Summary
Description
Title: Accountant
Department: Finance
Position Reports To: Chief Financial Officer
About Butterfly Pavilion: At Butterfly Pavilion, (BP) we transform the way people think about invertebrates. These small but mighty animals that surround us are so much more than people think. They are everywhere because everything depends on them. They are the hidden heroes of the animal kingdom. As the leader in invertebrate knowledge, inspiration and connection, Butterfly Pavilion works to foster an appreciation of these critical animals by educating the public about the need to protect and care for threatened habitats globally, while conducting research for solutions in invertebrate conservation. Whether it is providing unique, firsthand learning experiences in our exhibits and educational programs, conducting new research that sets the standard for zoos across the country or building innovative solutions for species and habitat conservation in countries around the world, Butterfly Pavilion is leading the way in ensuring invertebrates are protected for the future.
Our Core Values are a large part of who we are as an organization:
-
Make Science Cool
-
Love What You Do
-
Go Above and Beyond
-
Lead Change
-
Know Your Stuff
-
Be Positive
-
Welcome All
These aren't just words, but words to live by here at Butterfly Pavilion.
FLSA Status & Classification: Exempt | Full-Time
Work Schedule: 4 days onsite, 1 day remote | Monday through Friday | 5 days/week |
Hiring Salary Range: $70,000 -$75,000 per year; starting salary is based on relevant experience.
Benefits:
-
Medical, Dental, Vision, Basic Life/AD&D, LTD, STD, and Employee Assistance Program
-
Voluntary Life, ID Shield, Legal Shield, and Pet Insurance plans available
-
Retirement Savings 401(k) Plan with employer match
-
Paid holidays, vacation, sick time
-
Two personal holidays per year
-
Butterfly Pavilion Membership and 25% Gift Shop discount
Position Summary: The Accountant is responsible for the accuracy, integrity, and day-to-day execution of Butterfly Pavilion’s financial operations. The role manages core daily and monthly accounting functions, including Accounts Payable, Accounts Receivable, balance sheet reconciliations, journal entries, and general ledger maintenance in accordance with GAAP and nonprofit reporting standards. The Accountant oversees the processes required to ensure accurate financial reporting, assists with grant management and budget monitoring, and supports organizational compliance through preparation for annual audits and the timely filing of required state and local tax reports.
Working closely with the CFO, the ideal candidate brings strong technical accounting skills, excellent attention to detail, and a collaborative, solutions-oriented spirit to a mission-driven environment.
Essential Functions & Responsibilities:
Accounting Operations & Financial Reporting
-
Process and manage all Accounts Payable using electronic systems (currently Ramp).
-
Process Accounts Receivable, deposits, and daily revenue recording.
-
Reconcile bank and credit card accounts.
-
Maintain accurate files and reports for AR/AP, bank statements and financial documentation.
-
Enter monthly journal entries, including payroll entries.
-
Lead monthly close processes and complete all balance sheet reconciliations.
-
Maintain and manage the general ledger and chart of accounts in accordance with GAAP and nonprofit reporting standards.
-
Ensure accurate tracking of restricted and unrestricted funds.
Compliance, Grants, & Audit Support
-
Track and monitor grant expenditures and reporting requirements.
-
Support budget monitoring and variance analysis.
-
Prepares and files monthly State, Local, and City Sales and Use tax.
-
Assist with preparation for annual audit and maintain audit-ready documentation.
Collaboration & Organizational Engagement
-
Report directly to and support the CFO in all core accounting functions.
-
Respond to vendor inquires in a timely and professional manner.
-
Develop a working knowledge of all aspects of Butterfly Pavilion business, including education, research and conservation efforts.
-
Represent Butterfly Pavilion with professionalism and integrity in all interactions, demonstrating our cultural commitment to Butterfly Pavilion’s mission.
- Contribute to collaborative, team-oriented work environment.
- Perform other duties consistent with the scope and responsibilities of the role, as assigned.
Position Qualifications and Experience:
- Bachelor's degree in Accounting or similar required
- General ledger experience required
- 2-5+ years of Nonprofit Accounting Experience strongly preferred
- Solid understanding of GAAP
- Experience with QuickBooks and/or Sage Intacct preferred
- Experience with grant accounting preferred
- Proficient technology skills, including advanced skills with Microsoft Office and Excel
- Understanding of system integrations and financial software workflows
- Strong project and time management skills
- High attention to detail and accuracy
- Ability to work independently and collaboratively
- Analytical thinking and problem solving skills
- Initiative and sound decision-making
Work Environment & Physical Requirements:
Work Environment
While performing the responsibilities of the Accountant, these work environment characteristics are representative of the environment the Accountant will encounter. Reasonable accommodations may be made to enable people with disabilities to perform the essential functions of the Accountant.
While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts. The noise level in the work environment is usually quiet to moderate loud.
Physical Demands
These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions within this position. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions of the Accountant.
While performing the responsibilities of Accountant, the employee is required to talk and hear. The employee is often required to sit and use his or her hands and fingers, to handle or feel. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. Vision abilities required by this job include close vision. Additional daily physical requirements can include the following:
Ability to sit for long periods of time doing computer work.
Ability to operate a variety of office equipment.
Ability to use telephone and computer to communicate and follow written and verbal instructions.
How to Apply:
Applicants must submit a Resume and Cover Letter to https://www.paycomonline.net/v4/ats/web.php/portal/9487C88E12D0FCF4A16B10C9D7573F1E/jobs/63032. Position is open until filled. No phone calls or drop in's please.
Butterfly Pavilion is an Equal Opportunity Employer and encourages people of all backgrounds to apply for open positions and does not discriminate on the basis of race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty or veteran status.
