helping Babies Breathe trainings, biotechnical trainings to approximately 300 hospitals and health clinics in 40 developing nations. 

On average, the value of a Project C.U.R.E. Cargo container is worth $380,000 on a wholesale basis. The cost of delivering a container is approximately $20,000 which provides an amazing “return on investment.” Project C.U.R.E. operates Distribution Centers in Denver, Phoenix, Houston, Nashville, Chicago and Philadelphia where more than 25,000 volunteers sort more than 26,000 types of non-perishable medical supplies and certify medical equipment for shipment abroad. Project C.U.R.E. also operates 12 Collection Centers from Ithaca to Sarasota to Portland. Project C.U.R.E. receives both new and quality used medical items from hundreds of hospitals throughout the United States and medical manufacturers, such as Stryker, Medline, Medtronic, Kimberly-Clark, Steris and Hill-Rom. 

Project C.U.R.E. operates on 1.9% administrative overhead and has earned numerous awards for being the industry leader in international medical donations. Project C.U.R.E. has been named a four-star organization by Guidestar and Charity Navigator and was ranked by Forbes as one of the 20 most cost-effective nonprofits in the United States. 

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