Summary

This person is detail-obsessed, whip-smart, creatively-driven individual to serve as the right hand to our CEO, supporting her day-to-day operations, assisting in producing podcasts, and project coordinating high-impact events like MOMCON. If you’re equally energized by checking things off a list as you are brainstorming compelling copy, booking guests, or managing logistics, keep reading.

Description

Podcast & Brand Content Production

Produce and manage the CEO’s podcast (episode outlines, guest booking, prep, recording, post-production coordination).
Support creative direction and project management of CEO-facing content including social media, video, email, and web.
Prepare research briefs for interviews, appearances, and speaking engagements.
Assist with script writing and content editing; write copy when needed—sometimes witty, sometimes poignant, always on-brand.
Update and maintain the CEO’s website and social media accounts.
Liaise with marketing to secure and organize brand assets.
Document communications and interactions in CRM system for relevant partners.
Oversee communication with PR firm and coordinate media appearances.

Event Coordination (Primarily MOMCON)

Coordinate MOMCON related projects including details for creative collateral including videos, graphics, reach-outs and collecting creative assets.
Support the MOMCON marketing plan in collaboration with the Marketing Team which includes gathering all marketing collateral that is needed.
Coordinate food & beverage.
Process check requests for all main stage speakers, workshop speakers, vendors, etc.
Serve as support to the Events Team (note-taking, shopping runs, ordering food, packing, etc.).
Collect and manage surveys and feedback from attendees and staff.
Able to proactively anticipate needs of the team and willingness to go above and beyond to ensure every detail is taken care of.

Executive Support

Anticipate and meet the daily needs of the CEO, ensuring her time is maximized and energy is spent on what matters most.
Coordinate complex travel arrangements, meeting prep, itineraries, and scheduling.
Handle confidential information with absolute discretion.
Provide cheerful, proactive support across personal and professional tasks.
Other duties as assigned.

Job Qualifications

Follower of Jesus. Able to faithfully sign and uphold the MomCo. Faith and Values Statement.
Excellent problem solving and analytical ability. Willing to take initiative.
Clarity in written and verbal communication skills.
Conducts self in a professional manner.
Curiosity, sense of humor and tenacity are highly valued.
Able to work 40 hrs/week during peak event season and overtime during event.
Able to travel for up to a week at a time.
Able to lift 25 pounds and walk up to 5-8 miles daily during MOMCON.
Experience as an executive assistant, producer, or project coordinator
Strong writing chops—funny, moving, concise, and always clear
Excellent organizational and time-management skills
Experience (or willingness to learn) podcast production tools and workflows
Warm, confident communication and a get-it-done attitude
Ability to adapt quickly, juggle many tasks, and bring calm to chaos
High emotional intelligence, cultural awareness, and discretion
Three to five years’ experience supporting large events in a LIVE capacity
High level of integrity and confidentiality.
High level of flexibility, follow-through, and responsiveness.
Team player with world-class organizational skills.