Job Description: 

This position is a full-time employee role as the Training and Event Coordinator (TEC) for County Sheriffs of Colorado (CSOC)

The TEC serves as the coordinator and point of contact for CSOC conferences, regular meetings, vendor show of the association, and fundraising events.  The TEC also performs a variety of technical and administrative work in support of the Training Manager providing training to state law enforcement agencies and to the sheriffs and undersheriffs of Colorado. 

 

Event planning responsibilities include complete management of 3 conferences annually working with vendor show participants, sponsors, registration and hotel/facility coordination.  Fund raising events will also fall under the TEC work scope.

In addition, the TEC will assist with coordinating registration, class materials, communication, and records management for the training program. 

 

This position does not have supervision responsibilities. 

The incumbent works directly for the Training Manager.

Areas of Responsibility

MAJOR DUTIES

 

TEC  –  Training responsibilities include, but are not limited to:

  • Assist Training Manager to coordinate and schedule both grant funded and tuition-based training for sworn and non-sworn personnel.
  • Organize the training schedule on multiple calendars and track compliance to the schedule.
  • Prepare and distribute training materials and manuals to instructors, students, and/or agencies. 
  • Assist with organizing meetings for instructor groups, and coordinate on-site trainings
  • Develop training flyers and newsletters.
  • Update CSOC Website and Social Media accounts with training opportunities and information to promote the program and increase presence of the CSOC brand.
  • Maintain training records and provide reports to include equipment purchases, individual training records, course financial reconciliations, performance evaluations and/or reviews of instructors and classes.  Testimony in court regarding training records if subpoenaed
  • Communicate official training plans, policies and procedures both internally to CSOC staff and externally to agencies such as Peace Officer Standards and Training (POST), Department of Criminal Justice, etc. and other training organizations. 
  • Monitor class registrations, training approvals, cancellations and substitutions.
  • Assists in the development of short and long-term training goals, policies and procedures; gathers, interprets, and prepares data for studies, reports and recommendations.

 

TEC  –  Event responsibilities include, but are not limited to:

 

  • Coordinate and secure facilities for all conferences, vendor shows, meetings and events of CSOC. 
  • Designated point of contact for vendors, members, attendees, and facility staff for events. Responsible for registration, payment collection, and communication.
  • In coordination with Training Manager and Executive Director, prepare agendas, flyers, marketing materials, etc. for all events.
  • Organize meals, banquet and entertainment in conjunction with events/conferences as appropriate.
  • Solicit for and run door prize drawings, raffle, silent auction, and other fund-raising activities as stand alone events or in conjunction with conferences and vendor shows.
  • Update CSOC Website and Social Media accounts with event information to promote the events, increase participation and revenue and increase presence of the CSOC brand.
  • Collaborate with host agency and the Executive Director on logistics, planning and coordination of events.
  • Prepare and distribute training materials and manuals to instructors, students, and/or agencies. 
  • Maintain records of event details (costs, contacts, etc.). 
  • Assist with budgeting for events and maintain spending within set budget.

This job description in no way states or implies that these are the only duties to be performed by this employee. The employee will be required to follow any other instructions and to perform any other duties requested by their supervisor.

CORE COMPETENCIES

Teamwork/Collaboration: Recognizes the value of teamwork and embraces collaboration across the organization. Fosters a spirit of teamwork, cooperation, trust and valuing diversity, in pursuing solutions to meet organizational goals and program plans. Effectively works with co-workers and board members; providing assistance, as needed, to promote the CSOC mission and programs. 

 

Communication: Interacts with members of the organization, community, sponsors, partners and the public promoting a friendly and professional image of the organization. Is an active listener, fosters open, two-way information exchange, and is skilled in both written and verbal communication. Promotes sharing of ideas between co-workers, board members, executive director and partners of CSOC to provide learning and growth opportunities throughout the organization and community.

 

Flexibility: Open to changing the way the business is conducted to reflect new realities and different priorities. Adapts own style to respond to different emerging program needs and conflicting interests. Incorporates new trends and information into operating activities. Actively seeks to improve processes and practices, while maintaining a high level of ethics and integrity.

 

Organization: Conducts business in a professional, organized and efficient manner.  Plans workload according to deadlines giving ample lead time for completion of all projects and deliverables. Maintains a logical and efficient filing system.

 

 

SUPERVISORY CONTROLS

The TEC is a full-time employee position and reports to the Training Manager.

The Training Manager provides general direction on areas of responsibility and special projects in terms of broadly defined missions or functions of the organization. The TEC proceeds independently in planning, designing and performing work responsibilities. The employee determines work methods and tactics, discussing with supervisor only matters of delicate relationships or issues. 

 

GUIDELINES

The TEC follows standard professional workplace guidelines as well as those outlined within the CSOC standard processes and procedures.

The TEC shows initiative and judgment in interpreting the goals and methods used to achieve the duties of the position, as well as the terms of the funding grants, discussing questionable and unique issues with the Training Manager prior to commitment or expenditure of any funds.

The TEC works a standard 40-hour work week, within the CSOC office; with some exceptions as required in supporting events. Some work tasks can be conducted remotely, at the discretion of the supervisor.

 

PERSONAL CONTACTS

CSOC board members, employee(s) and contractors; public; sponsors; law enforcement personnel; POST; Attorney General’s Office, State and Federal Regulatory agencies, and vendors.

 

PHYSICAL DEMANDS

 

Work is mostly sedentary with occasional light physical work performed; no special physical effort or skill is required.  Driving, walking and standing is required in going to and from meetings and conferences, or in visiting partner offices housed in separate locations. The TEC lifts and carries reference books, working papers and similar items. Performs occasional lifting of office supply deliveries, and delivering of boxes, tables, canopies, and various other materials used in conferences, expos and community events.

 

Requirements/Qualifications
  • • Experience planning and executing conferences, large meetings, training, and fundraising events.
  • • Proficient in MS Office (Word, Excel, Power Point), MemberClicks (or similar).
  • • Aptitude to understand, articulate, and incorporate in the work, the Office of Sheriff and CSOC mission and values.
  • • Ability to develop, recommend, and implement new initiatives to increase the effectiveness and influence of CSOC within the community.
  • • Ability to comprehend and retain information related to general job assignments within context of the position held. Able to understand and follow oral and written instructions and maintain confidentiality of information.
  • • Ability to communicate effectively to all customers of CSOC using various tools and platforms.
  • • Adept in time management, planning and execution of quality events within budget.
  • • Capacity to organize and direct efforts in office and event organization and operations for maximum effectiveness and efficiencies.
  • • Must be able to pass a background check
Compensation/Benefits

Position is full time, exempt salaried position.  Paid time off, federal holidays, medical/dental insurance and 403B contributions.  Salary range dependent upon xperience

How To Apply

To Apply send your resume to anichols@csoc.org

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