Summary
Description
Job Title: Events Coordinator & Executive Assistant (Part-Time, Flexible, Hybrid, Approximately 30 Hours per Month)
Overview
Sheet Metal & Air Conditioning Contractors National Association – Colorado Chapter (SMACNA Colorado) is seeking a highly organized and personable professional to provide part-time administrative and event support to a member-based trade association. This role supports meetings, events, databases, and day-to-day operations, helping ensure the association runs smoothly and efficiently. The association’s offices are located in the Lincoln Park neighborhood of Denver.
This position offers meaningful, flexible work with variety and impact. You’ll play a key role in supporting the association’s operations and events while working closely with a small, engaged leadership team.
What You’ll Do
In this role, you will support both routine operations and special initiatives. Responsibilities include:
Meeting and Event Coordination
- Plan and support meetings, workshops, and small to mid-sized events
- Manage logistics such as scheduling, venues (virtual and in person), catering, materials, and participant communications
- Coordinate with vendors and assist with tracking event timelines and budgets
- Communications, announcements and website updating
Database and Systems Management
- Maintain and update the association website and internal databases
- Ensure data accuracy, organization, and consistency
Executive and Administrative Support
- Provide administrative assistance including scheduling, correspondence, and reporting
- Assist with special projects and follow-up on key initiatives as needed
What We’re Looking For
- Strong organizational skills and exceptional attention to detail
- Ability to manage multiple priorities independently and meet deadlines
- Experience coordinating meetings or events
- Comfort working with databases or CRM systems (experience preferred)
- Excellent written and verbal communication skills
- Discretion, reliability, and a high level of professionalism
- Experience with QuickBooks Online (QBO) a plus, but is not required
What We Are Providing
- Base pay rate of $32 to $38 per hour
- 25% employer contribution to Simplified Employee Pension (SEP-IRA) resulting in estimated total compensation range of $40 to $48 per hour
- Part-time role working approximately 30 hours per month; flexible schedule, with some work tied to meetings and event timelines
- Both in-office and remote work time
How to Apply
Please submit your resume to Nathan Cooper at ncooper@smacnacolroado.org, along with a brief note highlighting your experience with event coordination, administrative support, and database management. Open to freelance, fractional and consulting arrangements for the right candidate.
About SMACNA Colorado
Established in 1947, SMACNA Colorado is a statewide trade association of sheet metal and heating, ventilation and air conditioning construction companies whose mission is to provide a competitive advantage for members. We accomplish this by providing education, including management, leadership and apprentice training, labor relations services, technical resources, advocacy, communications and networking opportunities. The Colorado chapter is affiliated with SMACNA, the international trade association.
