Summary

The Operations Manager plays a central role in ensuring the smooth and effective daily operations of the organization. This position combines operations management, executive assistant support, and administrative coordination to support leadership, staff, and programs.Serving as a key operational partner to the President, the Operations Manager helps maintain organizational alignment, facilitates communication across the team, and supports continuity of day-to-day activities. This role is instr

Description

Key Responsibilities

Executive & Administrative Support

  • Provide high-level executive support to the President, including calendar management, scheduling, and meeting coordination

  • Prepare agendas, record accurate meeting notes, and distribute follow-up action items

  • Prioritize incoming communications and ensure timely responses and follow-through

  • Maintain organized leadership files and organizational documentation

  • Assist in tracking priorities, deadlines, and key initiatives to support organizational momentum
     

Team Coordination & Communication

  • Serve as a central point of coordination and communication between the President and team members

  • Support alignment across staff by ensuring clarity around priorities, timelines, and next steps

  • Provide light oversight of day-to-day workflow coordination to help maintain continuity across multiple projects

  • Assist in identifying operational needs, addressing routine challenges, and facilitating timely communication and resolution

  • Help reinforce a collaborative, accountable, and well-informed team environment

Financial & Administrative Coordination

  • Process bills, invoices, and payments in accordance with organizational procedures

  • Track recurring expenses and maintain organized financial records

  • Coordinate with the organization’s CPA as needed

  • Prepare biweekly mileage and reimbursement reports for payroll processing
     

Office Operations & Management

  • Serve as the first point of contact for visitors, partners, and volunteers

  • Maintain an organized, efficient, and functional office environment

  • Monitor inventory and order office and program supplies

  • Coordinate office equipment maintenance and vendor services

Board of Directors Support

  • Coordinate Board and committee meeting schedules and logistics

  • Prepare and distribute Board packets and meeting materials

  • Record minutes and maintain official Board records

  • Track action items, deadlines, and Board member terms

  • Assist with onboarding new Board members and maintaining governance documentation

Meetings & Communications

  • Schedule and coordinate internal and external meetings

  • Prepare meeting materials and ensure meeting spaces (physical or virtual) are ready

  • Record and distribute meeting notes and action steps to support accountability and follow-through

Program & Organizational Support

  • Provide administrative support for programs, events, and community initiatives

  • Assist with logistics, supply preparation, and coordination

  • Maintain accurate program records and documentation

  • Support staff and volunteers with administrative and operational needs

General Office & Team Support

  • Support day-to-day administrative needs across departments

  • Assist with onboarding logistics for staff and volunteers

  • Maintain shared calendars, systems, and organizational tools

  • Contribute to a collaborative, mission-driven workplace culture

  • Help ensure smooth day-to-day operations by supporting communication, coordination, and follow-through across the organization

Qualifications

  • 3+ years of administrative, office management, or executive assistant experience (nonprofit experience preferred)

  • Strong organizational skills with exceptional attention to detail

  • Ability to manage multiple priorities while maintaining discretion and confidentiality

  • Proficiency with Google Workspace and scheduling tools; experience with project management platforms (e.g., Asana preferred) and virtual meeting tools

  • Experience with CRM systems

  • Strong written and verbal communication skills

  • Friendly, professional demeanor with strong interpersonal skills

Preferred Attributes

  • Experience supporting nonprofit programs or community-based initiatives

  • Ability to work independently while anticipating organizational needs

  • Proactive problem-solver with strong initiative and sound judgment

  • Comfortable working in a dynamic environment with evolving priorities

  • Commitment to the mission and values of the organization

Work Environment & Physical Requirements

  • Primarily office-based in Arvada

  • Requires reliable transportation to travel to partner locations and program sites

  • Occasional lifting of supplies (up to 25 lbs)

  • May require occasional evening, weekend, or event support

Why Join Us?

This is a unique opportunity to bring your organizational expertise and commitment to community service to work that makes a tangible impact. As Operations Manager, you will serve as both a key operational hub and a trusted partner to the President—supporting leadership, staff, and the Board while helping to ensure the organization runs smoothly and effectively.

You will play an important role in connecting people, processes, and priorities across the organization, contributing to meaningful work that impacts communities across Colorado. If you are a proactive communicator with strong attention to detail who thrives in a mission-driven environment, we would love to hear from you.

 

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