Business Operations Manager

Summary

Description

Founded by the team behind Exceptional Admins (EA), Exceptional Talent Group (ETG) brings the same trusted recruiting philosophy to a broader range of business-critical roles. Together, we partner with organizations to source professionals who strengthen operations, leadership, and business performance. Our approach goes beyond resumes, focusing on how candidates communicate, solve problems, and contribute so every placement supports long-term success for both the individual and the organization.

ETG is seeking a professional for an opportunity with an Energy (Wind and Solar) company located in the Longmont, CO area. This role will serve both in-person and remotely.

About the Company and Team

Founded in 2008, the company has built a strong reputation delivering engineering, construction, and field services that support critical energy infrastructure across the western United States. While the company has an established history, it is now entering one of the most exciting chapters in its evolution—intentionally redesigning how the business operates to support its next stage of growth.

Over the past several months, the leadership team has invested heavily in strengthening the organization's operational foundation. From documenting company-wide playbooks and modernizing systems to embracing AI-enabled workflows and refining internal processes, the company is building an operating model designed to create greater clarity, consistency, and scalability. Rather than simply growing, the company is focused on growing well.

Led by an engaged founder and CEO, the organization values ownership, curiosity, and continuous improvement. Employees have the opportunity to work cross-functionally, contribute ideas, and help shape how the business evolves. The team operates in a collaborative hybrid environment from its headquarters in Longmont, Colorado, where professionals across operations, field services, commercial, finance, and corporate functions work together toward a shared mission.

Hiring goal

The CEO is seeking a Business Operations Manager who is ready for a meaningful next step in their career. This is an opportunity for a high-capacity professional who has built a strong operational foundation and is eager to expand their scope, influence, and leadership within a growing organization.

Reporting directly to the Founder and CEO, this role will become a trusted operational partner, owning the day-to-day business infrastructure that allows the leadership team to stay focused on growth. From managing cross-functional priorities and supporting finance, HR, and technology vendors to improving processes and introducing greater operational consistency, this individual will play a pivotal role in how the business scales over the coming years.

The ideal candidate thrives in environments where there is more opportunity than structure. They are naturally curious, highly organized, and energized by solving problems, improving systems, and bringing clarity to complexity. Rather than waiting for direction, they take initiative, embrace new technology, and enjoy creating better ways of working. For the right person, this role offers the rare opportunity to grow alongside an organization that is intentionally investing in its people, processes, and future.

Job Scope

Vendor Management & Financial Operations — 30%

Work in collaboration with external vendor business partnerships while supporting financial activities.

• Manage relationships with key external partners including finance, HR, legal, and IT providers.

• Track recurring operational deliverables and renewals to ensure deadlines are consistently met.

• Work with the in-house Accountant and fractional finance team on recurring accounting and financial activities.

• Support operational workflows with accounts payable, payroll, reporting, budgeting, and financial administration.

Project Management & Business Systems — 20%

Support operational initiatives that improve how the organization works.

• Coordinate cross-functional projects from planning through implementation.

• Improve business workflows through documentation, automation, and AI-enabled processes.

• Support implementation and optimization of business systems including Microsoft 365, ClickUp, SharePoint, Hubspot, and emerging technologies.

People Operations & Administration — 20%

Provide operational leadership for internal people functions while supporting a positive employee experience.

• Directly manage the HR Coordinator and future in-house Accountant.

• Work in collaboration with the external HR vendor partner on all onboarding and employee lifecycle activities.

• Partner with fractional HR resources to ensure compliance, policy administration, and HR initiatives remain on track.

• Assist leadership in building scalable people processes as the organization grows.

• Organize and lead HR activities with direct reports.

Office Operations — 20%

Serve as the office go-to, ensuring day-to-day office operations and needs are handled.

• Own the day-to-day coordination of office operations (e.g., office supply ordering, restocking items).

• Develop, document, and continuously improve operational processes and company playbooks.

• Work in tandem with the CEO on any change initiatives.

• Build organizational capacity by identifying opportunities to improve efficiency, leverage AI, and strengthen internal systems.

Special Projects — 10%

Serve as a trusted business operations partner to the CEO.

• Work in tandem with the CEO, absorbing ownership of operational responsibilities that allow the CEO to remain focused on strategic priorities.

• Support business initiatives, research, vendor coordination, and organizational planning.

• Lead special projects that span multiple business functions.

• Contribute to future organizational growth initiatives, including expansion of the leadership team and business operations.

Desired Background and Attributes

Candidates will be considered in totality of their skills and experience versus strict interpretation of “must haves.”

• Previous experience managing direct reports, required

• Finance and billing software experience, required (e.g., Ramp, Concur)

• Hubspot experience, a big plus

• Strong knowledge and experience leveraging AI tools, a big plus (Familiar with ClickUp (using as a workspace) + Claude (e.g., building systems)

• Prior responsibility with business operations financials and people management, required

• Energy industry background, a big plus

• Small business environment experience (<45 ppl), a plus

• Holds a project management certification, a plus

• Has experience working directly with a Founder of small company, a plus

• Proficient with Microsoft Office Suite

• Business or Finance experience, a degree or immediate experience in real-time, desired

• Recognized as someone who is respectful, agile, and excellent with follow through

• Self-starter and innovative thinker

Company Offerings

• Salary: $95k to 105k

• Hours: 8-5pm in a new office located in Longmont with a hybrid work schedule

• 401(k): Eligibility begins the first of the month following 90 days of employment for the 401k. Match options are available at 3% or 5% for different contribution levels. All are fully vested immediately with 4% match for the year.

• PTO: Unlimited, for personal and holiday time off.

• Healthcare: Eligibility begins the 1st of the month following 30 days of employment. Company offers options for Medical, Dental, and Vision plans. Employees may opt-in to additional benefits through ADP partnership including Life Insurance, Pet Insurance, Legal, AD&D, FSA, HSA.

• Parking: Parking lot at the office.

Interview Process

While schedules occasionally shift, here's what candidates can generally expect throughout the hiring process.

1. Initial Introduction

• 15-minute introductory phone conversation with an Exceptional Talent Group team member.

2. Beyond the Resume

• Candidates advancing to the next stage will complete a Workplace Big Five™ trait assessment (approximately 9 minutes).

• 30-minute recorded video interview with an Exceptional Talent Group team member.

3. Meet the Team

• First client interview: 30-minute video meeting with the Founder & CEO.

• Second client interview: 60-minute in-person meeting with members of the leadership team.

• Optional final conversation: 30-minute phone call with one or two team members.

4. Final Decision

• Professional reference conversations.

• Hiring decision.

This opportunity may be a great fit if:

The professionals who find the greatest success—and fulfillment—in this role typically connect closely with most of the following:

1. You are looking for more than a job—you want a role where your ideas, initiative, and work genuinely influence how a business grows.

2. You enjoy bringing structure to complexity and naturally create order when others see chaos.

3. Joining a growing company where you can help build systems, improve processes, and shape the future excites you.

4. You are exceptionally self-directed and rarely wait to be told what needs to be done.

5. New technology and AI energize you. You're naturally curious and enjoy finding better, faster, and more effective ways to work.

6. You thrive in fast-moving environments where priorities evolve, ambiguity exists, and every week looks a little different.

7. You enjoy balancing strategic projects with the operational details that keep a business running smoothly.

8. You would describe yourself as ambitious, humble, resourceful, and someone who consistently follows through on your commitments.

Harness Energy provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Employment is contingent upon you successfully completing the vetting process and passing verification of references and employment, drug test and background investigations.