Summary
Description
The BPLD is committed to advancing equity in our diverse community by providing accessible programs, print and digital materials, tools and technology, and educational opportunities. Across our five current locations, we are proud to offer resources such as a makerspace, art galleries, outdoor learning areas, a multimedia local history archive, community literacy programs, and a theater. Boulder Public Library strives to be a safe and welcoming place to all staff and patrons, alike. Through outreach, community partnerships, and volunteer-driven programs, we seek to adapt our services to those who may experience barriers to visiting our physical locations.
We circulate more than 1.5 million items annually, but we believe that a library is more than a place to borrow free materials. As a vital civic space, we provide opportunities for our more than 500,000 yearly visitors to study, host meetings, be introduced to new people or experiences, and connect to essential local services.
Our employees are part of a vibrant, uplifting workplace culture that honors the joy and commitment of meaningful public service, while still caring for the needs of the individual. Our work is highly collaborative, adaptive, inquisitive, and is always on-going. We are passionate individuals with diverse backgrounds, interests, and experiences and we are dedicated to our mission of connecting people, ideas and information to transform lives and strengthen our community.
Job Summary: The Accounting Specialist is a member of a team, supporting the efforts of a customer service-oriented organization devoted to operational excellence. The Specialist performs critical functions of accounts payable, billing, reporting, and other financial and administrative support services.
Essential Functions:
- Administers accounts payable, processing and auditing invoices for payment to ensure all expenses comply with district guidelines, policies, and procedures. Reviews monthly vendor statements (20%).
- Administers accounts receivable, preparing cash, check, and credit and debit card transaction deposits. Reconciles cash register and credit card transactions with integrated library system and patron accounts. Records receivables in the financial system by journal entry (20%).
- As the purchasing card program coordinator, conducts monthly purchasing card statement audits to confirm district policies and guidelines are followed and purchases are appropriately documented. Obtains new cards, deletes cards, and adjusts credit limits for emergencies. Trains colleagues about the proper use of purchasing cards (20%).
- Reconciles, collects, and replenishes printer and copier funds. Administers and reconciles petty cash (10%).
- Coordinates with and trains colleagues on book sale cash handling, recording and tracking practices (10%).
- Reviews requisitions for accurate information and compliance with purchasing guidelines, policies, coding, and conversion to Pos and contracts (10%).
- Works with the vendors to create, update, and verify financial information. Collects W-9s, ACH, and supporting documentation (10%)
Additional Responsibilities:
- Troubleshoots coin and cash machines including printers, copiers, cash registers, credit card terminals.
- Maintains postage machine by adding funds, making rate updates, and troubleshooting if necessary.
- Assists in year-end closing, running purchasing reports, communicating with vendors on outstanding invoices, and printing and shipping vendor 1099s.
- Acts as a backup person for Human Resource (HR) Team to answer questions related to payroll and process payroll.
- Cross-trains on I-9 verifications, background checks, employment verifications, and other HR tasks.
This position is a full-time, 40-hour per week position. This position will start in early January 2025.
Minimum Qualifications:
Education and Experience: Associates degree in public administration, business administration, accounting, or related field, and a minimum of three years of previous work experience demonstrating knowledge of processing financial records and compiling data and statistics accurately, or any equivalent combination of education and experience. Experience conducting research independently, perform analysis, and provide recommendations. Experience using financial software for accounts payable, billing, and personnel processes.
Skills: Proficiency with Microsoft Office, especially proficient with Excel spreadsheets. Strong math skills. Effective oral and written communication skills, including establishing and maintaining working relationships with individuals at all levels in the organization, including vendors. Skilled at maintaining accurate filing and account tracking system.
Preferred Qualifications:
- Experience working in a financial role in a government agency.
- Experience using Paylocity HRIS.
- Experience using Sage Intacct.
Working Conditions:
Light work in an office environment. Exerting up to 20 lbs. of force occasionally, and/or up to 10 lbs. of force frequently, and/or a negligible amount of force constantly to move objects. Performing repetitive motions. Grasping, lifting and/or raising objects from a lower to a higher position, or moving objects horizontally from position-to position. Seeing, hearing, and speaking required.
Health and Wellness Benefits
- Group medical, dental and vision benefits to employees who work 20 hours or more per week
- Lifestyle Spending Account for all benefit-eligible employees
- Employer paid basic life and long-term disability insurance
- Employer paid employee assistance program for employees and their household members
- Health Savings or Flexible Spending Accounts for all benefit-eligible employees
- Voluntary , employee paid, group accident, critical illness and hospital indemnity plans for all benefit-eligible employees
- Employees who work 20 hours or more per week are eligible to take up to 12 weeks of paid parental leave following the birth of an employee’s child or the placement of a child with an employee for adoption or foster care
- Infant at Work Program
Time-off Benefits
- New employees accrue 4 weeks paid vacation
- 80 hours of paid sick leave per year for employees who work 20 hours or more per week
- 12 paid holidays and 3 floating holidays
- Time off for jury duty, bereavement and voting
- Pet adoption leave
- New grandparent leave
Helping Your Future
- Public Employee Retirement Association of Colorado (PERA) Defined Benefit Plan or PERA Defined Contribution Plan
- PERA 401(k) Plan
- Tuition reimbursement program and student debt repayment assistance
- Paid training and professional development
Library Perks
- Easy access to unlimited resources—including books, movies, programs, digital technology and more
Please apply by November 18th, 2024 at 4pm. We anticipate holding interviews for this position beginning the weeks of November 25th and December 2nd, 2024.
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BPLD is committed to advancing equity in our diverse community, and jobs are one great way for us to do this. Please tell us if you need accommodation for a disability to apply for this position.
Examples of this could include but are not limited to: A paper copy of the application or emailing the interview questions to you in advance via email or reading the application to an applicant with visual impairment. This is not an exhaustive list.
Please note a few things:
- If you need more time to fill out anything on the application, we recommend that you fill out the answers on a word processing document or a text file. The system times out after 30 minutes and does not retain your information. Having it on a word processing document will help in case you need to copy and paste the information back into the application.
- Uploading documents qualifications can impact the formatting of your resume. We will not discount your application if Paylocity transcription alters the formatting.
Reach us at: hr@boulderlibrary.org, and we will work with you to see if we can accommodate. Please expect that we may need 24-48 hours to review and implement any accommodation.
