Office Administrator – Center for Teaching, Learning and Design

The salary range is $41,200 – $51,500.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.
The above salary range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. MSU Denver offers a full benefits package.

Job Family: University Services
Job Area: Organization Services
Job Function: Administrative
Career Stage: Specialist
System Title: Specialist, Administrative

Pay Grade: 14

For more information on MSU Denver’s compensation structure, please visit https://www.msudenver.edu/hr/compensation/professionalexecutivestaff/compensationstructureandguidelines/

The Office Administrator ensures the day-to-day operation of the Center for Teaching, Learning and Design (CTLD) and supports the Director and senior staff of the CTLD. They are responsible for organizing and coordinating office operations and procedures, routine maintenance and updating of the CTLD website, monitoring the CTLD budget, and providing excellent customer service to all faculty, staff, students, and visitors.

20% – Phone and Inbox Management
• Manages and coordinates the general CTLD communication channels, including fielding phone calls, emails, appointments and walk-ins.
• Directs requests to the appropriate people and groups using detailed knowledge of the roles of different parts of the university, including those that the CTLD often works with or that we are sometimes confused with.

20% – Website Management
• Improve, update, and manage the CTLD website, with attention focused primarily on the parts outside of the distinct groups (such as the Instructional Accessibility Group, Instructional Design Group, etc.).
• Collaborate with CTLD staff to decide on design elements, site structure and content.
• Process monthly website reports, editing and updating where necessary.

20% – Office and Event Management
• Maintains office services by organizing office operations and procedures.
• Updates policies, procedures, department ORG charts, and contact lists.
• Handled paperwork for new hires, employee access and other personnel matters.
• Plans, implements, and provides support for CTLD events.

20% – Support to the Director
• Serves as support staff for a variety of meetings. Requests agenda items for meetings, takes minutes, develops action items for follow-up, finalizes material and schedules presentations as appropriate.
• Manages outbound and inbound correspondence. May require mail merge and database familiarity.
• Coordinates logistics for the Director as assigned, including scheduling appointments, ensuring events are well-coordinated, meal reservations are made at appropriate locations and times, etc.
• Coordinates with Fiscal Manager regarding all reimbursement and fiscal expenditures for the Director.

10% – Budget, Procurement and Purchasing
• Responsible for purchasing in compliance with institution, state, federal fiscal rules.
• Monitors the office budget, reconciles orders, invoices, and monthly financial record statements.
• Prepares purchase requisitions and special purchase orders according to MSU Denver and AHEC regulations.
• Prepares travel forms and makes travel arrangements for staff and faculty when necessary.
• Maintains confidentiality of personal information.
• Supports fiscal projects and works with spreadsheets as needed.

10% – Other duties as assigned

• Experience as an administrative assistant or working in an office setting.
• Experience using modern office software and other productivity tools.
• Experience with professional communication.

• Experience in an institution of higher education.
• Demonstrated ability to gain working knowledge of a wide range of technology. Some examples relevant to MSU Denver include: Web browsers, OneDrive, Chrome River, Slack, Teams, Skype, Qualtrics, SharePoint, Google Forms, Google Sheets, Trumba, TerminalFour, Zoom, People Admin, YuJa, Canvas.
• Experience directing support requests to appropriate resources.
• Work experience in an office comparable to a Director level.
• Ability to work independently, handle matters confidentially, solve problems, and make decisions appropriate to the position.
• Must be detail-oriented, organized, and able to manage multiple tasks at one time.
• Must be able to interact positively with a wide range of people within the university and with external audiences.

IMPORTANT: In order to be considered as an applicant you must apply via the online application system, www.msudenverjobs.com.

Official transcripts will be required of the candidate selected for hire.

MSU Denver is pleased to offer our current and potential employees a wide array of benefit options. To learn more, please visit the following link:
Employee Benefits Offerings

Metropolitan State University of Denver is a unique, access-oriented campus community that values diversity, equity, and inclusion in all its forms. Our student population consists of nearly 50% first generation students and over 45% students of color. We are a designated Hispanic Serving Institution located in downtown Denver.

We create an equitable learning and working environment in concert with individuals who consistently demonstrate commitment to equity and inclusion. We greatly value the diverse identities and perspectives of our students, faculty, and staff and recognize that in order to achieve a just and equitable society, diversity must go beyond simple representation. It requires critical inquiry and dialogue and a commitment to action. We strive to provide a culture of belonging for all community members to achieve personal and professional success.