Summary
Description
ABOUT ROSE COMMUNITY FOUNDATION
Rose Community Foundation strives to strengthen local communities, expand opportunities and address critical needs in Greater Denver and beyond through values-driven philanthropy across a range of issue areas including health, economic opportunity, education, Jewish life and more. The Foundation envisions a thriving region strengthened by its diversity and generosity, and it utilizes the varied tools at its disposal – grantmaking, advocacy, convening, investments and philanthropic services – to advance this aspiration.
Rose Community Foundation originated from the 1995 sale of Rose Medical Center, founded by the Jewish community in the late 1940s at a time when Jewish doctors and doctors of color were denied hospital privileges elsewhere due to discrimination. Since the Foundation’s inception three decades ago, Rose Community Foundation has granted more than $450 million to nonprofit organizations and initiatives in the seven-county Greater Denver area and beyond. The Foundation has $433 million in total assets under management, with annual grantmaking and distributions of nearly $30 million – roughly $11 million of which are the Foundation’s annual discretionary grantmaking dollars and approximately $10 million of which are granted from donor-advised funds to nonprofit organizations of their choosing around the state, country and world.
SUMMARY
Rose Community Foundation seeks an Office Manager to manage the front desk, oversee office facilities and daily operations, assist with administrative functions, and support Foundation events. The Office Manager is organized, dependable, proactive, and hospitality-oriented with a passion for community. The Office Manager is a member of the Finance and Administration team, which ensures the Foundation’s resources – financial, physical, technological and human – effectively and efficiently power its impact in the community.
Across our team, we value humor, curiosity, humility, self-awareness, empathy, integrity and ethics. Rose Community Foundation strives to continually evolve and has an organizational orientation towards growth and learning; we look for team members who demonstrate flexibility and a growth mindset. This individual will be a team player contributing to a positive work environment, finding professional alignment with the Foundation’s vision of a thriving Greater Denver region strengthened by its diversity and generosity, adding positively to and consistently demonstrating the Foundation’s organizational culture, and consistently upholding the Foundation’s values of inclusion, opportunity, empathy, community and collaboration.
DUTIES AND RESPONSIBILITIES
- Staff the front desk, including managing suite access, answering and directing phone calls, and welcoming guests to the space
- Manage and maintain the physical items in the office, including all fixtures, furniture, equipment, and supplies
- Ensure the proper appearance, maintenance, and organization of all common areas, including the lobby, meeting rooms, wellness room, and kitchens, as well as office storage areas
- Serve as the primary contact for onsite meetings, including scheduling and setting up meeting spaces, providing support for audiovisual equipment, managing catering, and supporting meeting attendees
- Provide support for Foundation event planning and execution in collaboration with departmental leads and serve as the primary event coordinator for All-Staff events (on and offsite)
- Serve as the primary liaison for vendors and partners, including building management, office supply and equipment vendors, and relevant service providers
- Manage office security and safety initiatives including maintaining and educating staff about the office disaster plan and coordinating trainings with outside vendors on safety and security topics
- Perform general office administrative functions including receiving and distributing mail, logging and filing incoming checks, maintaining records in the Foundation’s database and filing systems, and tracking and submitting office expenses
- Plan and implement process improvements related to general office procedures
- Serve as backup to the Executive Assistant to the President and CEO
- Other duties as assigned.
SUPERVISOR RELATIONSHIP
The Office Manager reports to the Director of Talent and Administration and does not have administrative support or direct reports.
QUALIFICATIONS, EXPERIENCE AND SKILLS
Required
- Six years’ experience in office or facilities management
- Experience providing excellent customer service to diverse external and internal stakeholders
- Strong technology skill set, including experience with a range of databases, software, and equipment, including Office 365 (particularly Teams, Teams phones, and Outlook), CRM systems, Zoom, and audiovisual equipment
- A self-starter and team player who takes direction and feedback well, can successfully work collaboratively, independently, and proactively – with patience and humor as may be needed.
- Strong sense of pride and ownership over the feel, appearance, hospitality, and efficiency of the Foundation’s office
- Exceptional attention to detail and commitment to producing and delivering clear, accurate written and verbal communications and ensuring consistency and quality across deliverables and interactions
- Demonstrated ability to plan, prioritize and track multiple work streams under deadlines
- Able to occasionally work outside traditional office hours to support projects and events occurring before/after hours or on weekends.
Preferred
- Bachelor’s or associate degree or equivalent life and work experience
- Experience in the nonprofit sector, hospitality industry, and/or event planning
- Working knowledge of Foundant’s CommunitySuite
- Understanding of Jewish customs and cultural practices, or willingness to learn
- Fluent in Spanish (spoken and written).
SALARY AND BENEFITS
This full-time, exempt position’s hiring range is $69,850 – $85,400. Offered salary is commensurate with internal equity and salary ranges, local and national sector benchmarks, and candidate’s relevant qualifications, experience and skills. Rose Community Foundation offers a competitive benefits package including employer-supported health, dental, vision and life insurance; short- and long-term disability coverage, a 403(b)-retirement plan (including an annual employer contribution after one year of employment), flexible spending account, employee assistance program (EAP), generous paid time off including holidays, professional development opportunities and a matching gift program.
WORKPLACE
Fully renovated office with a collaborative environment located in a building with a café, gym, secure indoor bike parking, covered employee parking and convenient access to parks and trails. While we operate on a structured hybrid model where staff have the option to work remotely/in community up to two days per week, the nature of this position requires in-office work five days per week. Please note that the Foundation expects all team members to be fully vaccinated (including boosters, if eligible) against COVID-19.
HOW TO APPLY
Please submit your application, including a resume and cover letter, using this link: https://secure.entertimeonline.com/ta/RCFA5423T.careers?ShowJob=805447938.
Please upload your cover letter under “Other Documents.” No phone calls or additional email messages. Applications will be reviewed on a rolling basis, with applications submitted by January 16 receiving priority.
EQUAL EMPLOYMENT OPPORTUNITY
At Rose Community Foundation, we are committed to fostering a workplace that embraces equal opportunities for all, including an inclusive and diverse workforce. Our hiring practices aim to reflect our values of fairness, transparency, and merit-based selection, ensuring every candidate has equal access to opportunities.
