Description
Department
Assoc VP-Admin and Finance
The Manager of Procurement and Business Services directs University procurement activities from initiation through contracting. The position is responsible for providing strategic direction on procurement with the goals of efficiency and high-quality customer service, directing procurement processes, training University staff in procurement activities, developing management reporting to monitor on-going issues, and supporting faculty and staff in their procurement of goods and services.
In carrying out those duties, the Manager leads the unit that manages, negotiates, and drafts all University contracts for goods and services, leases, (non-grant) receivable contracts, vendor agreements, MOU’s, affiliation agreements, etc.In addition, the position is responsible for overseeing the full encumbrance process, managing the vendor process in Workday, and several other processes that fall under the Business Services umbrella, including non-personnel risk management and state fleet reservations.
This position serves as the primary college resource and authority on the State procurement code, University fiscal rules, and procurement rules, system procedure, and the impact on college contracting, purchasing, and planning. This position also provides contract drafting using standard state and college templates, contract monitoring, and coordination with internal and external stakeholders.
Duties/Responsibilities:
Manage Contracting & Leasing, Determine, develop and implement all policies and procedures for procurement, contracting and leasing. Create, negotiate, and write leases and contracts for goods and services, as well as MOU’s, affiliation agreements, vendor agreements, non-grant receivable contracts, etc., for the campus community. Act as authority for the University regarding all contracting issues, including fiscal and procurement rules, regulations, laws, and standards. Negotiate with vendors, users, and professional groups concerning terms and conditions, pricing, and goods/services to ensure compliance with State requirements while achieving University and department goals. Work with other higher education procurement managers/directors to coordinate cooperative procurement agreements, develop policies and procedures for procurement, and assist in solving procurement issues. Develop and recommend changes to the University fiscal and procurement rules to be approved by the University CFO or Controller.
Manage Business Services, Supervise three employees responsible for Business Services, develop policies and procedures for the area, train new staff or existing staff on new processes, resolve issues, act as authority when staff require assistance, act as backup when staff are out of the office.
Manage the Encumbrance Process, Develop and oversee the full process and procedures for encumbering procurements by University departments, including managing staff, determining when waivers and/or exceptions might be appropriate and requesting them from the CFO or Controller, and, as needed, troubleshooting and resolving encumbrance issues.
Manage the Vendor Create Process, Work with the AP Manager to develop the process for creating vendors in Workday; manage the staff that regularly perform the duties, maintain vendor records, including W9’s, W8-BENs, etc.
Coordinate Statutory Requirements, Subject matter expert on statutory requirements and the violation process. Collaborate with superiors and coordinate statutory requirements, interpretation of fiscal rules and procurement rules, statutory violations, and procurement process. Risk Management Liaison, Formulate policies and procedures for risk management (excluding worker’s compensation). Act as consultant to departments on risk management issues, such as insurance coverage and liability. Report property loss, damage, and non-employee injury events to State Risk Management. Act as backup to maintain, update, and submit insurance valuation reports for the University to the State’s risk management system.
Required Qualifications:
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Bachelor’s degree or equivalent work experience
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Evidence of progressive experience in purchasing, contract management and negotiation
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Excellent written and verbal communication skills
Preferred Qualifications
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Experience with governmental and/or higher education procurement and contracting, public sector fiscal rules, State of Colorado procurement processes.
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Proficient in MS Office, especially Word, Excel, Outlook,
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Strong customer service skills
Schedule Information
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Full-time, 40 hours per week
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Exempt position
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Days of the Week: Monday – Friday
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Evenings and Weekend Work: N/A
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This position supports flexibility with a hybrid schedule. For information on the University’s alternative work arrangements policy, please visit: Staff AWA policy
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Travel: Infrequent, maybe for conferences
Salary
Under Colorado law, MSU Denver is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range considers a variety of factors including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.
The salary range that the University reasonably expects to pay for this position is $72,200 – $120,500.
This position is paid monthly and is eligible for MSU Denver benefits.
Instructions to Apply
Interested applicants must apply online at MSU Denver’s career site,
MSU Denver Careers (myworkdayjobs.com) and search for JR102543. Internal applicants must apply through their MSU Denver Workday profile via the Jobs Hub.
Applications must include the following documents:
1. Resume
2. Cover letter describing relevant job experiences as they relate to listed job qualifications and interest in the position
Official transcripts will be required of the candidate selected for hire.
IND208
Closing Date
Open Until Filled
Posting Representative
Sophia J Montano
Posting Representative Email
smontan7@msudenver.edu
Benefits
The University’s benefits package is comprehensive and offers medical, vision and dental, free RTD pass, tuition reimbursement, as well as a life and supplemental insurance plans, retirement plans and other programs, such as access to a long-term disability (LTD) plan. Visit MSU Denver’s benefits website to learn more.
For a brief overview, please see: https://www.msudenver.edu/wp-content/uploads/2024/01/MSU-Benefit-Summary.pdf.
The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at totalrewards@msudenver.edu.
