Summary

In this dynamic role, you'll be responsible for supporting internal scheduling and external rental events. You'll serve as the primary contact and event manager for rental clients and assist with the campus space reservations and event support. You will supervise event support student employees.

Description

Engineering a world of possibilities

Mines is excited to announce an opening for an Events Manager.

Work hours will include weekdays, as well as some evenings and weekends. This work is performed primarily on campus in Golden, Colorado. For more on this department and the work they do, please visit: https://www.mines.edu/campus-events/.

Description of Job

Primary Responsibilities:

Event Administration

Respond to rental inquiries in a timely, effective and proactive manner

Provide professional guidance to clients, make recommendations and advising clients on the?event resources, AV set-up, facilities, and services available, in order to best match client needs and expectations.

Schedule and provide venue tours.

Prepare contracts and rental documents.

Prepare invoices and collect income from external rentals.

Provide one-on-one coordination meetings with clients prior to their rental as needed.

Develop rapport with and maintain close working relationships with departmental and university constituents and external clients and constituents.?

Event Operations

Ensure adequate on-site support of events, including evening or weekend work, as needed.

Assure the retention of systematic, detailed and chronological electronic records of all correspondence and planning details for each client or event in EMS software.?

Schedule A/V techs and event support staff as needed

Provide day-of event logistics coordination and management

Create diagrams for events using Prismm software

Facilitate meetings with clients, catering, custodial supervisor, and facilities management staff to discuss requirements of upcoming events.?

Student Employee Supervision

Hire, train, supervise, schedule, and evaluate event support student employees.

Department Administration

Assist in developing and implementing applicable policies, regulations and procedures related to external rental events.

Provide recommendations and budget requests for facility and equipment improvements.

Manage student timesheets, contracts, and student labor/operational budgets related to student employee supervision.

Monitor meal periods in campus dining venues during summer conferences.

Manage other Conference and Event Services programs and responsibilities as needed.

Client Relations and Marketing

Assist Director with marketing campaigns for strategic outreach in collaboration with the Associate Director of Operations and the Marketing and Communications Department.

Coordinate marketing, publications, and client relationships with Mines ProEd, internal and external clients.

Collaborate with the Director of Auxiliary Services on catering needs for Conference and Event Services.

Partner with Associate Director of Operations to update website as needed for conference and events.

Salary and Benefits

$63,000 – $68,000 annual salary

Mines takes into consideration a combination of candidate’s education, training and experience as well as the position’s scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees.

Colorado School of Mines offers a robust portfolio of benefits for all employees. For this role, that includes:

Flexible health and dental care options
Generous sick/vacation time: 13 paid holidays per year – including a week-long winter break for entire campus.
Fully vested retirement plan on first day of employment, with generous employer contribution
Tuition benefits (6 credits per year for employees, 50 percent discount for dependents)
Free RTD Ecopass

All Mines employees also have access to discount programs through the State of Colorado and free tickets for Mines Athletics home games, as well as access to the state of the art Recreation Center (fitness classes and training, swimming pool and more) and equipment rentals through the Outdoor Rec Center. We are proud to have recently opened an on campus daycare center. For more details about benefits at Mines, visit mines.edu/human-resources/benefits.

How to Apply

Complete an online application (personal information, demographic information, veteran status)

Upload a resume or CV
Upload a cover letter

Candidates must be currently authorized to work in the United States. Visa sponsorship is not available for this position.

References will not be contacted until later in the selection process and you will be informed before that contact is made.

Application review will begin June 18, 2025. Please apply by June 17, 2025 at 11:59 p.m. as applications will not be accepted after that date.

For the complete job announcement and to apply, visit jobs.mines.edu or click here.

It is the intent of Mines to comply with the applicable requirements of the Americans with Disabilities Act and the Americans with Disabilities Act Amendments Act of 2008, and their implementation rules and regulations, in support of equal opportunities for qualified applicants with disabilities. To meet this goal, Mines will make reasonable accommodations during the employment selection process and within our working environment.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on our site as a result of your disability. You can request a reasonable accommodation by contacting our Human Resources team at hr@mines.edu or 303.273.3250 for assistance.

