Summary
This role provides essential administrative support to staff and contributes to the productivity of our organization. The ideal candidate is detail-oriented, efficient, and committed to fostering a collaborative, purpose-driven work environment. You’ll assist with travel and expense coordination, scheduling, office management, and program support. The role reports to the Operations Director and is eligible for a hybrid schedule of 3 days per week on campus once training is complete.
Description
Key Responsibilities
- Arrange travel and submit expense reports for the Executive Director and Editor in Chief of The Pharos
- Schedule meetings as requested, manage calendars, and support event logistics.
- Order supplies, manage mail, and maintain general office organization.
- Provide administrative support to the Programs Manager during busy award cycles.
- Assist with internal communications and documentation.
- Help maintain systems and records that support program delivery and operational effectiveness.
- Assist other team members with office phone coverage and other tasks as identified
Qualifications
- Prior experience in administrative or office support, preferably in a nonprofit or mission-driven setting.
- Strong proficiency in Microsoft Office Suite, Salesforce, Monday.com, Zoom, and other productivity tools.
- Excellent attention to detail and time management skills.
- Strong written and verbal communication abilities.
- Ability to work independently and collaboratively in a dynamic environment.
Preferred Attributes:
- Familiarity with nonprofit operations and program administration.
- Experience with travel booking and expense reporting systems.
- A proactive, service-oriented mindset with a commitment to the organization’s mission.
Knowledge, Skills and Abilities
- Ability to work independently and collaboratively in a fast-paced, mission-driven environment.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Excellent project management skills to monitor timelines and ensure timely completion of each program.
- Ability to adapt to changing priorities and take initiative in problem-solving.
- Experience collaborating across teams and building effective working relationships with partners to achieve program objectives.
- Strong analytical, communication, customer service, and technical skills to support data-driven decision-making and continuous program improvement.
Salary & Benefits
$43,000 – $48,000 plus benefits – health, dental, vision, FSA, 403(b) plan with employer contribution, and on-campus parking.
Please send a cover letter and curriculum vitae/resume, along with salary requirements, to Wendy@alphaomegaalpha.org.
