Summary
Description
WHO WE ARE
The Children's Diabetes Foundation (CDF) is a dedicated non-profit organization focused on raising funds
for specialized type 1 diabetes research, patient care, and educational programs. It serves as the
fundraising arm for the renowned Barbara Davis Center for Diabetes, helping individuals and families
access vital clinical treatment and support systems.
THE ROLE
Finance and Operations Manager leads and manages the day-to-day administrative, financial, human
resources, and operational functions at CDF in service of mission delivery. Working collaboratively with the
Executive Director and senior leadership, this role drives organizational efficiency, staff effectiveness and
successful execution of key organizational initiatives, in part through the oversight and improvement of
sound financial operations, effective HR administration, internal controls and compliance.
As a trusted operational partner and advisor to the Executive Director, the position requires a high degree
of discretion, independent judgment, accountability, and hands-on execution. The Finance and Operations
Manager partners closely with the staff, the Board of Directors, the Barbara Davis Center for Diabetes
(BDC), professional advisors, vendors, sponsors, and other external stakeholders.
Organizational Leadership & General Office Operations
● Partner with the Executive Director to implement organizational priorities, strategic initiatives, and
special projects.
● Develop, implement, and evaluate procedures, internal controls, workflows, and process improvements.
● Ensure clear, consistent, and timely communication across staff, management, contractors, and
external stakeholders.
● Provide regular operational updates to the Executive Director, including legal, financial, HR, project,
and organizational matters.
● Coordinate contract and agreement review with the Executive Director, legal counsel, and outside
organizations, including information gathering, approvals, renewals, and recordkeeping.
● Attend and, as appropriate, lead meetings to assess project progress, organizational needs, and team
alignment.
● Oversee office administration, facilities coordination, vendors, service providers, technology
coordination, insurance, and general office systems.
Finance Oversight
● Oversee day-to-day financial operations in coordination with the Executive Director and Accounting
Manager, consistent with CDF financial policies and internal controls.
● Conduct monthly General Ledger (GL) reviews to support accurate, complete, and appropriately coded
transactions and coordinate corrections with the Accounting Manager.
● Prepare financial reports and variance analysis comparing actual results to budget and prior periods for
review by the Executive Director and Board.
● Develop Board-ready financial summaries, dashboards, and narrative reporting in collaboration with
the Executive Director and Accounting Manager.
● Perform assigned internal control reviews of payroll reports, bank statements, checks, and other
financial documentation prior to processing, as applicable.
● Assist with annual audit preparation, including document gathering, reconciliations, and auditor
communications.
● Support development, implementation, and monitoring of the annual budget in partnership with the Executive Director and Accounting Manager
● Help maintain and improve financial policies and procedures to strengthen controls, transparency,
accuracy, and efficiency.
Human Resources Management
● Serve as the primary internal point of contact for staff HR matters and HR processes, escalating
complex or sensitive matters to the Executive Director and/or outside counsel as appropriate.
● Lead employee onboarding and offboarding, including documentation, background checks as
applicable, I-9 verification, systems access, orientation, and exit procedures.
● Administer payroll in coordination with CDF’s payroll provider, reviewing reports and resolving
discrepancies.
● Oversee benefits administration, including open enrollment, employee inquiries, vendor coordination,
and communication of benefit changes.
● Coordinate the annual performance review process and support consistent performance standards and
documentation.
● Develop and maintain HR policies, procedures, and the employee handbook in consultation with the
Executive Director and legal counsel.
● Manage hiring activities, including job postings, candidate coordination, interview logistics, and
onboarding logistics in collaboration with hiring managers.
● Support compliance with Colorado pay transparency, equal employment opportunity, workplace
accommodation, anti-discrimination, anti-harassment, health and safety, and other employment
requirements.
● Maintain confidential personnel files and HR records in accordance with legal requirements, CDF
policies, record-retention practices, and data privacy standards.
Annual ATDC Diabetes Conference Management
● Serve as the primary operational lead for CDF’s annual four-day ATDC Diabetes Conference,
managing logistics from planning through execution.
