Philanthropy Associate

Summary

Description

The Philanthropy Associate is responsible for end-to-end management of all COL donor events, including small donor appreciation dinners, a large biennial gala, and day trips and overnight tours to conserved landscapes. This position also manages the workflow on campaigns and appeals for the Philanthropy department and coordinates closely with the Communications department on digital campaigns and strategy. This is a hybrid position based in our Lakewood office (with regular remote work optional) and travel across the state to support and host events.

Key Responsibilities
Event Planning & Management

• Lead all logistics for COL donor events, including large galas, day trips, small dinners, hiking excursions, and overnight conservation tours. Approximately 20 events/outings annually.
• Manage event timelines, budgets, vendor relationships, RSVPs, guest communications, and onsite execution.
• Create and distribute invitations, manage follow-up communication, and ensure strong engagement before and after events.
• Anticipate needs and troubleshoot seamlessly to promote smooth event flow and excellent guest experience.

Donor Engagement & Support

• Manage the design and workflows on donor communications, including campaigns, appeals, and giving programs.
• Work closely with the Philanthropy team to create memorable, mission‑aligned events that deepen donor relationships.
• Provide exceptional customer service to donors, ensuring every interaction is thoughtful and positive.
• Track event participation, donor interactions, and follow-up activities in COL’s CRM Donor Perfect on a daily basis.
• Manage relationships with Monthly Donors by providing communications and outreach throughout the year. 

• Collaborate with Communications department on donor-focused email and social media campaigns as well as website content and updates,
• Manage reporting between donor database and digital marketing platforms, including running analyses and working with the Director of Communications to implement recommendations for future campaigns.

Cross-Department Collaboration

• Coordinate with team members across Conservation, Stewardship, Communications, and Leadership to incorporate meaningful content into events.
• Help ensure staff across departments are aligned and prepared for their roles during events.
• Provide added support on outreach and education events.

Administrative & Operational Duties

• Maintain meticulous records, schedules, and organizational systems.
• Keep teams organized and on track, ensuring tasks are completed on deadline.
• Manage project workflows from start to finish, navigating obstacles with creativity and professionalism.

Required Qualifications

• Proven experience in event planning, donor relations, hospitality, or a related field.
• Minimum 4 years of relevant experience.
• Exceptional organizational and time‑management skills, with the ability to manage multiple events and deadlines simultaneously.
• Strong customer service orientation; warm, professional, and responsive communication style.
• Ability to stay calm and solutions‑focused under pressure.
• Daily proficiency with CRM systems (Donor Perfect, Salesforce, Bloomerang, Raiser’s Edge, or similar).
• Significant CRM experience a plus.
• Ability to periodically work evenings, weekends, and overnights as required by event schedules.
• Ability to lift up to 30 lbs. and participate in 3–4 mile hikes during donor outings.
• Willingness and ability to travel throughout the state to host events and visit project sites.
• Enthusiasm for Colorado’s landscapes and a commitment to COL’s mission and culture.

Ideal Candidate Attributes

• Proactive and able to anticipate needs before they arise.
• Thrives in a collaborative, high‑energy, hard‑working environment.
• Self‑motivated and takes pride in delivering outstanding work without needing direction.
• Creative, flexible, and resourceful when projects evolve or challenges appear.
• Values relationship‑building and understands the importance of donor experience.
• Familiarity with Adobe Creative Suite and comfortable with basic graphic design.

How to Apply

• Please see the full job description at https://coloradoopenlands.org/careers/
• Submit your resume, cover letter, and any relevant event planning materials or portfolios to our Director of Philanthropy, Elizabeth Silverman, at jobs@coloradoopenlands.org
• The subject line should be in this format: “Last name, First name: Philanthropy Associate”.
• Applications will be reviewed on a rolling basis until the position is filled.