Summary

The Operations Manager supports the Executive Director, staff, and the Board of Directors of Community Foundation of the Gunnison Valley (CFGV) by managing core operational functions. This includes managing or assisting with management of several key areas, including but not limited to: finance, compliance, policy management, office administration, human resources coordination, information technology, program and development support, and general operations.

Description

Areas of Key Responsibilities

Finance & Accounting

Provide guidance and recommendations on finance‑related issues
Serve as in‑house support to the outsourced bookkeeping/accounting service
Prepare documentation for the annual audit and Form 990
Collaborate with the external accountant to produce timely and accurate financial statements and reports for the Executive Director, Finance Committee, and Board
Coordinate the development of the annual budget with staff and Board committees
Manage accounts payable and vendor relationships

Compliance

Maintain required state filings and remittances with the State of Colorado
Coordinate charitable solicitation registrations/renewals in relevant states with contracted vendor
Lead pursuit of organizational effectiveness, including compliance with laws, regulations, and National Standards for U.S. Community Foundations
Assist in developing and monitoring effectiveness of operating policies and procedures

Office & Administrative Management

Establish, implement, and monitor administrative systems including operational processes and cross-functional support of programs and development
Oversee office supply inventory and electronic and paper filing systems
Coordinate maintenance of the physical office in collaboration with the landlord
Identify opportunities to improve systems and processes in organizational workflow
Provide general administrative support to the Executive Director and staff

Board & Committee Support

Attend and support meetings of the Board of Directors and committees as needed
Ensure that policies, resolutions, and meeting minutes are properly signed, stored, and maintained

Information Technology

Manage the acquisition, setup, deployment, and retirement of technology equipment
Oversee IT infrastructure, including computers, cloud‑based systems, copier, printers, and other hardware
Ensure regular system updates, upgrades, and compliance
Coordinate website updates from staff and Communications Contractor
Serve as site administrator for key cloud-based platforms, including Microsoft Office, Zoom, CommunitySuite, SMApply, and Mailchimp

Risk & Policy Management

Conduct annual reviews of insurance policies and coordinate updates with insurers
Implement and maintain a regular policy review and revision process
Draft new or revised policies as needed

Human Resources

Consult with the Executive Director and Board on staffing needs and goals
Coordinate with external HR partners on recruitment and onboarding
Manage onboarding logistics, including enrollment in employee benefit programs
Monitor and maintain employee benefits enrollments, updating as necessary
Oversee proper storage and maintenance of HR records

Program Support

Provide administrative and technical support for scholarship and grantmaking processes
Support the logistics of CFGV events, meetings, and review committees; assist in managing volunteers for special events

Donor Relations & Fund Development

Prepare quarterly fund statements and related communications with the Director of Philanthropy
Ensure timely acknowledgment of gifts
Support donor advised fund grant recommendations in partnership with the Director of Philanthropy

Other Duties

Support the Executive Director in advancing the strategic plan and Board goals
Perform additional duties as assigned

Skills & Qualifications

Required

Minimum 5 years of experience in office management or operations
Proficiency with Microsoft 365, Google Suite, and Zoom
Familiarity with Mailchimp or similar email/marketing platforms
Experience with accounts payable, accounts receivable, payroll, or similar financial tasks
High comfort level with learning and managing new software and databases
Outstanding organizational skills and exceptional attention to detail
Ability to take initiative and work both independently and collaboratively
Strong communication skills across a variety of audiences
Commitment to fostering equity and inclusion within CFGV and the broader community

Preferred

Experience in nonprofit administration
Knowledge of community foundations or other grantmaking institutions
Experience with CommunitySuite or other Foundant Technologies platforms

Benefits

Annual COLA and merit‑based increases are available. Full‑time employees are eligible to receive employer contributions to an employee-sponsored health reimbursement account, paid vacation and sick leave, and thirteen paid holidays. CFGV offers a flexible and supportive work environment, including the opportunity to arrange a hybrid work schedule.