Summary
Description
The Geological Society of America seeks to hire an Administrative Coordinator.
The Geological Society of America seeks an Administrative Coordinator to join our Team!
Job Title: Administrative Coordinator
Location: Boulder, Colorado; Washington, D.C.; Hybrid or Remote Options Available
Reports to: Director of Meetings
Employment Type: Full Time / Non-Exempt
Level / Salary Range: $24.00 – $28.00 per hour
About Us
The Geological Society of America (GSA), founded in 1888, is a global scientific society with members from academia, government, and industry in more than 100 countries. We are dedicated to advancing geoscience research, discovery, and education through publications, meetings, professional development, and other programs.
The Job
The Administrative Coordinator plays a crucial role in providing comprehensive administrative support within the Boulder or DC office. Key responsibilities include ensuring effective communication, managing project implementation, and overseeing a variety of administrative tasks in support of assigned programs. The role interacts directly with staff in a variety of departments, plus leadership and other stakeholders, including committee members and a variety of volunteers, requiring exceptional responsiveness and customer service. Additionally, the Administrative Coordinator is instrumental in developing and refining processes to achieve organizational goals. The person in this role will thrive in a fast-paced, member-centered, and mission-driven environment,
Key Essential functions include but are not limited to:
- Provides primary administrative support for assigned programs and departments, including support for senior leaders as requested. Manages scheduling, travel arrangements, reimbursement and invoicing processes upon request.
- Facilitates key aspects of assigned initiatives, such as the application, review, selection, tracking, fulfillment, and reporting for travel grant programs.
- Gathers and submits marketing text and website updates
- Inventories and replaces supplies as needed
- Answers help requests from members, attendees, volunteers, and program participants.
- Supports GSA committees and volunteer groups by scheduling meetings, taking minutes, and facilitating communication.
- Contributes to the success of GSA meetings by preparing materials, packing/shipping, supporting on-site activities, and efficiently completing pre-, during-, and post-meeting duties for assigned programs and projects
- Collaborates with departmental teams to gather data for statistics and create reports as requested.
- Answers phone, and monitors shared email inboxes.
- Ensures that shared files, inboxes, and calendars are up-to-date and organized to ensure accuracy.
- Provides the highest level of customer service, including timely responses to external and internal inquiries in a professional and friendly manner.
- Participates in GSA staff/team meetings, various committee meetings, and external engagements as required, with an emphasis on active virtual attendance via platforms like Zoom.
- Flexibility to take on other duties and collaborate across departments to support evolving organizational needs.
- Other duties as assigned.
Supervision:
- Does not supervise others.
Qualifications
- An Associate’s degree is required, though additional education or certifications will be favorably considered. At least two years of relevant administrative experience is preferred.
- Dedication to continuous learning, professional development, and innovation, actively seeking opportunities to enhance skills and contribute to the advancement of the organization.
- Highly detail-oriented with a commitment to accuracy and the ability to produce precise work consistently in a fast-paced, accountability-driven environment.
- Proficiency in MS Office, Adobe, Google Suite, iMIS, Asana, and online meeting platforms like Zoom is essential. The ability to quickly adapt to new software and systems is required.
- Exceptional verbal and written communication skills are necessary.
- Initiative, critical thinking, creativity, analytical reasoning, and effective process management.
- Ability to work both independently and collaboratively, with a professional demeanor and the capacity for mature judgment in interactions with all levels of society members, staff, and external contacts. Skills in building and maintaining diverse and multicultural relationships are crucial.
- A background or strong interest in geoscience and experience in non-profit or association settings is preferred.
- Required ability to maintain confidentiality and effectively organize and prioritize numerous tasks and deadlines.
- The highest ethical standards and strong commitment to upholding GSA’s scientific integrity initiatives and RISE policies are required.
Why Join GSA?
- Be part of a mission-driven organization advancing geoscience education and research.
- Lead impactful initiatives across publishing, community engagement, and e-commerce.
- Work in a collaborative, supportive, and innovative environment.
- Enjoy a flexible work schedule with hybrid and remote options.
Working Environment / Physical Activities
- Extensive computer work (six or more hours per day).
- Multiple projects and deadlines that create a demanding work environment are standard.
- GSA has offices in Boulder, Colorado, and Washington, D.C., and has a FlexFirst policy for remote and hybrid work, ensuring productivity and work-life balance.
- Travel: Requires occasional national and potential international travel.
The opportunity is a full-time, exempt, flexible position with a desired base in the Boulder, CO Headquarters with a Hybrid work schedule. The hourly rate is $24.00 – $28.00 per hour. GSA provides excellent benefits, including medical, dental, and PTO, which include paid holidays, life insurance, 403(b) retirement, and opportunities for professional development. Additional recognized time off includes Juneteenth and Indigenous Peoples Day in 2025.
If you are interested in this position, please review the full job description and submit a cover letter and resume to resumes@geosociety.org. Please note the “Administrative Coordinator Oct 2025“ position in the subject line. The anticipated start date is November 17, 2025.
Interested candidates are strongly encouraged to apply immediately. This posting will close on October 31, 2025.
GSA is committed to creating and maintaining a workplace where all employees have an opportunity to participate and contribute to the business's success and are valued for their skills, experience, and unique perspectives. This commitment is embodied in organizational policy and the way we do business at GSA, and it is an important principle of sound business management.
Equal Opportunity Employer: minority/female/disability/veteran.