● Identify, negotiate, and manage the conference venue and related requirements, including contracts,
room blocks, AV, catering, insurance, compliance, and on-site logistics.
● Recruit, coordinate, and steward conference sponsors, including sponsorship agreements, benefit
fulfillment, communications, and payment tracking.
● Develop and manage timelines, budget, and vendor relationships to support on-time, on-budget delivery.
● Coordinate materials, registration, exhibitor management, attendee communications, and on-site staffing.
● Collaborate with the Executive Director and BDC staff throughout planning and execution to align
conference operations with programmatic and clinical goals.
● Conduct post-event evaluation and debriefs, document lessons learned, and recommend
improvements for future conferences.
Additional Events & Organizational Support
● Assist with planning and execution of other fundraising events and organizational initiatives as needed.
● Coordinate event logistics, vendors, contracts, timelines, budgeting support, and on-site operations.
● Support cross-department collaboration to ensure effective event and project execution.
WHO YOU ARE
You demonstrate leadership and accountability, taking ownership of responsibilities and holding self
and others to high standards.
You exhibit strong financial acumen understanding GL review, variance analysis, budgeting, reporting
and internal controls.
You are a strong, clear and effective communicator with staff, board members, donors, sponsors,
clinical partners, vendors and other stakeholders.
You value collaboration and work effectively across teams and with external partners in a collegial,
service-oriented manner.
You have demonstrated problem-solving capacity identifying issues, evaluating risk and applying
sound judgment to develop viable solutions.
You are experienced in project management, with an ability to juggle multiple competing priorities in a
fast-paced environment, meeting deadlines with minimal supervision.
You have an impeccable attention to detail, maintaining accuracy in financial, HR, administrative,
compliance and event functions.
You bring a high level of confidentiality and integrity, handling sensitive organizational, personnel and
financial information with discretion and professionalism.
You seek continuous improvement to strengthen systems, technology utilization, workflows, controls
and organizational effectiveness.
QUALIFICATIONS
Required
● Bachelor’s degree in Business Administration, Finance, Nonprofit Management, Human Resources, or
a related field.
● Minimum of five years progressively responsible operations management experience, preferably within
a nonprofit, healthcare, foundation, association, or similarly complex organization.
● At least two years of direct HR administration or management experience.
● Demonstrated experience in financial reporting, budget management, GL review, and variance analysis.
● Demonstrated experience managing large-scale events or conferences, including venue and vendor
management. Sponsorship experience is strongly valued.
● Strong project management, organizational, written communication, and verbal communication skills.
● Intermediate to advanced proficiency in Microsoft Office Suite, particularly Excel.
● Ability to manage multiple priorities and deadlines with accuracy, discretion, and independent judgment.
Preferred
● Nonprofit management or healthcare-related organization experience.
● Experience supporting a Board of Directors and preparing Board-ready financial or operational materials.
● PHR, SHRM-CP, or comparable HR certification.
● Experience with HR, payroll, accounting, and CRM systems. Blackbaud Raiser’s Edge a plus.
● Previous experience supervising, coaching, or coordinating staff.
● Experience leading organizational change, process improvement, or technology implementation.
WHAT WE CAN OFFER
● Hiring Range: $98,000 – $115,000
● Full-time (40 hours per week), exempt position
● Hybrid position with first 60 days in Aurora office
● 100% paid Medical, Dental, and Vision Health Benefits for employee only
● Vacation, Sick and Paid Holidays: 80 hour PTO, 11 paid holidays, 2 floating holidays
● Life benefit policy
● 403B offering with Empower, matching at different levels and time
APPLICATION INSTRUCTIONS
This position is being managed by Rooted Hire, a trusted recruitment partner.
Qualified applicants are encouraged to upload their resume and a cover letter summarizing interest in
the position and relevant skills/experience here: https://bit.ly/CDFFinanceandOpsApp
The application deadline is Monday, October 12, 2026. No phone calls, please.
POSITION NOTICE
This job description is intended to describe the general nature and level of work performed and should not
be construed as an exhaustive list of all responsibilities, duties, or qualifications. The employee may be
asked to perform other related duties as required by the Executive Director.
