Summary
Description
Position Overview
This fully remote position offers full-time employment as an exempt, at-will State of Colorado Employee. This position is funded by a federal grant and is contingent upon the renewal of annual grant funding.
The Financial Specialist (FS) will manage grant compliance, expense and budget monitoring, incoming/outgoing invoices, and will also support the East Colorado SBDC Regional Director (RD) with budget and data analysis for strategic planning and community and stakeholder engagement. Daily tasks include accounting and budgeting, procurement management, compliance monitoring, report creation, funder relationship management, financial analysis, and general fiscal oversight while ensuring compliance with the Colorado SBDC Network’s mission, vision, and funder requirements.
The FS will work collaboratively with East Colorado center staff, Lead Center staff, OEDIT accounting and procurement, and the larger Colorado SBDC Network to support the SBDC’s mission and programs. They will manage relevant financial and compliance training of SBDC service center staff and contracted vendors to advance the success of the Colorado SBDC Network.
Key Duties and Responsibilities:
Grant Management Support:
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Oversee the financial aspects of grant management, including budget development (in collaboration with RD), expenditure monitoring, deposits, and compliance with grant requirements to support the East Colorado SBDC’s ~$800K annual budget. Funding sources can include Federal (e.g. SBA), State, County/City Government, and Private Sector.
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Coordinate with Center staff to ensure accurate financial reporting and timely submission of grant-related documents.
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Prepare financial reports for grant funders and assist with grant audits as necessary.
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Prepare and review quarterly reimbursement reports with Lead Center/OEDIT accounting and submit them to RD for signatures.
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Initiate journal entries and labor redistributions as needed.
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Forecast and reconcile complex program and project budgets including preparing annual cost studies and financial projections.
Financial Reporting and Analysis:
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Generate financial reports and provide analysis to support decision-making processes.
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Assist in the preparation of budgets and forecasts.
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Collaborate with the Lead Center/OEDIT accounting team to ensure accurate and timely financial reporting.
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Assist with accreditation tasks, SBA audits, and financial reviews.
Donor Relations:
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Send invoices to stakeholders for annual and event-specific support funds and track the donations from invoice to deposit.
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Track fundraising efforts, amounts raised, and invoices sent to stakeholders.
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Identify potential sponsors, partners, and grant opportunities.
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Assist in preparing grant proposals and track fundraising results under the guidance of the RD.
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Develop and maintain relationships with current and prospective funders, providing support as needed.
Contractor Invoice Management:
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Support the refinement and oversight of standardized invoicing systems for accurate reporting and timely payment processing.
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Develop/generate activity reports for contractor invoices and send for approval.
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Review and process contractor invoices, ensuring accuracy and adherence to contract terms.
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Maintain organized records of contractor invoices and related documentation.
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Collaborate with Lead Center/OEDIT accounting to resolve any discrepancies or issues related to contractor billing.
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Assist with onboarding new contractors with paperwork and training alongside other staff.
Procurements & OEDIT Processes:
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Work alongside Lead Center/OEDIT procurement to arrange and manage purchase orders for goods and services.
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Ensure compliance with organizational procurement policies and procedures.
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Work closely with vendors and internal stakeholders to resolve purchase order-related issues.
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Assist RD with statements of work (SOW) and purchase order (PO) development.
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Manage the submission and adherence to official function forms (OFF) for applicable travel, events, or programs.
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Assist staff with expense reports and commercial card submissions.
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Manage submission and tracking of internal action requests (IAR), including venue and vendor agreements.
Data Management & Reporting
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Assist in reviewing advising and event data in Salesforce on a monthly basis to ensure compliance with grants, SOWs, POs, and guidelines.
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Develop data reports for key metrics such as economic impact data, client satisfaction rates, and small businesses served to support grant reporting, fundraising, and strategic planning efforts.
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Ensure strict confidentiality of client data, including ensuring all data reports shared externally provides adequate anonymity and data cannot realistically be traced to an individual client.
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Manage impact verification processes to ensure accurate impact reporting.
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Support client success story collection by identifying high-performing businesses based on impact surveys and session notes
Disclaimer: This posting provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job posting may change at the discretion of the employee’s direct supervisor.
