Summary

Mackintosh Academy – Boulder, an independent K–8 school, is seeking a Business Operations Manager. This is an exceptional opportunity to work with bright, dedicated, and creative students and colleagues in a highly innovative and naturally beautiful setting. This is an exciting opportunity for a highly motivated, efficiency-minded, and mission-aligned individual to help strengthen and streamline our school’s operations while contributing as a key member of our collaborative administrative team.

Description

Business Operations Manager
Location: Boulder, Colorado
Employment Type: Full-Time, Onsite
Reports To: Head of School

Mackintosh Academy – Boulder, an independent K–8 IB World School, is seeking a Business Operations Manager for the 2025–2026 school year. Mackintosh is a co-educational school dedicated to serving gifted students through a values-based, globally minded, and inquiry-driven program. Mackintosh Academy presents an exceptional opportunity to work with bright, dedicated, and creative students and colleagues in a highly innovative and naturally beautiful setting.

This is an exciting opportunity for a highly motivated, efficiency-minded, and mission-aligned individual to help strengthen and streamline our school’s operations while contributing as a key member of our collaborative administrative team.

Position Summary
The Business Operations Manager plays a vital role in supporting both the daily operations and long-term sustainability of Mackintosh Academy – Boulder. Working closely with the Head of School and external financial partners, this position oversees human resources, internal financial systems, risk management, facilities, and technology. This is a hands-on role ideal for someone who thrives in a dynamic, collaborative, and values-driven environment.

Key Responsibilities:

Business Operations (60%)
– Business Office Support:

  • Serve as internal liaison to the school’s outsourced bookkeeping and CFO teams; ensure accurate coding, timely invoice submission, and reliable financial reporting

  • Manage internal business functions including credit card app management, purchasing, vendor contracts, insurance renewals, and compliance calendars

  • Support annual budgeting process and monitor actuals-to-budget throughout the year in collaboration with the Head of School and CFO

  • Oversee tuition tracking, payment plans, and liaise with families regarding billing questions

  • Ensure compliance with licensing, safety regulations, emergency preparedness protocols, and accreditation standards

  • Assist with grant and donation tracking as needed

Facilities Oversight

  • Directly manage the school’s Facility Manager who oversees daily maintenance, cleaning, and operations

  • Collaborate with the Head of School and Facility Manager to plan and implement long-range facilities maintenance and capital improvements

  • Oversee renovation and improvement projects; coordinate setup for meetings and events, including AV/tech needs; support staff training in facility use

  • In conjunction with Facility Manager, coordinate vendor scheduling for repairs, maintenance, and safety inspections

Technology Oversight

  • Oversee the school’s technology program, ensuring that classroom and staff technology needs are met

  • Provide oversight of the school’s external IT vendor; conduct annual vendor assessments

  • Manage the Blackbaud database system, including account setup, staff and family training, and ongoing system optimization

Human Resources (30%)

  • Serve as the primary HR contact for all staff; co-lead hiring processes in collaboration with hiring managers by overseeing job postings, applicant tracking, compliance requirements, and hiring best practices

  • Coordinate onboarding, benefits administration, and ensure adherence to HR policies and employment regulations

  • Source and attend relevant HR training; serve as liaison to Employers Council, the school’s external HR consulting partner

  • Maintain accurate personnel records and ensure compliance with employment laws and school policies

  • Coordinate payroll and benefits administration with third-party providers

  • Guide annual contract renewals and compensation adjustment letters

  • Support performance management systems, professional development logistics, and employee relations

Administrative Support (10%)

  • Serve as a member of the Administrative Team, which includes additional committee work such as serving on the Tuition Assistant committee, as well as the Risk Management committee

  • Support, maintain, and offer improvements to  key administrative systems and school operations

  • Coordinate allocation and scheduling of school resources (e.g., classrooms, transportation, shared equipment)

  • Provide administrative oversight of after-school programs and employees; serve as administrator on duty during aftercare and assist with end-of-day building closure

  • Promote and support a school culture rooted in collaboration, communication, and inclusion
  • Perform additional duties as assigned by the Head of School

Qualifications

  • Bachelor’s degree in business, nonprofit management, HR, or related field required; advanced degree or relevant certification a plus

  • 3–5 years of experience in business operations,  HR, or administration (school or nonprofit setting preferred)

  • Working knowledge of employment law and HR best practices, or willingness to learn.

  • Experience collaborating with outsourced finance and/or payroll teams

  • Proficiency in Google Workspace and Excel; experience with QuickBooks,  HRIS systems, and school databases (e.g., Blackbaud) strongly preferred

  • Excellent communication, discretion, and organizational skills

  • Commitment to the values of equity, inclusion, and community

Compensation & Benefits

  • Salary range: $65,000–$80,000, commensurate with experience
  • Health, vision, and dental insurance
  • Retirement plan with employer contribution
  • Tuition remission for eligible children as per school policy
  • Generous paid time off, including school holidays and summer flexibility

To Apply

Please submit your cover letter, resumé, and supporting materials to boulder-jobs@mackboulder.com, Attn: Jess Dauchy, BUSINESS OPERATIONS MANAGER. The application deadline for this position is Monday, May 14, 2025.

Mackintosh Academy- Boulder is an equal opportunity employer that does not discriminate in employment opportunities or practices because of race, color, religion, gender identity, sexual orientation, familial and marital status, age, socio-economic status or disability. Mackintosh Academy- Boulder is committed to fostering justice, equity, diversity, and inclusion among our employees, school community, and beyond. We welcome applicants from diverse backgrounds to apply and are committed to creating a welcoming and inclusive workplace that promotes a sense of belonging for all. We encourage you to read the school’s BeJEDI Commitment Statement.

For more information about Mackintosh Academy Boulder, visit our website

Tweet about this on TwitterShare on LinkedInShare on FacebookShare on Google+Share on RedditEmail this to someonePrint this page