Summary

Description

Program Coordinator
Peak Facilitation Group • Broomfield, CO
Do you find real satisfaction in bringing order to chaos: a perfect set of notes, a clean summary, an organized calendar, a meeting that runs like clockwork? If that sounds like you, keep reading.
Peak Facilitation Group helps communities in Colorado and the West work through some of their hardest decisions on things like wildfire, water, wildlife, and recreation. We’re hiring a Program Coordinator to be the backbone that keeps it all organized: planning meetings, capturing what was said neutrally and precisely, and making sure everything runs smoothly. This is skilled work that we need and value. It’s a get fit for someone with a mind for structure who is or wants to be an exceptional planner, organizer, and documenter.

About Peak

We’re a small, Colorado-based firm providing facilitation and mediation services to municipalities, state agencies, and federal entities on natural-resource and public-policy issues. We work on wildfire mitigation, wildlife management, recreation planning, water conservation, and strategic planning. Because we’re small, your work will be visible, and you’ll see the difference it makes on real public decisions.

What you’d do

About half your time will be committed to the writing craft: taking detailed notes at stakeholder and council meetings and turning them into concise, neutral, accurate summaries for the public record. The other half will be dedicated to the coordination craft: planning and implementing meeting logistics so everything goes off without a hitch, as well as communicating with clients and stakeholders in a professional, even-handed way. This is mission critical work for our projects, and when it is done well, it creates ease for our stakeholders, clients, and facilitation team and deep satisfaction for our coordinator.

Note-taking, writing & synthesis (about half your time)

• Attend meetings, take detailed notes, and produce concise, neutral, accurate summaries that capture the main themes, substantive outliers, and action items for the public record.
• Proofread and finalize documents for clarity, consistency, and accuracy, and turn them around on time.
• Distill complex source material (draft plans, public comments, legislation, articles) into digestible summaries.
• Prepare surveys and other engagement tools and synthesize input from stakeholders.

Meeting planning & logistics (about a quarter of your time)

• Lead meeting prep and logistics: agendas, materials, PowerPoint/Canva/spreadsheets, scheduling, Zoom setup, and real-time virtual support (breakout rooms, chat/Q&A, troubleshooting).
• Coordinate with our facilitation team to ensure you have what you need to make meetings sing.

Client & stakeholder communication (about a quarter of your time)

• Coordinate with clients on scheduling and logistics; track action items from meetings and project calls.
• Answer stakeholder and client questions professionally and neutrally; track down answers when needed.

This might be your kind of job if you:

• Genuinely enjoy taking notes and feel a little glow of satisfaction in a clean, accurate, neutral summary.
• Love details and structure like checklists, guidelines, and deadlines and take pride in getting things exactly right.
• Like planning and leading meeting logistics so everyone else’s day goes smoothly.
• Write clearly and quickly, producing quality documents efficiently.
• Like direct, honest communication and a manager who gives you space to succeed.
• Are a self-starter able to figure out what needs to be done and do it but also willing to ask for direction when needed.
• Can travel overnight now and then (roughly 10 nights in a typical year).

It’s probably not the right fit if you:

• See note-taking and logistics as a stepping-stone to a different job.
• Prefer open-ended, conceptual work over detailed, deadline-driven production.
• Would find a fast pace and direct, brief communication stressful.

Why you’ll like working here

• The work matters. You’ll help communities resolve real conflicts over land, water, and wildfire, and see your fingerprints on the public record.
• Flexibility. We have an office, and you’ll have your own space there if you want it. When we aren’t in meetings, you can work at home if that’s better for you.
• Real autonomy. Between weekly team check-ins, you’ll be trusted to run with your work, not micromanaged. We hire good people and trust them to do great work.
• Support. We meet as a team every week to coordinate our work and plan what needs to be done for the week of projects and upcoming events. Project leads are available to answer questions and provide guidance on priorities or work deliverables by email, phone, and text.
• Solid benefits. Health and dental, 401(k) matching, flexible paid vacation and sick leave, and periodic performance bonuses.

Room to grow

This is a coordination and documentation role first, and it can stay that way as long as you like. We’re glad to have someone build real depth and mastery here. For someone who wants it, there’s also room over time to get involved in facilitation–sitting in, helping prepare, eventually supporting small group discussions. But that’s an option, not an expectation, and it isn’t the point of the job. We’re hiring someone who wants to do the coordination work and can do it well.
 

What we’re looking for

Must-haves

• Excellent, fast, accurate writing and editing, and a real love of detail and note-taking.
• Comfort managing multiple versions, priorities, formats, and deadlines at once without dropping things.
• Composure under pressure and the ability to stay neutral on contentious topics.
• Comfort talking with clients and strangers
• Proficiency in Microsoft Office.
• Ability to travel overnight occasionally, including some out-of-state, with an occasional evening or weekend meeting.
• A bachelor’s degree in a related field or equivalent experience that demonstrates the writing and organizational skills above. (If you don’t have a degree and think you can crush this job anyway, we’d be interested in hearing from you.)

Nice-to-haves

• Familiarity with public-policy processes at local, state, and federal levels.
• Interest in natural-resource, water, recreation, or land-use law and policy.
• Familiarity with alternative dispute resolution.

Compensation & benefits

• Salary: $50,000–$58,000, depending on experience and qualifications.
• Bonuses: Periodic performance bonuses have historically added $5,000–$6,000 per year.
• Benefits: Comprehensive health and dental insurance, 401(k) matching, and flexible paid vacation and sick leave.

How to apply

Send a cover letter and resume directly to Heather Bergman at heather@peakfacilitation.com by Friday, August 14, 2026. Applications will be reviewed as they arrive, so earlier is better. In your cover letter, tell us what you enjoy about careful notetaking, detail work, and meeting planning. This is the heart of the job, and we’d love to hear that it genuinely appeals to you. Please note that finalists will be asked to complete a short, paid writing assignment and schedule a brief follow-up discussion about it.