Summary
Description
Description
Center for Secure and Modern Elections is hiring an Executive Assistant. This position will require project management, administrative support, and principal management for the Executive Director of a project focused on legislative modernization.
The position will include, but is not limited to, scheduling support, document tracking/creation/editing, setting agendas, organizing group calls, working with consultants, and managing a project-wide to-do list. The Executive Assistant role is intended to increase the efficiency of the Executive Director and the whole team and, therefore, the efficiency of the project as a whole.
Responsibilities:
Administrative Assistance to the Executive Director and Team: 40%
- Manage, organize, and prioritize the Executive Director’s calendar, scheduling, and travel planning
- Prepare meeting agendas, take meeting notes, and provide meeting summaries
- Facilitate communication with internal and external stakeholders through inbox management, serving as the point of contact when the Executive Director is unavailable
Scheduling + Extended Team Support: 30%
- Work with internal and external stakeholders to schedule meetings and represent RPS when the Executive Director is unable to do so
- Build and maintain calendars for the Executive Team and other staff as needed to increase productivity and ensure staff’s time is allocated efficiently
- Coordinate events with partners and external stakeholders on behalf of RPS
General Operations: 30%
- Serve as point of contact with fiscal sponsors, account teams, and partners to ensure timely contract execution
- Review and track day-to-day operating tasks to ensure timely completion of program plans and tasks
The Ideal Candidate:
- Is a detail-oriented self-starter with the ability to prioritize and make decisions
- Maintains a high degree of integrity and confidentiality
- Is comfortable working with stakeholders of diverse political backgrounds
- Is a creative and solution oriented problem solver
- Thrives in a fast-paced environment
- Is flexible and able to work in a remote structure with a small team
Skillset and Background:
- 1 – 3 years experience in a position supporting a senior executive or similar professional experience
- Excellent written and verbal communication skills
- Excellent computer skills, including Google Suite and Microsoft Suite
- Experience with Slack and Asana preferred
- Bachelor’s degree preferred
Comprehensive benefits package from first day of employment includes 100% employer-paid health, dental, and vision insurance for employees (and their families); 401k with automatic 3% employer contribution and employer match up to 3%; 120 hours vacation leave, 80 hours of health leave, up to 2 days of casual leave, and 13 paid holidays. Employees are eligible for 12 weeks of paid family and medical leave after 90 days of employment.
