Summary
Description
ABOUT THE POSITION The purpose of this position is to manage the administration of federal and state grants. This position produces the annual Application and Performance Report for assigned grants and provides guidance to respective review panels/committees regarding grant related activities. This position manages subgrants which includes site visits to ensure compliance with grant mandates and requirements. Responsibilities of this position include initiating, monitoring and directing administrative aspects related to receiving, disbursing, monitoring, audit compliance, and reporting of federal and state grant programs, which distribute funds throughout the state. This position interprets programmatic and financial federal and state laws and regulations to ensure compliance by subgrantees. This position reviews and approves proposals to determine funding eligibility, approves cash requests, authorizes or denies grant adjustments and budget modifications and drafts grant agreements and modifications to grant agreements. This position may serve as the staff liaison to the grant review panel/committee and manages the process by which they review grant applications and manages the process by which grant application appeals/reconsiderations of the advisory board’s/councils’ decisions are made.
Key Responsibilities
Programmatic Grant Management
On-going grant management that includes paper and on-site administrative and programmatic monitoring to determine and verify compliance with complex federal and state regulations, rules, procedures, policies and adherence to the project’s stated goals and objectives. Completes analysis to assign monitoring risk level and establishes a monitoring plan according to risk level. Conducts compliance monitoring file reviews, desk and/or on-site monitoring with subgrantees to assess financial and programmatic compliance; uses creative problem-solving skills to enable programs to achieve success and comply with rules and regulations. Reviews and approves cash requests, quarterly progress reports (narratives); authorizes or denies budget revisions, budget extensions, program modifications; drafts contract modification documents.
Anticipates needs, develops strategies to address concerns, recommends needed changes and provides on-going training and technical assistance to the programs as needed and/or requested. Utilizes expertise in performance measures by reviewing data submitted by subgrantees, ensuring it provides the appropriate measures to determine project success and compares reported quantitative and qualitative measures to program objectives. Provides on-going technical assistance related to performance measures to DCJ staff, review panel members and subgrantees. Develops and facilitates collaborative relationships with local, state and federal agencies and advisory members in order to maintain an effective criminal justice system and efficient grant programs. Identifies and addresses or resolves politically sensitive issues regarding grant funds while representing the Division of Criminal Justice in federal, state or local settings.
Grant Administrator
Interprets federal and state statutes, rules and regulations related to the NCHIP, Coverdell, and PSN federal and other state grant funds. Composes Announcements of Funds for assigned grants based on federal and state regulations and funding committee/panel recommendations. Receives and reviews applications for compliance, analyzes budgets, contacts applicants for clarifying information, recommends funding decisions to the Funding Review Committee/ Panel and its appropriate committees, prepares content of Grant Agreement (contract) and approval letters, and completes internal paperwork. Manages the process by which the Funding Review Committee/ Panel conducts application reviews, makes funding recommendations and hears appeals/requests for reconsideration. Provides technical expertise in the use of DCJ’s grant management system and guides the board, DCJ staff and subgrantees through each step of each grant life-cycle including funding, contracting, reporting and closeout.
Training and Technical Assistance
Develops and conducts state-wide trainings for DCJ’s grant management system, for grant management, grant writing and performance measures for subgrant applicants and recipients to ensure program compliance with complex state and federal grant laws, rules and regulations; provides extensive technical assistance and training during site visits with subgrantees in an effort to facilitate compliance. Conducts orientations for Funding Review Committees/ Panel members and structured trainings related to the use of DCJ’s grant management system and the CESF funding process.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
NOTE: To be considered for this position, you must meet the following criteria for consideration.
Seven (7) years of full-time professional experience in programmatic grant management and grant administration.
OR
Education and Experience:
A Bachelor's degree and three (3) years of professional experience in programmatic grant management and grant administration.
OR
- Excellent reasoning and analytical and problem-solving skills
- Detail-oriented and highly accurate;
- Collaboration – Professional, enthusiastic, positive attitude, able to collaborate, communicate and cooperate with multiple cross-functional partners.
- Execute good judgment and acumen in solving problems.
- Building strong workingrelationships and responds to the needs of partners and stakeholders.
- Ability to work and successfully navigate in a highly politically charged environment
PREFERRED QUALIFICATIONS AND/OR SPECIAL QUALIFICATIONS
- Experience working with boards and/or commissions
- Federal or state programmatic grant management
- Experience developing and providing technical assistance and training to stakeholders and grantees.
CONDITIONS OF EMPLOYMENT
- Requires successful completion of a background investigation that includes a polygraph exam and a fingerprint based criminal history search.
- Must be a Colorado resident at time of submitting application
- Must have a valid Colorado Driver’s License
- Must be able to travel statewide for site visits (up to 10% travel)
- Must be a current permanent employee of CDPS.
APPEAL RIGHTS
If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb. A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination
Supplemental Information
If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Human Resources at cdps_hr@state.co.us .
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
All correspondence regarding your status in the selection/examination process will be via email. Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from "state.co.us" and "info@governmentjobs.com" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.
- Applications are considered complete and accurate at the time of submission. Therefore, additional information may not be solicited or accepted after your application has been received.
- Closing Date: All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications may proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process. Answers generated by AI-tools will typically be unresponsive.
- Supplemental Question: Effective responses to Supplemental Questions will directly relate to your professional experience, career accomplishments, and views about organizational values and approaches, and how they relate specifically to this position and requirements as you understand them.
- Military Veterans :If you are a military veteran you must submit a copy of your DD-214, Member 4 Copy, and VA disability letter if available/applicable at the time of application so we can determine if you are eligible for veteran's preference points. Military personnel who are stationed outside of Colorado may be eligible for this position by submitting the completed DD-2058 "State of Legal Residence" form.
- Application Tips: For an overview of State of Colorado application process and application tips, please view this video.
- Resumes, Cover Letters, or other documents submitted: Will Not be reviewed, assessed, or used in the initial stages of the comparative analysis (transcripts submitted to verify that the applicant meets either the education requirement or minimum qualification substitution are exempt from this).
- Comparative Analysis Steps may include:
- Structured application review by a panel of SMEs
