Summary
Description
Since 2018, Colorado Media Project (CMP) has served as a central hub for a broad coalition concerned with the decline of reliable local news. We bring together civic leaders, students, academics, philanthropists, journalists, and others to address this challenge. As a nonpartisan philanthropic initiative, CMP works to advance innovations that strengthen Colorado’s local news, making it more equitable and accountable to the public. CMP operates as a funder, catalyst, and advocate within this dynamic environment.
CMP is a fiscally sponsored project of Rose Community Foundation. To date, we've raised over $6 million and made more than 280 grants to newsrooms and projects across Colorado. Our vision is a future where all Coloradans have access to high-quality local news and information they trust to engage with their communities and participate in democracy.
In February 2024, CMP became a local chapter of Press Forward, a national campaign to strengthen democracy by revitalizing local news. This partnership expands our capacity to support Colorado's news and information needs.
Position Summary
The Administrative/Operations Manager is essential to the smooth and efficient functioning of the Colorado Media Project, particularly in our remote work environment. This role provides key support to the Executive Director, manages organizational systems and processes, and coordinates important administrative, financial, and operational functions that allow CMP to effectively achieve its mission.
Key Responsibilities
-
Executive Support:
-
Provide comprehensive administrative support to the Executive Director, including calendar management, email assistance, travel arrangements, and support for special projects.
-
-
Operations Management & Financial Administration:
-
Develop and maintain organized digital files, records, and effective operational systems.
-
Manage relationships and agreements with vendors, including renewals and ensuring compliance.
-
Track organizational expenses and assist with budget monitoring.
-
Collaborate with our fiscal sponsor to ensure timely and accurate finance and grant reporting, meeting all requirements.
-
Maintain contact databases and communications lists.
-
Serve as the point of contact for CMP’s coworking space arrangements, if applicable.
-
-
Project and Team Coordination:
-
Support project management by tracking progress and deadlines for key organizational initiatives.
-
Develop and maintain organizational calendars and coordinate team schedules, including travel logistics for staff as needed.
-
Provide administrative support to staff, including document preparation and meeting scheduling.
-
-
Stakeholder and Event Support:
-
Coordinate Executive Committee activities, including scheduling meetings, preparing materials, and managing follow-up.
-
Assist with planning and executing the annual convening and funder meetings.
-
-
Development and Ecosystem Support:
-
Assist with development operations, including donor database management, gift processing, and reporting.
-
Offer administrative and resource coordination support to partners in the local news ecosystem as needed and able.
-
Qualifications
-
Associate’s degree or equivalent experience in business administration, nonprofit operations, or a related field. (A Bachelor’s degree is a plus).
-
A minimum of three years of experience in office administration, operations, or a similar role, ideally in a remote or non-profit setting, including experience with expense tracking and supporting reporting requirements.
-
Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines effectively in a remote work environment.
-
High attention to detail and accuracy, particularly with financial information.
-
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets, Drive, Calendar), and experience with or ability to quickly learn project management software (e.g., Asana, Trello), CRM systems, and basic expense tracking tools.
-
Good written and verbal communication skills.
-
Solid problem-solving and decision-making abilities.
-
Ability to work independently, manage multiple priorities, take initiative, and work in a hybrid setting with 1–2 days per week in the downtown Denver office.
-
Discretion and the ability to handle confidential information with professionalism.
-
Helpful Attributes:
-
A genuine interest in the Colorado Media Project's mission.
-
A collaborative and adaptable approach to teamwork.
-
A proactive attitude towards improving processes and efficiency.
-
Compensation and Benefits
The hiring salary range for this position is $50,000 to $55,000 annually, commensurate with experience.
Colorado Media Project is fiscally sponsored by Rose Community Foundation, which offers a competitive benefits package. This includes employer-supported health, dental, vision, and life insurance; short- and long-term disability coverage; a 403(b) retirement plan with an annual employer contribution after one year of employment; flexible spending accounts; an employee assistance program (EAP); generous paid time off including holidays; and support for professional development. We value our team's contributions and support their professional growth.
To Apply
We invite qualified candidates to apply for this important role. Please submit a resume and a cover letter.
In your cover letter, please:
-
Explain your interest in the Administrative/Operations Manager position at Colorado Media Project.
-
Briefly describe how your skills and experience align with the Key Responsibilities and Qualifications.
-
Mention your connection to or interest in CMP's mission.
Applications will be reviewed as they are received. While the position will remain open until filled. We encourage interested candidates to apply promptly.
Colorado Media Project is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees. We encourage individuals of all backgrounds to apply.
