Summary
Description
About the Colorado Department of Local Affairs
The Department of Local Affairs (DOLA) serves as the primary interface between the State and local communities. The Department provides financial support to local communities and professional and technical services (including training and technical assistance) to community leaders in the areas of governance, housing, and property tax administration. While all state governments provide such services through various Departmental structures, Colorado’s approach is unique in that these local community services are gathered into one Department of “Local Affairs,” which has a central focus on strengthening Colorado communities and enhancing livability.
Vision
The Department of Local Affairs is responsible for strengthening Colorado's local communities through: accessible, affordable, and secure housing; implementing property tax law; capacity building; strategic training, research, and technical assistance; and funding to localities.
Mission
Our mission is to help strengthen Colorado’s communities.
Why work for the Colorado Department of Local Affairs?
The work we do matters greatly. It matters to us and it matters to the citizens of the great state of Colorado. We love our communities and are passionate about supporting our communities. We value the diversity that Colorado offers. If your goal is to build a career that makes a difference in communities across the State, consider joining the dedicated people of the Department of Local Affairs.
In addition, we offer a great location and great benefits, which include:
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Strong, secure, yet flexible Retirement Plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan plus pre-tax and ROTH 401K, and 457 plans
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Paid Life Insurance
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Short and Long-Term Disability Coverage
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RTD Eco Pass to all eligible State Employees
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Flexible work schedule options and hybrid work options
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Some positions may qualify for the Public Service Loan Forgiveness Program
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Training opportunities
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Variety of Free discounts on services and products available through the State of Colorado's Work-Life Employment Discount Program
Description of Job
The Administrative Services Office within the Department of Local Affairs (DOLA) oversees operational and administrative aspects of the department, enabling divisions to accomplish strategic goals. In addition, the office oversees policy and procedures, facilities maintenance, capital construction, fleet management and Office of Information Technology (OIT) projects.
Under the auspices of the Administrative Services Office, the CORA Administrator will manage all Colorado Open Records Act requests.
The primary duties and responsibilities of this position include, but are not limited to:
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Develop and implement the Division's records management program through policies, procedures, and training strategies.
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Intake and processing of all public records requests, summonses, and subpoenas served on the Department and ensures Department compliance with open records laws and litigation deadlines.
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Research, gather information and respond to public records requests within the statutory deadlines. Determine what specific information meets the request and statutory requirements.
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Review and redact information that does not meet the criteria under CORA.
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Prepare a cost estimate for the requester to pay to collect requested responsive materials.
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Create and maintain effective, user friendly tracking mechanisms.
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Develop detailed training material/guides and in-person as well as on-line training related to collecting and preserving required information under CORA.
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Conduct Google Vault searches of DOLA staff email and Google Drive content as needed in response to CORA requests and requests from investigators, the Attorney General’s Office and investigators.
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Work to improve litigation hold-related processes to ensure the best efficiency and thoroughness.
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Chief liaison to the Attorney General’s Office. Prep materials, coordinate and respond to needed information.
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Staff authority on CORA. Provide guidance and recommendations to agency leadership.
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Other duties as assigned.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Class Code & Classification Description
H1B4XX Administrator IV
MINIMUM QUALIFICATIONS
Experience Only: Seven (7) years of experience in CORA compliance or in a legal, regulatory and policy administration field, in a role that reviews and interprets legislation, laws, rules and/or regulations which includes experience in records retention, management and release.
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Education and Experience: A combination of related education in business management, public administration, political science, paralegal, law or a closely related field (as determined by the agency) AND experience as described above equal to seven (7) years. Additional appropriate education may substitute for the required experience on a year-for-year basis.
Ensure that the 'Work Experience" section of the application is complete and contains all relevant work experience related to the position that you are applying for.
Applicants must upload their unofficial college transcripts that include the student name, college name, courses completed and/or degree with date conferred with this application, in order to receive credit.
Under the Job Application Fairness Act (SB 23-058), applicants may redact information from certifications and transcripts that identify their age, date of birth or dates of attendance from an educational institution.
Required Competencies
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Strong Analytical skills
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Proficient in the use of MS Office, Adobe Acrobat Pro and Google products (Docs, Sheets and Drive)
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Ability to multi-task
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Excellent interpersonal skills
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Outstanding verbal and written communication
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Proven customer service
Preferred Qualifications
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Juris Doctor (JD) degree or experience as a certified paralegal
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Experience researching and/or responding to CORA requests including document redaction
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Experience interpreting Colorado statutes, federal law and case law related to CORA
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Previous experience in state government
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Experience using the Google Vault
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Experience drafting department/division wide policies that educate, solve issues and mitigate risk
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Experience working with confidential information
Conditions of Employment
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You MUST be a Colorado resident (at the time of application) to apply for this position.
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Pre-employment criminal background checks will be conducted as part of the selection process.
Only complete applications submitted by the closing date for this announcement will be given consideration. Failure to submit properly completed documents by the closing date of this announcement will result in your application being rejected.
Applicants may submit a resume, cover letter/letter of interest detailing how their experience and background address the stated minimum and preferred qualifications/competencies of the job and attach to the online application. Applications left blank or marked “See Resume” will not be accepted. Please address every requirement for the position with your experience in your application.
The application may include the following documents that MUST be uploaded at the time of application:
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A resume (this is not a substitute for the online application demonstrating work history)
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Cover letter / letter of interest
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Transcripts (if using education to meet the minimum qualifications)
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DD214 (member-4 form) from applicants that may be eligible for veteran’s preference
Comparative Analysis
Current and former employees (transfers, voluntary demotions, and reinstatements) are required to participate in the comparative analysis process through this job posting.
Applications will be reviewed to determine if you meet the Minimum Qualifications (MQs) for the position. Applicants that meet MQ’s will be included in the Comparative Analysis process. Colorado Revised Statutes require that state employees are hired and promoted through a comparative analysis which may include, but is not limited to, a suitability screening, training and experience review, eSkills Assessment, oral assessment, written performance assessment or it may include a review of your application and your responses to any supplemental questions by a Subject Matter Expert (SME) to assess and rank applicants. Be sure your application specifically addresses the requirements as listed in the minimum qualifications. Address your specialized experience, work products, and accomplishments as they relate to the position duties, required competencies and preferred qualifications in order to establish an eligible list for referral to the hiring manager for final consideration.
