Summary
Description
What Success Looks Like In This Job
The Office of Strategic Partnerships & Resilient Communities (SPARC), operating under the County Manager's office, serves as a central hub for both internal and external initiatives aimed at enhancing community prosperity and resilience. Internally, it establishes a centralized grants team to facilitate departmental funding pursuits, ensuring efficient resource utilization. Additionally, it implements an equitable process for partnering and fund distribution to community partners, ensuring fairness in resource allocation. Externally, the office fosters strategic partnerships with Community-Based Organizations (CBOs) to enhance service delivery and expand resource accessibility. SPARC empowers community partners through capacity building and professional development, it strengthens their ability to address local and organizational challenges effectively. Collaboration with external stakeholders promotes collective action and shared responsibility for community prosperity, fostering resilience and sustainability.
The Grants Team is responsible for overseeing the entire lifecycle of grant management, from application and program design to compliance and partnerships, ensuring alignment with Adams County policies and securing essential funding for organizational initiatives.
The Grant Coordinator plays a pivotal role in advancing the mission of the Office of Strategic Partnerships & Resilient Communities (SPARC) by supporting all aspects of grant administration. The Grants Coordinator will support the oversight, compliance, and strategic development of a wide range of grant programs. This includes a primary focus on federally funded programs, such as the American Rescue Plan (ARPA) initiatives administered by the US Department of Treasury, along with other federal, state, and local grant opportunities. The Coordinator will work closely with the Grant Manager, Grant Compliance Specialists, and various Adams County Departments, and stakeholders to promote equity, resilience, and community empowerment.
This position is generally scheduled Monday – Friday; occasionally weekend work and may require attendance at off-site meetings. This position will require attendance at off-site meetings.
Examples of Duties for Success
- Performs a broad range of professional duties and project management to assist with the overall operations of grant programs. Assists with the development of grant applications and preparing funding recommendations.
- Independently manage assigned projects from start to finish with a high regard for complete and compliant document management.
- Assists with the development and execution of pre-award processes.
- Coordinate and conduct project monitoring, including contract monitoring, site visits, detailed file documentation, regulatory compliance monitoring, spending rates, timely project milestones, project budgets and balances, and recommend budget modifications.
- Support the Grant Manager in the program oversight and execution of the Adams County Community Enrichment Grant.
- Review and approve grant draw-down requests.
- Input, modify, and retrieve data from database systems; accurately generate required reports and plans for the US Department of Treasury and other agencies, as necessary.
- Interpret and apply federal, state, and local regulations to make sound programmatic recommendations to leadership.
- Serve as direct support and provide ongoing guidance to Grants Compliance Specialists (GCSs) to ensure adherence to monitoring and compliance regulations.
- Interface with several Adams County departments, external partners, grant recipients, and county leadership.
- Participate in developing policies and priorities for assigned projects within the federal regulation guidelines.
- Provide on-site training and technical assistance to county and non-county personnel regarding program development, fiscal and programmatic reporting, and program regulations.
Qualifications for Success
Knowledge of:
- Federal grant regulations, including those governing the ARPA, CDBG, and HOME programs, and ability to interpret and apply regulations to programmatic activities.
- Project and grant management software such as eCivis, Neighborly, Monday and Smartsheet, or knowledge of similar data tracking and grant management platforms.
- Computer software programs including Office 365 products (Excel, Word, PowerPoint, Publisher, SharePoint, etc.)
- Local government operations.
- DEI principles and commitment to promoting equity in all initiatives, including the application of DEI principles in grant processes.
- Coordinating grant pre-award processes with multiple departments and agencies.
Skill in:
- Speak with a variety of audiences in a clear, concise, and organized manner to effectively convey information. Includes the ability to appropriately tailor the level of communication to the audience.
- Providing technical assistance such as how to utilize grant management software to County departments, subrecipients, and applicants.
- Effective communication both verbal and written with a variety of subrecipients/stakeholders.
- Interpersonal abilities, with a proven track record of building effective relationships with internal and external stakeholders.
- Problem-solving, conflict resolution, and emotional intelligence.
- Multi-lingual skills in Spanish and English are preferred but not required to be successful in this role.
Ability to:
- Follow oral and written instructions, procedures, and regulations.
- Juggle competing priorities.
- Work independently and as part of a team, with a high level of professionalism, integrity, and accountability.
- Make effective and informative presentations on grant compliance regulations and requirements.
- Exercise independent judgment and perform tasks in both routine and non-routine situations.
- Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.
- Provide support to team members
More Qualifications for Success
Any combination of experience and education that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
- 2 years of experience in grant management or related field.
- Experience in subrecipient compliance monitoring is a plus.
Education:
- High School Diploma or GED; bachelor's degree in a relevant field preferred.
- Multi-lingual skills in Spanish and English are preferred but not required to be successful in this role.
A combination of education and equivalent work experience may also be considered. We will consider two years of relevant work experience for each year of education (example: four-year degree would be considered two years of experience).
Equipment Used, Work Environment and Physical Activities:
- Driving: Drives a County or personal vehicle in the normal course of business.
- Office Equipment: Daily use of computer, keyboard, copier, scanner, printer, calculator, phone (desk & cell), camera, and electronic diagnostic equipment. Daily use of software programs including Microsoft Office Suite, Outlook, Word, Excel.
- Physical Activities: Moderate physical activity that may include walking, sitting, standing, stooping, bending, reaching, lifting & carrying.
- Schedule: Position generally scheduled Monday – Friday; occasionally weekend work. May require attendance at off-site meetings. This position may require attending or presenting at events hosted at night or on the weekends.
- Additional Working Conditions: May be exposed to work settings that vary in convenience and comfort. May be required to visit external, non-county work sites with the County having limited control over the work environment.
Reasonable accommodation may be made to individuals with disabilities for the essential functions of the job.
Background Check: Must pass a criminal background check. Any petty crimes or crimes that are older than three years should not be a disqualifier during background checks.
Adams County complies with Colorado’s Job Application Fairness Act (“JAFA”). JAFA prohibits employers from asking individuals to disclose their age, date of birth, or dates of school attendance or graduation on an initial employment application. However, additional application materials such as certifications and transcripts containing this information may be required for certain positions; if such additional materials are requested, applicants may redact information that identifies the applicant’s age, date of birth, or dates or attendance or graduation.
