Summary

We are seeking a sharp, proactive Executive Assistant/Operations Associate to work directly alongside our client who is a CEO, an investor and former professional athlete building something special in the wellness space. This is a rare chance to be the right hand to a high-energy leader, get a front-row seat to how a wellness business grows, and make a real impact from day one. You'll keep schedules running smoothly, drive our social media

Description

 

About the Role

We are seeking a sharp, proactive Executive Assistant/Operations Associate to work directly alongside our client who is a  CEO, an investor and former professional athlete building something special in the wellness space. This is a rare chance to be the right hand to a high-energy leader, get a front-row seat to how a wellness business grows, and make a real impact from day one. You'll keep schedules running smoothly, drive our social media and outreach, partner with our medical team on key materials, and turn our data and reviews into insights that shape the business. You’ll also build valuable connections with top-level, high-profile professionals in the medical space.

Why You'll Love This Role

  • Work side by side with a CEO who brings an investor's perspective and a pro athlete's drive

  • Get hands-on experience across operations, marketing and business development in the growing wellness industry

  • Own meaningful projects and see the impact of your work right away

Responsibilities

  • Scheduling: Coordinate, confirm and manage all daily appointments with the support of Hype O2 staff, and help manage the CEO's calendar.

  • Client-facing: Be a warm, professional face for the company, greeting and supporting clients and building strong relationships.

  • Driving: Drive the company van to and from client appointments safely and on time. Clean driving record required.

  • Executive support: Serve as a point of contact for the CEO, handle correspondence, prepare materials and track follow-ups.

  • Personal assistance: Help the CEO with select personal tasks, such as travel arrangements, reservations and errands.

  • Social media: Manage engagement across Instagram, Facebook and LinkedIn, with a target of at least 2 posts per week.

  • Document management: Work with the Hype O2 medical team to update and finalize medical research documents and materials for distribution.

  • Outreach: Coordinate at least one outreach effort per week to doctors' offices, physical therapy clinics and other referral partners. 

  • Promotional events: Attend community and promotional events on behalf of Hype O2 to build awareness and connect with potential clients and partners.

  • Data and reviews: Collect data, manage online reviews and maintain the databases needed for reporting, then prepare findings for review with the CEO and staff.

  • General operations: Support other administrative and operational projects as needed.

Qualifications

  • 1+ year of experience in operations, administration or executive assistance (healthcare or wellness experience a plus)

  • Highly organized, detail-oriented and able to manage multiple priorities

  • Strong written and verbal communication skills

  • Comfortable managing business social media accounts

  • Proficient with scheduling tools, Google Workspace or Microsoft Office, and basic data tracking

  • Discreet and professional when handling confidential information

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