WHO WE ARE LOOKING FOR

We’re looking for an enthusiastic and dynamic addition to our team that is passionate about making a difference in the lives of young readers and learners. Your ability to learn quickly, problem solve, and wear many hats with an attention to detail will ensure success in this position. You will be working closely with a motivated and engaged team committed to the mission of the organization.

PRIMARY RESPONSIBILITIES

  • Administrative Support

    • Utilizes DonorPerfect Online (DPO) database to capture donor contacts and flag donors for personalized communications.

    • Assists with donor engagement and retention activities including phone calls.

    • Organizes and ensures marketing materials (brochures, envelopes, folders) are available at all times.

    • Maintains and organizes documents in our electronic filing system (Sharepoint) to support the development team including but not limited to event documents and grant materials.

    • Oversees daily mail collection and distribution.

    • Manages donor communications including printing, list preparation, and mailings.

    • Participates on the organization’s Communications Team to ensure that the Development team’s communication needs are being met and collaborating with other departments.

  • Event Coordination

    • Plans, coordinates and manages two annual fundraisers in Fort Collins (fall) and Denver (spring). Includes securing dates, venues, caterers, etc; communicates with event committee, ticket buyers, sponsors, and development team; manages day of event activities, sponsor fulfillment and post-event evaluations. Attends and records minutes for event committees.

    • Coordinates two silent auctions in conjunction with fundraisers. Includes but not limited to securing technology, writing and distributing item descriptions and collecting payments.

    • Plans 10-14 book celebrations throughout the year in various Book Trust schools. Includes scheduling visits, preparing invitations, managing RSVP lists, arranging food and beverages, and following up with attendees.

PREFERRED EXPERIENCE/EDUCATION

  • 1-2 years’ experience in event planning

  • Bachelor’s Degree required

  • Strong working knowledge of Microsoft Office 365 Suite (Word, Excel, Outlook, PowerPoint) and SharePoint

  • An effective and open communicator, with a high level of oral and writing skills

  • Familiarity with Mail Chimp and fundraising software

  • Experience managing projects

  • Experience working collaboratively with a team and supporting outside stakeholders

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