Human Resources Data & HRIS Specialist

Summary

Description

POSITION SUMMARY

Under general supervision and following established procedures, the Human Resources Data & HRIS Specialist provides robust and comprehensive data/record management and secondary HRIS maintenance support in the Human Resources Department. The primary responsibilities are the execution of all employee record changes and maintenance of all employee records across all physical and electronic systems. This role will also support maintaining the HRIS in collaboration with the Information Technology Department, with Information Technology being the primary owner of the HRIS.

REPORTING RELATIONSHIPS

Reports to: Director of Human Resources

 Direct Reports: None

DUTIES AND RESPONSIBILITIES

The listed examples of work are not intended to be all-inclusive.  They may be modified with additions, deletions, or changes as necessary.

Essential Duties & Responsibilities

• Process all employee changes which includes but is not limited to hires, promotions, salary adjustments, and terminations.
  • Intake employee change information and ensure data accuracy
    • Coordinate with team members throughout the organization as needed
    • Utilize strong understanding of how the data needs to align within the systems
  • Update employee records across all physical and electronic systems according to payroll, system, and other defined timelines
    • Physical and electronic systems include but are not limited to:
      • UKG (HRIS)
      • Tyler New World (ERP)
      • Workterra (Benefits System)
      • Asure (ID/Badging System)
      • Laserfiche (Records Management System)
      • Onsite physical short-term and long-term files
• Coordinate work with the Finance department and support accurate payroll processing including problem-solving processing issues
• Curate employee records across all physical and electronic systems
  • Maintain employee records in accordance with current data and record management practices
  • Transition employee records as data and record management practices are updated
  • Audit all employee files to ensure compliance with record retention and destruction policies
  • Support HRIS team members with regular audits of the HRIS system to ensure data integrity
• Collaborate closely with the human resource team members to:
  • Continuously improve, and ensure alignment and optimization of employee change processes, and data and record management practices
  • Ensure record retention and destruction policy are in compliance with local, state and federal regulations
• Document employee change processes and data management practices
• Collaborate closely with HRIS team members to increase human resource process efficiencies and automation, leverage HRIS capabilities, and improve overall HRIS performance and service delivery
• Create employee badges
• Provide customer service to employees, answer questions as able, and direct employees to the best resources
• Collaborate with human resource team members on assigned projects
• Perform other administrative and support functions as needed such as:
  • Assisting human resource team members with updating human resource content on SharePoint
  • Developing ad hoc and legally mandated reports
  • Supporting HRIS team members with system testing
  • Ordering supplies
• Participate as a member of the Human Resources Team, and contribute to the development and implementation of departmental goals, objectives, policies, procedures and service standards
• Participate in training and professional development
• Participate on various boards and meetings such as Employee Advisory Committee, Wellness, and others as assigned
• Perform other duties as assigned and required

PREPARATION AND TRAINING

Education

• High school diploma or GED required.
• Associates Degree, formal education, training, or certification in relevant field preferred.

Work Experience

• Minimum of two (2) years of experience in a data processing/records management role
• Minimum of two (2) years of experience working with a Human Resources Information System (HRIS).

Or any equivalent combination of education, training and work experience.

Certifications and/or Licensures

• PHR or SHRM-CP is a plus, but not required.                                         

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge

Strong working knowledge of:

• Human Resources Information Systems
• Records Management
• Standard office procedures
• Applications software for the Microsoft Windows environment
• General Human Resources practices

Skills and Abilities

• Technical – Advanced general software application and database skills. Advanced skills utilizing HR/Payroll Systems and Microsoft Office products.
• Communication – Advanced customer service and interpersonal skills required to interact with employees, team members, and management. Strong written communications skills needed to clearly coordinate and document processes.
• Analytical – Strong critical thinking and problem-solving skills required to determine customer needs and address system errors.
• Organizational – Excellent organizational skills and attention to detail.
• Confidentiality – Must be able to work with a high-level of confidentiality.
• Mathematical – Intermediate mathematical skills required to support problem-solving payroll calculation issues.

HOURLY RATE

$25.21 – $37.82/Hourly Rate

BENEFITS

The City of Englewood offers a comprehensive benefits package to eligible, full-time employees including paid time off, holidays, medical, dental, and vision.