Summary

We are seeking a self-motivated Executive Assistant to provide support to the Executive Director. The ideal candidate is an organized, tech-savvy professional who is willing to be flexible and learn new skills to advance our mission of ensuring justice for all Coloradans.

Description

Executive Assistant

Legal Aid Foundation of Colorado & COLTAF

📍 Denver, CO – Hybrid (4 days in-person, 1 day remote with option for flexible hours)

💼 Reports to: Executive Director

💰 Salary Range: $60,000–$70,000 annually

🕒 Full-Time (Monday–Friday)

About Us

The Legal Aid Foundation of Colorado and COLTAF (the Colorado Lawyer Trust Account Foundation) are nonprofit organizations committed to expanding access to justice by supporting civil legal aid for low-income Coloradans. The Legal Aid Foundation conducts a statewide fundraising campaign that supports Colorado Legal Services through direct mail, peer-to-peer fundraising, and individual, tailored asks. The Colorado Lawyer Trust Account Foundation administers Colorado’s Interest on Lawyer Trust Account (IOLTA) program. This entails receiving interest payments from partner banks that hold COLTAF accounts and making grants to legal aid providers in Colorado.

Position Summary

Key Responsibilities

Calendar & Meeting Management

Maintain and coordinate the Executive Director’s schedule.
Schedule meetings, prepare materials, and ensure timely follow-up.

Travel & Expense Support

Arrange travel logistics, including accommodations, flights, and itineraries.
Manage and submit expense reports and reimbursements.

Communications & Marketing

Draft and edit newsletter articles, emails, and other communications.
Create visually engaging materials using Canva.
Support social media content development and posting.

Board & Committee Support

Draft and distribute meeting minutes for board and committee meetings.
Assist with logistics, scheduling, communications, and agenda drafting.

Development & Operations

Assist with mailings, donor correspondence, and campaign logistics.
Proofread written materials for grammar, clarity, and tone.
Provide general support across administrative and fundraising functions.
Assist in maintaining donor database.

Other Duties

Take on special projects and other responsibilities as assigned by the Executive Director.
Assist other members of our team, as needed, during busy months or large projects.

Qualifications

Required

Bachelor’s degree OR Associate’s degree with relevant work experience in the legal or nonprofit sectors.
Exceptional organizational and multitasking abilities.
Proficiency in Microsoft Office Suite and Canva. Willingness to learn other software
Strong written and verbal communication skills.
Experience managing schedules, drafting correspondence, and supporting executive-level leadership.

Preferred

Familiarity with nonprofit governance and fundraising practices.
Comfort with social media platforms and light graphic design.
Prior experience in legal, advocacy, or philanthropic settings.

Compensation & Benefits

Salary range: $60,000–$70,000, depending on skills.
100% employer-paid health insurance.
Life insurance coverage.
403(b) retirement plan with 5% employer match.
13 paid holidays. 10 vacation days and 12 sick leave days. Leave accrues incrementally on a monthly basis.
Schedule: 4 days in-person, 1 day remote with the option for flexible workday start and end times.

To Apply

Please submit your resume and a cover letter to Jordan Bates-Rogers at jordan@legalaidfoundation.org. Applications will be reviewed on a rolling basis until the position is filled. Applications without cover letters or not submitted directly to the email above will not be considered.

Colorado Residents: In any materials you submit, you may redact or remove age-identifying
information such as age, date of birth, or dates of school attendance or graduation. You will
not be penalized for redacting or removing this information.