Summary
Description
What Success Looks Like In This Job
Responsible for all administrative and logistical tasks in service of ensuring the Adams County Government Center’s executive workplace – including the County Manager, Executive Leadership Team (ELT), and County Manager's Office (CMO) runs smoothly.
Primary responsibilities include front desk coverage, accounts payable processing, event planning and logistics support for the executive floor. Take pride in being the first face most see when they enter the executive suite. Enjoy simple, complex, and at times urgent problem solving, and working both independently on and with a supportive team. Have a sense of humor!
Given that this role is a recent addition to the Chief of Staff team, this job may be of interest to you if you are willing to quickly learn the tasks outlined below and then identify other ways to increase efficiency and collaboration and positively impact the culture of the executive workplace.
This role will report to the Chief of Staff to the County Manager’s office. No supervision responsibilities. Job duties and expectations, such as front desk coverage and more, require this role to be regularly in-person
Examples of Duties for Success
- Provide front desk coverage and maintain 5th floor access via the front desk by assisting visitors.
- Answer phone calls and sort/distribute mail daily.
- Handle all requisitions and invoices for the County Manager's Office (CMO) and Board of County Commissioners.
- Assist with logistics – catering, IT support, and more – for Board of County Commissioner's Public Hearings, Study Session Meetings, and other BoCC, CMO department, and Adams County events and meetings.
- Partner with the Board of County Commissioners (BoCC) Operations Associate to assist with managing constituent services.
- Provide administrative support to the Clerk to the Board in support of Board of County Commissioner's Public Hearings and Study Session Meetings and assist in other capacities with Board events.
- Partner with Executive Assistant to the County Manager’s Office to assist with scheduling for the Executive Leadership team as needed.
- Responsible for coordinating the maintenance of office equipment.
- Input work order requests to our facilities team.
- Create and maintain an inventory and place orders, for general office supplies and for special requests.
- Coordinate and plan for CMO team meetings, teambuilding events, holidays, birthdays and the like.
- Oversee organization of and process for maintaining the office kitchens.
- Perform other related duties and responsibilities as required.
Qualifications for Success
- Team player: Being a team player is essential to success. This role is part of a larger team that supports the Board of County Commissioners, the County Manager, and the Deputy County Managers, which means being a strong team player is essential. There will be times when this individual will need to step in, adapt quickly, and assist wherever support is needed.
- With time, become the subject matter expert in the office for administrative and logistical tasks that help the executive suite run smoothly.
- Digital Skillset: Highly proficient in computer software such as Microsoft Outlook (email and calendar), Word, Excel, PowerPoint and JD Edwards.
- Attention to detail: Ability to pay close attention to detail to ensure the completeness and accuracy of work performed by oneself and/or others.
- Follow through: Ability to work without close supervision and ensure that work tasks are completed on time and with high quality.
- Communication: Ability to speak with a variety of audiences in a clear, concise, and organized manner to effectively convey information.
- Decision making: Analyze situations carefully and adopt effective courses of action.
- Relationships: Establish and maintain good working relationships with Adams County colleagues, partners, and the public; handle complaints/problems courteously and tactfully, referring to other departments as necessary; establish, maintain, and foster positive and harmonious relationships with those contacted in the course of work.
- Problem solving: Be resourceful; act with urgency; enjoy new and daily challenges.
- Maintain confidentiality.
- Establish, maintain, and foster positive working relationships with those contacted in the course of work.
More Qualifications for Success
Experience: Three (3) years progressively responsible administrative and secretarial experience at the executive administrative/logistical level.
Education and Training:
- High School Diploma or GED equivalent required.
- College level course work in Business Administration, Organizational Leadership, or a related field is preferable.
License or Certificate: Certified, or ability to become certified, as a Notary Public in the state of Colorado.
Background Check: Must pass a criminal background check
Adams County and the 17th Judicial District Attorney's Office complies with Colorado’s Job Application Fairness Act (“JAFA”). JAFA prohibits employers from asking individuals to disclose their age, date of birth, or dates of school attendance or graduation on an initial employment application. However, additional application materials such as certifications and transcripts containing this information may be required for certain positions; if such additional materials are requested, applicants may redact information that identifies the applicant’s age, date of birth, or dates or attendance or graduation.
