Summary
Description
Who We Are:
System Administration, which also houses the Office of the President, is located in the uptown neighborhood of Denver with a few smaller offices located on the campuses. Many of our departments support the educational and research missions of the four University of Colorado campuses, but System Administration is not considered a campus. We provide diverse opportunities for professional development, innovation, and collaboration with talented staff and faculty. Learn more about CU System Administration.
Position Summary:
The missions of the Office of Government Relations are to support the University's efforts of building effective relationships between the University and the State and Federal governments.
The State Relations Coordinator is a member of the University of Colorado Office of Government Relations team, and reports to the Senior Director of State Relations. This position assists with work on the state relations' priorities for the University of Colorado (CU) by performing a broad range of administrative duties.
Where You Will Work:
This role is eligible for a hybrid schedule, working some days from home and some days in office.
Diversity and Equity:
The University of Colorado System Administration Office is committed to recruiting and supporting a diverse workforce. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans.
Duties & Responsibilities:
Duties and responsibilities of the position include, but are not limited to:
- Assists with the state legislative session by drafting and updating legislator bios, maintaining and creating databases and contact lists, assisting with research requests;
- Works with the Senior Director of State Relations to research, analyze, and report upon a wide-range of legislative policy and procedural matters, both in the normal course of business, and in response to requests from the VP, Senior Director, university constituencies, and Government officials, as appropriate;
- Under the supervision of the Senior Director of State Relations, prepares reports and notes while covering and representing the University at committee hearings and meetings when necessary;
- Coordinates with VP and Senior Director of State Relations on the development of invitation lists for campus events and outreach meetings for legislators attendance;
- Works with the Senior Director of State Relations on election coverage by tracking primary and general election results, drafting update reports and elected official biographies for use by Regents, System Administration and Chancellors;
- Manages the scheduling of meetings, updating calendars and preparing corresponding materials for VP of State Relations, Senior Director of State Relations, and Senior Advisors for State Relations & Public Policy;
- Provides logistical support for meetings, tours and events including assisting with securing parking, food, and venues; sending invitations, collecting RSVP's and staffing select events; preparing thank you letters, and assisting with other items as needed for the success of the specific event;
- Manages travel arrangements for State Relations team including preparing itineraries and expense reimbursement reports and making travel reservations;
- Supports operations for Denver office, including office budgets, contracts, and travel; approves A-card transactions; coordinates payment of bills in a timely manner, and under supervision of Senior Director of State Relations, helps to manage relationship with building management including safety issues, lease issues, and suite maintenance;
- Assists with a variety of duties including filing; purchasing supplies; preparing expense system reports, making deliveries and attending meetings that are relevant to the position;
- Drafts a variety of documents including correspondence, emails and reports, including assisting the Senior Director of State Relations on preparing the department’s newsletter for the state team;
- Assists with special projects including regent outreach activities and others as they arise;
- Manages the state team’s social media accounts;
- Works to coordinate strategic coverage of events and meetings for the department;
- Works with Senior Director of State Relations to resolve constituent requests from legislators regarding issues on campuses;
- Oversees the maintenance of office tracking spreadsheets and databases;
- Supports Senior Director of State Relations in managing football invitations and ticketing for state elected officials and congressional members, as well as invoicing and receipt of monies for their purchased tickets;
- Oversees the systematic relationship building and coverage of internal constituencies;
- Performs other duties as assigned.
What We Offer:
Salary: The anticipated hiring range has been established at $65,000-$70,000.
CU System Administration takes into consideration a combination of the selected candidate’s education, training and experience as it relates to the position, as well as the position’s scope and complexity, internal pay equity and external market value when determining a salary level for potential new employees.
Benefits: With our unparalleled range of benefits, including top-notch healthcare, comprehensive wellness programs, enriching professional development, and a dynamic work-life balance, we ensure your holistic growth and happiness.
- No-cost or low-cost medical & dental plan options, some inclusive of IVF assistance.
- Disability, Life, Vision Insurance options.
- Multiple retirement planning options including a mandatory 401(a) plan where CU contributes 10% of your gross pay, a 401k or 403b plan and a 457 deferred compensation plan.
- Pre-tax savings plans, such as Health care and Dependent care flexible spending accounts.
- Embrace a healthy work-life balance with ample sick and vacation leave, along with at least 12 paid holidays. This includes a dedicated week off for winter break.
- 6 weeks of parental leave to adjust to the joys of parenthood.
- A tuition benefit program for you and/or your dependents.
- Free RTD EcoPass and Free Onsite Parking at our 1800 Grant Street Office.
- Many additional perks & programs with the CU Advantage.
Additional taxable fringe benefits may be available.
For more information on benefits programs, please review our Comprehensive Benefits Guide.
Access our Total Compensation Calculator to see what your total rewards could be at CU. (This position is a University Staff position)
Qualifications:
Minimum Qualifications:
Please ensure your resume includes any and all relevant experience to be accurately assessed against these qualifications. You must meet all minimum requirements listed at the time of application to be considered for this role.
- Bachelor's degree or equivalent experience substituted on a year-for-year basis.
- One (1) year of office experience in higher education, government, or related work environment.
Preferred Qualifications:
- A relevant graduate degree or coursework.
- Two (2) years of related experience.
- Experience working in Government Relations in a higher education institution.
Knowledge, Skills, and Abilities:
To be successful in this position, employees will need to know the following:
- Demonstrated excellent oral and written communication skills.
- Self-starter with good judgment and strong interpersonal skills.
- Team player with strong organizational skills and attention to detail, and the ability to work independently.
- Able to multi-task and prioritize work accordingly to meet deadlines while staying on task with daily assignments.
- Possess advanced computer skills using Microsoft Office Suite (e.g. Word, Excel, PowerPoint, Outlook).
How to Apply:
For full consideration, please attach the following as separate documents to your application:
- A cover letter identifying the job specific minimum qualifications you possess
- A resume including any and all relevant experience to be accurately assessed against the qualifications listed in the posting.
Please ensure you check the “Job Specific Attachments” box next to each document on the “Required Documents” page of the application for the appropriate documents to be attached.
Per the Colorado Job Application Fairness Act, you are not required to provide your date of birth, dates of school attendance, or dates of graduation on your resume or cover letter. If an application requires additional materials, such as a transcript or certification, you may redact identifying information relating to your date or birth, dates of school attendance, or dates of graduation.
When to Apply:
For full consideration completed applications must be submitted by November 22nd. Reference checking is a standard step in our hiring process. You may be asked to provide contact information, including email addresses, for up to five references as part of the search process for this position. *Please note: All application materials must be submitted through CU Careers; emailed materials will not be considered.*
Sponsorship Statement:
We are unable to sponsor applicants for work visas for this position.
Background Check Statement:
The University of Colorado is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial history, motor vehicle history and/or fingerprinting background check. The Immigration Reform and Control Act requires that a verification of employment eligibility be documented for all new employees by the end of the third day of work. The University of Colorado is committed to diversity and equality in education and employment.
ADA Statement:
We are committed to an inclusive and barrier-free search process. We provide accommodations for applicants requesting accommodation through the search process such as alternative formats of this posting. Individuals with disabilities in need of accommodations throughout the search process should contact the ADA Coordinator at: systemhr@cu.edu.
