Summary
Description
SUMMARY
Rose Community Foundation seeks a Philanthropic Services Coordinator to support the activities of the Philanthropic Services department with a focus on administrative duties, events, meetings, and donor relations. The ideal candidate is an organized, detail-oriented, tech-savvy and collaborative people-person with a passion for philanthropy and community. The Philanthropic Services Coordinator is a member of the Philanthropic Services team, which is focused on growing resources for regional good, stewarding and supporting the Foundation’s donors and donor-advised and nonprofit fundholders, and creating and sustaining philanthropic partnerships, fundraising campaigns and giving circles.
DUTIES AND RESPONSIBILITIES
- Provide day-to-day administrative support for the Philanthropic Services (PS) department, including scheduling internal, external and cross-departmental meetings and events, team meeting coordination, and submitting department-wide expenses.
- Enter all incoming funds into the Foundation’s database, manage weekly gift reporting, and generate gift acknowledgement and tribute letters.
- Project-manage donor learning and engagement events.
- Provide administrative support for other Philanthropic Services events and meetings, including preparing materials, organizing catering, set-up, technology, and notetaking.
- Conduct and support donor, fundholder, and giving circle prospect research and special projects related to donor and fundholder development.
- Participate in the regular maintenance and management of the Foundation’s CRM database, including entering and updating profile records, participating in database cleanup projects and recording stakeholder engagement as needed.
- Provide as-needed support for Foundation-wide and cross-departmental event planning and execution.
- Provide back-up support to the Philanthropic Initiatives Coordinator.
- Other duties as assigned.
SUPERVISORY
The Philanthropic Services Coordinator reports to the Chief Philanthropy Officer and does not have administrative support or direct reports.
QUALIFICATIONS, EXPERIENCE AND SKILLS
Required
- At least four years’ experience with administrative responsibilities, meeting or event coordination, and/or gifts management
- Strong technology skill set, including experience with a range of databases and software, including CRM systems and Microsoft Office Suite
- Experience with project management and ability to track multiple work streams and competing priorities under deadline
- Experience providing excellent customer service to external and internal stakeholders via phone, email, and in person
- A self-starter and team player who takes direction and feedback well, can successfully work collaboratively, independently, and proactively
- Exceptional attention to detail and commitment to producing clear, accurate written communications and ensuring consistency and quality across deliverables
- Able to attend occasional evening and weekend events and meetings
Preferred
- Bachelor’s or associate degree or equivalent life and work experience
- Experience with philanthropic operations, administration, and prospect research software
- Working knowledge of Foundant’s CommunitySuite
Salary and Benefits
This full-time, exempt position’s hiring range is $57,700 – 64,125. Offered salary is commensurate with internal parity and salary ranges, local and national sector benchmarks, and candidate’s relevant qualifications, experience and skills. In addition, Rose Community Foundation offers a comprehensive compensation package including a competitive benefits package including employer-supported health, dental, vision and life insurance; short- and long-term disability coverage, a 403(b)-retirement plan (including an annual employer contribution after one year of employment), flexible spending account (FSA), employee assistance program (EAP), generous paid time off including holidays, professional development opportunities and a matching gift program.
Workplace
Fully renovated office with a collaborative environment located in a building with a café, gym, secure indoor bike parking, covered employee parking and convenient access to parks and trails. We operate on a structured hybrid model where staff work in the office at least three days per week and have the option to work remotely up to two days per week. Please note that the Foundation expects all team members to be fully vaccinated (including boosters, if eligible) against COVID-19.
HOW TO APPLY
Applications are accepted directly through the Foundation’s hiring platform only. Please read these instructions carefully to ensure you are able to submit your documents properly. After clicking “Apply,” select “Log In.” If you have not applied to Rose Community Foundation before, click “Create a New Account” and create an account before proceeding to the application. If you have applied before, log in. In the application, ensure you upload your cover letter under “Other Documents.”
No phone calls or additional email messages. Applications will be reviewed on a rolling basis with applications received by September 16 receiving priority consideration.
EQUAL EMPLOYMENT OPPORTUNITY
At Rose Community Foundation, we are committed to fostering a workplace that embraces equal opportunities for all, including an inclusive and diverse workforce. Our hiring practices aim to reflect our values of fairness, transparency, and merit-based selection, ensuring every candidate has equal access to opportunities.
