The Administrative Assistant directly supports the Assistant Vice Chancellor, Development along with a team of fundraising professionals. The assistant manages several business functions within their assigned team (including scheduling, travel arrangements, customer service, and general correspondence). In addition to these business functions, the assistant is also responsible for partnering with the Assistant Vice Chancellor to support them in efficiently and effectively managing their portfolio of responsibility. This may include assisting with donor/prospect development strategies, executing stewardship and engagement activities, completing call reports, and other activities.
The Administrative Assistant will also be responsible for crafting and preparing high-quality professional documents, reports, and presentations as needed and will assist in managing special projects. Special projects may include (but are not limited to) organizing and facilitating small events, trainings, and other team activities; conducting research on donors, prospects, and alumni; recommending and implementing business process improvements. The assistant is also responsible for partnering with the operations team within Advancement to manage expense transactions, monitor budget activity, and prepare financial projections for his/her assigned team.
This employee must be able to multi-task and prioritize many competing deadlines and timelines. Attention to detail, commitment to quality, and ability to take initiative are essential to success in this position. The assistant must also be an effective, professional, and diplomatic liaison to a variety of audiences including University leadership, advancement staff, donors, alumni, parents, and other constituents.