Successful Completion of a Background Investigation is Required for this Position

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Minimum Qualifications

Four years professional experience in a university or association setting or a bachelor’s degree from an accredited four-year institution of higher education

Demonstrated working knowledge of software databases

Exceptionally strong organizational, interpersonal, verbal and written communication skills

Experience and commitment to working effectively with diverse populations

Flexible and positive demeanor

The ability to develop and maintain a good rapport with students, faculty, staff and clients

Excellent attention to detail and experience developing design safeguards to prevent planning errors.

Knowledge of conference and event scheduling software system.

Excellent communication and interpersonal skills; the ability to work collaboratively with students, faculty and staff; outstanding administrative and planning abilities.

Preferred Qualifications

Master’s degree from an accredited four-year institution of higher education.

Experience with EMS software.?

At least 2 years of experience with progressive responsibilities in event management in a university or association setting.

Experience in budget development, financial systems, and operating budget management.

Proven relationship building skills with internal and external stakeholders.

Supplemental Information

About Mines & Golden, CO
When the world looks for answers, the world looks to Mines.

Colorado School of Mines is a top-ranked public university solving the grand challenges facing our society, particularly those related to the Earth, energy and the environment. Founded in 1874 with specialties in mining and metallurgy, Mines’ scope and mission have continually expanded to meet the needs of industry and society. Today, we are the No. 38 public university in the nation, recognized for our innovation and undergraduate teaching in science, technology engineering and math (U.S. News and World Report, 2023).

Mines graduates are change makers, boundary breakers and problem solvers. Since our earliest days, a Mines education has been and continues to be a transformational opportunity, with one of the strongest returns on investment out there for talented STEM students of all backgrounds.

At the same time, Mines faculty members are pushing their fields in new directions, whether that’s manufacturing, space resources, quantum engineering, carbon capture or more. Mines was recently classified as a R1 “Very High Activity” research institution by Carnegie, a notable feat for any university but particularly one of our size.

That size – roughly 7,000 undergraduate and graduate students – also translates to a close-knit campus community, where employees have opportunities to get involved in multiple ways, continued professional learning is valued and everyone can make an impact.

Community Alliance groups bring together employees for professional development, networking, cultural awareness and community involvement, and all Mines employees also have access to the wealth of activities happening every day on campus – nationally-renowned speakers, special events and Mines traditions like Engineering Days, just to name a few.

And don’t get us started on our hometown. We are located in the heart of Golden, Colorado –with its charming historic downtown and nearby hiking trails – and in close proximity to all that Denver and the Rocky Mountains have to offer. That includes the sunny, high-altitude climate and outstanding outdoor recreation opportunities that make the Denver area an ideal place to live, work and play.

Are you looking for an inspiring, mission-driven workplace where you can contribute to solving the world’s problems and educating the next generation of change makers? Are you an individual who values a community where our individual perspectives and experiences enrich the educational and work experience?

Look to Mines.

Equal Opportunity

Colorado School of Mines is committed to equal opportunity for all persons. Mines does not discriminate on the basis of age, sex, gender (including gender identity and gender expression), ancestry, creed, marital status, race, ethnicity, religion, national origin, disability, sexual orientation, genetic information, veteran status or current military service. Further, Mines does not retaliate against community members for filing complaints regarding or implicating any of these protected statuses.

Mines’ commitment to nondiscrimination, equal opportunity and equal access is reflected in the administration of its policies, procedures, programs and activities and in its efforts to achieve a talented student body and workforce.

Through its policies, procedures and resources, Mines complies with federal law, Colorado state law, administrative regulations, executive orders and other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequality or concerns for safety.

Colorado's premier engineering and applied science university for 150 years and counting